## **Trustees’ annual report (including Directors’ report) for the period** **From: 17/07/24 Period start date To: 31/03/2025 Period end date Charity name: ABERGORLECH VILLAGE HALL CHARITY** **Charity registration number: 1209164.** ## **Company number:** ## **Objectives and activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|The objects of the AVHC are: (1)The
provision and maintenance of the village hall
for the use of the residents of Abergorlech,
people from the local area and visitors to the
area, without distinction of political, religious
or other opinions, including use for: (a)
meetings, lectures and classes. (b) other
forms of recreation and leisure-time
occupation, with the object of improving the
conditions of life for the residents and
visitors to the area| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identified in the accounts.|Para 1.17 and
1.19|Fun Day
Eisteddfod
Local Group meetings| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|These activities have been available to all
village residents and/or visitors to the area.| ## **Additional information (optional)** You may choose to include further statements where relevant about: ||
SORP reference|
**No additional information**| |---|---|---| |Policy on grant making|Para 1.38|| |Policy on social investment
including program related
investment|Para 1.38|| Para 1.38 Contribution made by volunteers Other ## **Achievements and performance** |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|The main achievement in this year was the
Fun Day which brought together local
participants as well as drawing a number of
spectators from the village and surrounding
areas.
WiFi was installed in the Hall which made it
more attractive to groups.
A further achievement were the successful
applications for Grant Funding related to the
building which were aimed at making the
Hall a more attractive venue.
A local Eisteddfod was held in the Hall which
benefitted residents in the area and
supported practice of the Welsh language
and cultural traditions.
Other meetings supported local groups.| |---|---|---| ## **Additional information (optional)** You may choose to include further statements where relevant about: Para 1.41 Achievements against objectives set Para 1.41 Performance of fundraising activities against objectives set Para 1.41 Investment performance against objectives Other ## **Financial review** |Review of the charity’s
financial position at the end
of the period|Para 1.21|**Receipts were :**
General Income :£1,046
Grant Income : £1,818
**Expenditure was**
Running Costs: £2,730| |---|---|---| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|**N/A**| |Amount of reserves held|Para 1.22|**N/A**| |Reasons for holding zero
reserves|Para 1.22|The re is lack of clarity about the ownership
of the Abergorlech Village Hall as it does not
have access to the deeds of the property.
Therefore the AVHC does not have
responsibility for the repair of the building;
the credit balance in the bank account is well
in excess of the funds required to meet the
AVHC’s running costs.| |Details of fund materially in
deficit|Para 1.24|**N/A**| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|There is insufficient demand for regular
activities in the village which means that the
AVHC is not able to meet its aims and
objectives. The AVHC’s outgoings have
exceeded its income, which makes it
unsustainable in the medium term.| ## **Additional information (optional)** ## You may choose to include further statements where relevant about: Para 1.47 The charity’s principal sources of funds (including any fundraising) Para 1.46 Investment policy and objectives including any social investment policy adopted Para 1.46 A description of the principal risks facing the charity Other ## **Structure, governance and management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document:
for example,trust deed,
memorandum and articles of
association etc|Para 1.25|**Constitution**| |How is the charity
constituted?
for example limited company,
unincorporated association,
CIO|Para 1.25|**CIO**| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|This Report relates to the appointment of the
first charity trustees who were appointed for
a term of one year by a resolution at a
properly convened meeting in accordance
with Clause 10 of the Constitution.| |||| ## **Additional information (optional)** ## You may choose to include further statements where relevant about: Para 1.51 Policies and procedures adopted for the induction and training of trustees Para 1.51 The charity’s organisational structure and any wider network with which the charity works Para 1.51 Relationship with any related parties Other **Reference and administrative details** |Charity name|Abergorlech Village Hall Committee| |---|---| |Other name the charity uses|AVHC| |Registered charity number|1209164.| |Charity’s principal address|Abergorlech Village Hall, Abergorlech Road, Carmarthen
Carmarthenshire SA327SN| ## **Names of the charity trustees who manage the charity** |1
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Phillip Kane|Chair||| ||Kathryn McKenzie|Vice Chair||| ||Gerard Maybery|Treasurer||| ||Pauline Maybery|Secretary||| ||Lynette Kane|Vice Secretary||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| – Corporate trustees names of the directors at the date the report was approved **Director name** Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** ## **Funds held as custodian trustees on behalf of others** Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (optional information)** **Type of Name Address adviser** **Name of chief executive or names of senior staff members (optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The company has taken advantage of the small companies’ exemption in preparing the report above.** **The trustees declare that they have approved the trustees’ report (including directors’ report) above.** **Signed on behalf of the charity’s trustees/directors** **Signature(s)** **Full name(s)** Pauline Maybery **Position (for example** Secretary **Secretary, Chair, etc)** **Date** 26/03/2026 |**Abergorlech Village Hall Charity - Financial**|**Abergorlech Village Hall Charity - Financial**|**Statement - 17/07/24 - 31/03/25**|**Statement - 17/07/24 - 31/03/25**|| |---|---|---|---|---| |**Opening Balance at 17/07/24**||£14,098.40||| |Inter Account Transfer *||£6,904.67|08/10/2024|| |||||| |**Income 17/07/24 - 31/03/25**||||| |Eistedfod||£75.00|15/01/2025|| |Fun Day||£771.01|27/08/2024|| |CHF Ltd -£60||£60.00|07/08/2024|| |Incus - £70||£70.00|07/08/2024|| |NRG Centre - £70||£70.00|07/08/2024|| |||£1,046.01||| |**Grant Income**||||| |*Antur Tefi Project 289 - £1,680||£1,680.00|22/07/2024|| |* Included in Inter Account Transfer||||| |Brechfa Craft Fair/Price &Son & Da||£137.50|05/12/2024|| |||**£1,817.50**||| |Interest from Business Bank Instant||£5.30|21/10/2024|| |Expenditure 17/07/2024 - 31/03/25||||| |Phil Kane - Starlink||£402.00|06/08/2024|chq254| |Phil Kane - Panto Horses||£336.06|09/08/2024|chq255| |Phil Kane - Netting||£46.20|09/08/2024|chq256| |Carms CC||£47.00|15/08/2024|DD| |Carms CC||£47.00|16/09/2024|DD| |Bat Survey||£725.40|24/09/2024|chq 257| |Phil Kane - Starlink||£150.00|04/10/2024|chq 258| |SSE - SWALEC()||£136.90|14/10/2024|DD| |Carms CC||£47.00|15/10/2024|DD| |Carms CC||£47.00|15/11/2024|DD| |Phil Kane - Starlink||£150.00|15/11/2024|chq 259| |British Gas||£21.85|02/12/2024|DD| |Carms CC||£47.00|16/12/2024|DD| |British Gas||£21.46|30/12/2024|DD| |Carms CC||£47.00|15/01/2025|DD| |British Gas||£22.05|30/01/2025|DD| |PA/LT Kane - Starlink||£75.00|10/02/2025|FPO| |PA/LT Kane - Starlink||£75.00|26/02/2025|SO| |Welsh Water -||£135.32|28/04/2025|FPO| |British Gas||£52.06|03/03/2025|DD| |British Gas||£23.58|31/03/2025|DD| |PA/LT Kane - Starlink||£75.00|26/03/2025|STO| |||**£2,729.88**||| ||||||