## **Trustees' Annual Report for the period** Period start date **16 07 2024 From** Period end date **30 06 2025 To** ## Section A Reference and administration details **Charity name Other names charity is known by** **Berwick Music Society** **Registered charity number (if any) 1209155** **Charity's principal address** 58J Church Street Berwick-upon-Tweed **Postcode TD15 1DU** ## **Names of the charity trustees who manage the charity** |1
2
3
4
5
6
7
8
9
0|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||John Fox|Treasurer||| ||Rose Lovett|Secretary||| ||Joyce McNeill|||| ||Catherine Preston|||| ||Michael Worboys|Chair||| |||||| |||||| |||||| |||||| |||||| ## **Names of the trustees for the charity, if any, (for example, any custodian trustees)** **Name Dates acted if not for whole year** ## **Names and addresses of advisers (Optional information)** **Type of adviser Name Address** ## **Name of chief executive or names of senior staff members (Optional information)** March **2012** **TAR** 1 **Section B Structure, governance and management** ## **Description of the charity’s trusts** Type of governing document Constitution - (eg. trust deed, constitution) Charitable Incorporated Organisation How the charity is constituted - (eg. trust, association, company) Election by trustees Trustee selection methods - (eg. appointed by, elected by) ## **Additional governance issues (Optional information)** You **may choose** to include additional information, where relevant, about: - policies and procedures adopted for the induction and training of trustees; - the charity’s organisational structure and any wider network with which the charity works; - relationship with any related parties; - trustees’ consideration of major risks and the system and procedures to manage them. ## **Section C Objectives and activities** **Summary of the objects of the charity set out in its governing document** For the public benefit, to advance the education of the public in and to promote their appreciation of the art and science of music in Berwick and the surrounding area by the presentation of public concerts and music recitals. **Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)** Provision of public concerts of music in Berwick-upon-Tweed. Artists were a mix of those of national recognition and amateur performers drawn from the community. The trustees have had regard for the guidance issued by the Charity Commission on public benefit, both in setting out the charitable objects in the charity’s constitution, and in the conduct of the charity’s activities throughout the period. The concerts presented by the charity have all been public events, for the public benefit, and care has been taken to make them accessible to all, both financially and in choice of accessible venues. March **2012** **TAR** 2 **Additional details of objectives and activities (Optional information)** You **may choose** to include further statements, where relevant, about: - policy on grantmaking; - policy programme related investment; - contribution made by volunteers. ## Section D Achievements and performance Provision of five public concerts of music in Berwick-upon-Tweed. Artists **Summary of the main** were a mix of those of national recognition and amateur performers **achievements of the charity** drawn from the community. **during the year** The concerts were all well attended, and feedback collected after each concert indicated a high degree of satisfaction. Audience members were able to hear and participate in music from a wide variety of genres, including historic and contemporary classical music as well as folk and jazz music. Local performers and composers benefitted by playing in public and having their music performed and heard in a public forum. Importantly, the charity was able to build up sufficient reserves and public interest so that the future for concerts in the area is secured. **Section E Financial review** The Trustees aim to build up and retain a working balance of Unrestricted **Brief statement of the** Funds in the region of £4,000 to £6,000. This is to allow the charity to **charity’s policy on reserves** continue to maintain its activities and meet its principal outgoings (artists’ fees and venue charges) for up to six months in the face of depressed or fluctuating receipts from grants and ticket sales. **Details of any funds materially** N/A **in deficit** ## **Further financial review details (Optional information)** Other than ticket sales for events, which realised £3,360, the other You **may choose** to include sources of funds were as follows: additional information, where relevant about: - relevant about: Grants (£6,412.50), comprised of: • the charity’s principal Northumberland County Council: £4,550 for 2024/25 season with 75% - sources of funds (including (£3,412.50) paid up front and the balance to follow in 2025/26 - any fundraising); - • how expenditure has Community Foundation North East: £3,000 awarded, to be applied solely to concerts in the 2025/26 season. As the grant was paid in - supported the key objectives 2024/25, it is recorded in the 2025 accounts as Restricted Funds. - of the charity; - • investment policy and Donations (£998) – including £760 through our Patrons Scheme objectives including any Business sponsorship (£200) – advertising in concert programmes ethical investment policy adopted. March **2012** **TAR** 3 ## **Section F Other optional information** Berwick Music Society was registered as a CIO on 16 July 2024 and the first transactions through its bank account were in August 2024. The trustees decided on 30 June as the end of the charity’s financial year, so this report covers the period from 16 July 2024 to 30 June 2025 and includes the first season of concerts (2024/25) presented by the charity. Although the charity’s income in the period was below £25,000, the trustees decided to submit the accounts for review by a suitably qualified Independent Examiner. ## **Section G Declaration** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s)** **Full name(s)** Dr. Michael Worboys **Position (eg Secretary, Chair, etc)**[Chair ] **Date** 14 July 2025 March **2012** **TAR** 4 |Charity name
Charity No.
**BERWICK MUSIC SOCIETY**
**1209155**
to
Period Start Date
Day
Month
Year
**16**
**07**
**2024**
Period End Date
Day
Month
Year
**30**
**06**
**2025**
**Receipts and payments accounts**
For the period
from|Charity name
Charity No.
**BERWICK MUSIC SOCIETY**
**1209155**
to
Period Start Date
Day
Month
Year
**16**
**07**
**2024**
Period End Date
Day
Month
Year
**30**
**06**
**2025**
**Receipts and payments accounts**
For the period
from|Charity name
Charity No.
**BERWICK MUSIC SOCIETY**
**1209155**
to
Period Start Date
Day
Month
Year
**16**
**07**
**2024**
Period End Date
Day
Month
Year
**30**
**06**
**2025**
**Receipts and payments accounts**
For the period
from|Charity name
Charity No.
**BERWICK MUSIC SOCIETY**
**1209155**
to
Period Start Date
Day
Month
Year
**16**
**07**
**2024**
Period End Date
Day
Month
Year
**30**
**06**
**2025**
**Receipts and payments accounts**
For the period
from|Charity name
Charity No.
**BERWICK MUSIC SOCIETY**
**1209155**
to
Period Start Date
Day
Month
Year
**16**
**07**
**2024**
Period End Date
Day
Month
Year
**30**
**06**
**2025**
**Receipts and payments accounts**
For the period
from|**CC16a**| |---|---|---|---|---|---| |**Section A Receipts and Payments**|||||| ||**NOTES**|**Unrestricted**
**£**|**Restricted**
**£**|**Total**
**£**|**_Prior year_**| ||||||**_£_**| |**RECEIPTS**
Donations & Legacies
Grants
Sponsorship
Receipts from Fundraising Activities
Ticket Sales
Other Sales
Gross Trading Receipts
Income from Investments (other than land and buildings)
Gross Receipts from Other Charitable Activities
**Total**
Receipts from Asset & Investment Sales
**TOTAL RECEIPTS**|**A**
**B**
**C**|997.87
3,412.50
200.00
0.00
3,360.00
0.00|0.00
3,000.00
0.00
0.00
0.00
0.00|997.87
6,412.50
200.00
0.00
3,360.00
0.00|**_N/A_**| ||||||| ||||||| ||||||| ||||||| ||||||| ||||||| ||||||| |||3,360.00
0.00
0.00|0.00
0.00
0.00|3,360.00
0.00
0.00|_0.00_| ||||||| ||||||| ||||||| ||||||| ||||||| |||**7,970.37**
0.00|**3,000.00**
0.00|**10,970.37**
0.00|**_0.00_**| ||||||| ||||||| ||||||| |||**7,970.37**|**3,000.00**|**10,970.37**|**_0.00_**| ||||||| |**PAYMENTS**
Expenses for Fundraising Activities
Performances
Performers' Costs
Venue Costs
Other Performance Expenses
Marketing/Publicity
Printed Materials
Online Marketing
Gross Trading Payments
Payments Relating to Other Charitable Activities
Grants and Donations Paid
Governance and Administrative Costs
Postage & Telephone
Printing, Stationery & Office Equipment
Bank Charges
Insurance Costs
Miscellaneous Costs
Meeting / Social Event Costs
Other Administration Costs
**Total**
Payments Relating to Asset/Investment Movements
**TOTAL PAYMENTS**
**NET RECEIPTS / (PAYMENTS)**
**Transfers to / (from) funds**
**SURPLUS / (DEFICIT) FOR YEAR**|**D**
**E**|0.00
2,837.49
585.00
88.75|0.00
0.00
0.00
0.00|0.00
2,837.49
585.00
88.75|**_N/A_**| ||||||| ||||||| ||||||| ||||||| ||||||| ||||||| |||3,511.24
246.08
387.37|0.00
0.00
0.00|3,511.24
246.08
387.37|_0.00_| ||||||| ||||||| ||||||| |||633.45|0.00|633.45|_0.00_| ||||||| |||4,144.69
0.00
0.00
0.00
169.00
17.00
81.42
100.73
77.43
0.00|0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00|4,144.69
0.00
0.00
0.00
169.00
17.00
81.42
100.73
77.43
0.00|_0.00_| ||||||| ||||||| ||||||| ||||||| ||||||| ||||||| ||||||| ||||||| ||||||| ||||||| ||||||| ||||||| ||||||| |||445.58|0.00|445.58|_0.00_| ||||||| |||4,590.27
0.00|0.00
0.00|4,590.27
0.00|_0.00_| ||||||| ||||||| ||||||| |||**4,590.27**|**0.00**|**4,590.27**|**_0.00_**| |||**3,380.10**
**0.00**|**3,000.00**
**0.00**|**6,380.10**
**0.00**|| ||||||**_0.00_**| ||||||| ||||||**_0.00_**| ||||||| |||**3,380.10**|**3,000.00**|**6,380.10**|**_0.00_**| ||||||| Charity name Charity No. **BERWICK MUSIC SOCIETY 1209155** ## **Section B Statement of assets and liabilities at the end of the period** ||**Unrestricted**|**Restricted**|**Total**|**_Prior_**|| |---|---|---|---|---|---| ||**funds**|**funds**|**30/06/25**|**_year_**|| ||**£**|**£**|**£**|**_£_**|| |**Cash Funds**||||**_N/A_**|| |Cash and bank balances at start of year|0.00|0.00|0.00||| |Surplus/(deficit) shown on Receipts & Payments Account|3,380.10|3,000.00|6,380.10||| |Cash and bank balances at end of year|3,380.10|3,000.00|6,380.10||_0.00_| ||||||| |Approved by the Trustees and signed on their behalf|Approved by the Trustees and signed on their behalf|Approved by the Trustees and signed on their behalf| |---|---|---| |Signature|Print Name|Date of Approval| ||**John Fox**|**14 July 2025**| ## **Section C Notes to the Accounts** |**Section C Notes to the Accounts**|**Section C Notes to the Accounts**|**Section C Notes to the Accounts**|**Section C Notes to the Accounts**|**Section C Notes to the Accounts**| |---|---|---|---|---| ||**2024/25**|||**_Prior_**
**_year_**
**_£_**| ||**Unrestricted**
**funds**
**£**|**Restricted**
**funds**
**£**|**Total**
**£**|| |**A Donations**
Patrons Scheme
Other donations
Total
**B Grants**
Northumberland CC (first 75% of £4,550)
Community Foundation North East
Total
**C Ticket sales**
Season tickets
Single tickets
Total
**D Performers' costs**
Performance fees
Performers' travel expenses
Total
**E Venue costs**
Hire of St Andrew's Church (3 concerts)
Hire of Berwick Parish Church (2 concerts)
Total|760.00
760.00
237.87
237.87|||| ||997.87
0.00
997.87
_0.00_|||| ||3,412.50
3,412.50
3,000.00
3,000.00|||| ||3,412.50
3,000.00
6,412.50
_0.00_|||| ||660.00
660.00
2,700.00
2,700.00|||| ||3,360.00
0.00
3,360.00
_0.00_|||| ||2,700.00
2,700.00
137.49
137.49|||| ||2,837.49
0.00
2,837.49
_0.00_|||| ||360.00
360.00
225.00
225.00|||| ||585.00
0.00
585.00
_0.00_|||| ## **Nature and purpose of funds** Unrestricted funds are available for general purposes in accordance with the Charity's purposes. Restricted Funds are to be used solely for the purpose for which they were raised or donated. At 30 June 2025, the Charity had Restricted Funds of £3,000, donated solely to support the 2025/26 concert season ## **Trustee remuneration & expenses** No remuneration or expenses were paid during the period to any Charity Trustee or person connected to a Trustee. The only payments made to Charity Trustees were reimbursement of expenditure incurred on behalf of the Charity. ## **Transactions with trustees and connected persons** There were no transactions during the period with Trustees and connected persons.