Trustees’ Annual Report for the period
From 1st September 2024 To 31st August 2025
Charity name: Friends of Ley Hill School
Charity registration number: 1209220
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | The purpose of the charity is to raise funds to support and enhance the lives of children who attend Ley Hill School |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 | Activities have included 2 school discos (one silent, one with a live DJ), second- hand uniform sales (1 per half term), Scarecrow trail, Christmas fair, participation in clothes recycling schemes, Sip & Paint events, Mothers and Fathers day events, Sponsored ‘move’ event (children had to complete as many miles as possible through either running, cycling, walking, or swimming), selling ice lollies, summer fair. |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | The trustees have complied with their duty to have due regard to the guidance issued by the Charity Commission on public benefit. In planning and overseeing our activities for the year, the trustees have kept the Commission’s guidance in mind to ensure the association’s efforts directly advance the education of the pupils at Ley Hill School. We achieve this public benefit by: - developing effective, collaborative relationships between staff, parents, and the wider school community. - Engaging in fundraising activities and community events to provide extra facilities, resources, and educational equipment that would not otherwise be funded by the schools core budget. All pupils at the school benefit from the |
items and opportunities provided by the PTA, regardless of their background or financial means. A summary of the specific funded and community events hosted this year can be found in the Achievements and Performance section on page 3.
Additional information (optional) You may choose to include further statements where relevant about:
SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment Para 1.38 Contribution made by volunteers Other
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | Through the activities listed above, the following achievements have been met: - Termly payments to each year group, benefitting every child in the school through their teacher being able to buy extra materials to enhance learning - Subsidising the whole school trip to the pantomime ensured that no child was left out due to financial hardship - Purchasing books for Father Christmas to distribute at the school Christmas Lunch meaning that every child got a gift from Father Christmas - Purchased a full set of Walkie-Talkies for the staff to ensure the safety of every |
child at school whilst on site - Offering free places at the school disco, a free visit to see Father Christmas at the Christmas Fair and an 'unlimited bounce’ band for the bouncy castle at the summer fair for all Pupil Premium children at the school meant that children were not excluded from PTA activities held for the children due to financial hardship
Additional information (optional) You may choose to include further statements where relevant about:
Achievements against objectives set |
Para 1.41 |
|
|---|---|---|
| Performance of fundraising activities against objectives set |
Para 1.41 | |
| Investment performance against objectives |
Para 1.41 | |
| Other |
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | Total income was £37,356 and expenditure was £18,795 for the year. Closing bank balance was £18,561. This meets the expected level of spending for the year. |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | The Charity holds a reserve of 2 years of committed funds in a separate but linked savings account. |
| Amount of reserves held | Para 1.22 | £8,000 |
| Reasons for holding zero reserves |
Para 1.22 | |
| Details of fund materially in deficit |
Para 1.24 | |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 |
Additional information (optional) You may choose to include further statements where relevant about:
The charity’s principal sources of funds (including any fundraising) |
Para 1.47 |
|
|---|---|---|
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | |
| A description of the principal risks facing the charity |
Para 1.46 | |
| Other |
Structure, Governance and Management
| Description of charity’s trusts: | ||
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | The charity is governed by the Parentkind Model Constitution, adopted on 18th July 2024 |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | The charity is constituted as an Unincorporated Association |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | Committee members (who act as the charity trustees) are elected annually by a vote of the members at the Annual General Meeting (AGM). They hold office until the conclusion of the next AGM. The committee also retains the constitutional power to co-opt additional trustees during the year to fill vacancies, and any co- opted trustees serve until the next AGM. |
Additional information (optional) You may choose to include further statements where relevant about:
Policies and procedures Para 1.51 adopted for the induction and training of trustees The charity’s organisational structure and any wider Para 1.51 network with which the charity works Relationship with any related Para 1.51 parties Other
Reference and Administrative details
Charity name Friends of Ley Hill School
| Other name the charity uses | FOLHS |
|---|---|
| Registered charity number | 1209220 |
| Charity’s principal address | Ley Hill School The Green Ley Hill HP5 1YF |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee (if any) |
|---|---|---|---|---|
| Becky Gorf | Chair | |||
| Sarah Veness | Treasurer | |||
| Michelle Hamilton-Pike |
Secretary | |||
| Claire Leek | Co-Chair | |||
| Hannah Hayne | Co-Secretary | |||
| Victoria Lang | ||||
– Corporate trustees names of the directors at the date the report was approved
Director name
Name of trustees holding title to property belonging to the charity
Trustee name Dates acted if not for whole year
Funds held as custodian trustees on behalf of others
Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
Type of Name Address adviser
Name of chief executive or names of senior staff members (Optional information)
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
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Signature(s)
Full name(s)
Position (eg
Secretary, Chair, etc)
Date
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Charity Name No (if any)
Friends of Ley Hill School 1209220
Receipts and payments accounts CC16a
For the period Period start date Period end date
To
from 01/09/2024 31/08/2025
Section A Receipts and payments
Unrestricted Restricted Endowment
Total funds Last year
funds funds funds
to the nearest £ to the nearest £ to the nearest £ to the nearest £ to the nearest £
A1 Receipts
Funds introduced on charity formation 21,182 - - 21,182 -
Donations received - 3,276 - 3,276 -
Income from fundraising activites 12,898 - - 12,898 -
- - - - -
- - - - -
- - - - -
- - - - -
- - - - -
Sub total (Gross income for
AR) [ 34,080 ] 3,276 - 37,356 -
A2 Asset and investment sales,
(see table).
- - - -
- - - - -
Sub total - - - - -
Total receipts 34,080 3,276 - 37,356 -
A3 Payments
Donations made to school 12,707 1,395 - 14,102 -
Cost of fundraising activities 3,999 - - 3,999 -
Purchases of school equipment 464 - - 464 -
Subscriptions costs 162 - - 162 -
Bank charges 68 - - 68 -
- - - - -
- - - - -
- - - - -
- - - - -
Sub total [ 17,400 ] 1,395 - 18,795 -
A4 Asset and investment
purchases, (see table)
- - - -
- - - -
Sub total [ - ] - - - -
Total payments [ 17,400 ] 1,395 - 18,795 -
Net of receipts/(payments) 16,680 1,881 - 18,561 -
A5 Transfers between funds - - - - -
A6 Cash funds last year end - - - - -
Cash funds this year end 16,680 1,881 - 18,561 -
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CCXX R1 accounts (SS)
19/06/2026
1
| Section B Statement of assets and liabilities at | Section B Statement of assets and liabilities at | the end of the period | |
|---|---|---|---|
| Categories Signed by one or two trustees on behalf of all the trustees B1 Cash funds B2 Other monetary assets B4 Assets retained for the charity’s own use B5 Liabilities B3 Investment assets |
Signature Interactive whiteboards Details Details Cash at bank Details Details Total cash funds (agree balances with receipts and payments account(s)) Details |
Unrestricted funds Restricted funds to nearest £ to nearest £ 16,680 1,881 - - - - 16,680 1,881 OK OK Unrestricted funds Restricted funds to nearest £ to nearest £ - - - - - - - - - - - - Fund to which asset belongs Cost (optional) - - - - - Fund to which asset belongs Cost (optional) - - - - - - - - - Fund to which liability relates Amount due (optional) Restricted - - - - - Print Name |
Endowment funds to nearest £ - - - |
| - | |||
| OK | |||
| Endowment funds to nearest £ - - - - - - Current value (optional) - - - - - Current value (optional) - - - - - - - - - When due (optional) Date of approval |
CCXX R2 accounts (SS)
19/06/2026
2
An ExaminerslAuditors report is not required.