ACCOUNTS & TRUSTEE REPORT
www.badgeclub.org
July 2024 - April 2025
TABLE OF CONTENTS
----- Start of picture text -----
3 Chair’s Welcome
4 Vision and Mission
5 What We Built in Year One
6 Building Resilience
7 Financial Review
8 Accounts
9 2025-2026 - Foundations to Delivery
----- End of picture text -----
WELCOME
A Year of Foundations
Our first year was focused on building strong foundations for sustainable impact.
Badge Club was established to provide inclusive, accessible holiday and after-school provision for children and young people with special educational needs and disabilities in York and the surrounding area. During 2024–2025, we prioritised governance, financial controls, policy development and stakeholder engagement to ensure we are ready to deliver safely and effectively.
Securing suitable venues proved more challenging than anticipated, but this experience strengthened our understanding of the local environment and informed a more resilient delivery strategy. Trustees remained committed to transparency and prudent financial management throughout.
With reliable venues now identified and pilot sessions planned for October 2025, momentum is building. Year one laid the groundwork. Year two begins delivery.
On behalf of the Trustees, thank you to our supporters and partners for helping us turn vision into reality.
----- Start of picture text -----
CLAIRE SHARPE
----- End of picture text -----
CHAIR OF TRUSTEES
3
VISION
We envision a community where children and young people with special educational needs and disabilities can access inclusive, high-quality holiday and afterschool provision close to home. A community where difference is welcomed, confidence is nurtured, and families feel supported rather than isolated. Badge Club exists to create spaces where belonging is not an aspiration, but the starting point.
MISSION
Our mission is to relieve the needs of children and young people with special educational needs and disabilities in York and the surrounding area by providing safe, accessible and engaging care during school holidays and after school. We develop structured, engagement-based activities that build skills, independence and social connection within supportive community environments.
SPOKEY DOKEY BADGE CLUB
4
SPOKEY DOKEY BADGE CLUB WHAT WE BUILT IN YEAR ONE
Governance and Infrastructure
During our first year, we focused on establishing strong organisational foundations. Trustees implemented appropriate financial controls, clarified governance processes, and developed key operational policies to support future stay-and-play and holiday club activity. This ensures Badge Club is prepared to deliver safely, sustainably and in line with best practice.
----- Start of picture text -----
local
----- End of picture text -----
Visibility and Engagement
We launched our website and established social media channels to raise awareness and build community interest. Early engagement with families, stakeholders and local partners helped us better understand local provision gaps and refine our delivery model.
Learning and Readiness
While securing suitable venues proved challenging, this process strengthened our understanding of the local environment and informed a revised premises strategy. Reliable venues have now been identified, positioning us to move confidently into pilot delivery in 2025.
5
SPOKEY DOKEY BADGE CLUB
BUILDING RESILIENCE
During our first year, the Trustees encountered significant challenges in securing suitable premises for Badge Club delivery. Despite extensive efforts, appropriate venues were not available within the required timeframe, reflecting broader local infrastructure constraints that affect inclusive provision for children with special educational needs and disabilities.
In response, the Trustees made the decision to return a £875 donation received from Boroughbridge Lions. This ensured transparency and demonstrated responsible, responsive governance in line with our commitment to ethical financial management.
These experiences provided valuable lessons about the local delivery environment, helping the Charity understand both the opportunities and limitations of available community spaces. This insight has informed a revised venue strategy, which now identifies reliable locations for future sessions and allows us to plan delivery with greater confidence.
While these early challenges delayed direct service delivery, they strengthened the organisation’s operational planning and risk management. By taking proactive, measured steps, the Trustees have positioned Badge Club to move into pilot delivery with a clear, sustainable, and practical approach to venues, ensuring that children and families will benefit from safe, inclusive, and accessible provision in the year ahead.
6
FINANCIAL REVIEW
Summary During the reporting period, activity focused on organisational development rather than direct delivery. Expenditure was intentionally limited, with the primary investment being website development and essential infrastructure. A donation of £875 was received and returned in full when delivery could not proceed, reflecting transparent and prudent financial management.
Income Strategy Badge Club is developing a diverse and sustainable income model. Future funding will combine community fundraising events, local government programmes, individual donations and corporate partnerships. Following year-end, nearly £600 was raised through Whixley on Tap, and further funds are anticipated through the Whixley Phoenix Sportive partnership.
Reserves As a newly established organisation, the Charity is in the early stages of building unrestricted reserves. Trustees remain committed to cautious financial planning, ensuring expenditure aligns with confirmed income. Building an appropriate reserve level to support safe delivery and organisational stability remains a priority.
Looking Forwards
With infrastructure established and community partnerships strengthening, financial activity is expected to increase in 2025–26 as pilot delivery begins. The Trustees will continue to prioritise sustainability, diversify income streams and maintain strong financial oversight to support responsible growth and long-term impact.
SPOKEY DOKEY BADGE CLUB
7
----- Start of picture text -----
SPOKEY DOKEY
BADGE CLUB
----- End of picture text -----
----- Start of picture text -----
ACCOUNTS
----- End of picture text -----
----- Start of picture text -----
Sheet 1: Summary of Receipts and Payments
Receipts (£) Payments (£) Balance (£)
Category
Opening Balance (July 2024) 0
Notes
Income Receipts (£)
Payments (£)
Donations – Boroughbridge
Balance (£)875 -875
Lions
Opening Balance (July 2024)
Other Donations 0 500
Income
Donations – Boroughbridge Lions
Returned later
Total Income 1,375.00 -875
875
-875
Other Donations
Expenditure 500
Setup costs 332.38
Total Income
1,375.00
-875
Total Expenditure 332.38
Expenditure
Setup costs
Closing Balance (30 Apr 2025) 332.38 167.62
Notes to the Accounts
Total Expenditure
1 Basis of accounting These accounts have been prepared on a332.38
receipts and payments basis.
2 Restricted funds None this year.Closing Balance (30 Apr 2025)
3 Returned donation The £875 received from Boroughbridge Lions was167.62
returned as premises could not be secured in time.
----- End of picture text -----
-
4 Trustee remuneration No trustees received any remuneration or expenses. Sheet 2: Notes to the Accounts
-
5 Assets The Charity owns basic equipment valued under £500.
Note Description 8 Details
2025-2026
FOUNDATIONS TO DELIVERY
Delivery
Capacity and fundraising
In October 2025, we will launch pilot Badge Club delivery days to test and refine our inclusive activity model. Alongside this, we are exploring opportunities within the Holiday Activities and Food programme to expand funded holiday provision, while continuing to identify new partnerships and delivery opportunities to increase local impact.
We will strengthen organisational capacity through targeted trustee recruitment, phased staff appointments and the development of a structured corporate fundraising programme. Alongside this, we will grow our network and social media presence, while continuing community fundraising events to build sustainable, diversified income for future delivery.
SPOKEY DOKEY
BADGE CLUB
9
THANK You SPOKEY DOKEY BADGE CLUB www.badgeclub.org