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2026-03-31-accounts

POCKLINGTON COMMUNITY TRUSTCIO Report and Accounts for the year ended 31[st] March 2026 Registered Charity No 1209112

Supported by Two Ridings YOR IG(x)d . Funded by UK Govemm Pocklington Town Council Communlty Foundatlon

Contents to the Financial Statements For the Year Ended 31[st] March 2026 Page Trustees Annual Report 2 Independent Examiners Report 11 Receipts and Payments Account 13 Statement of Assets and Liabilities 14 Notes to the Financial Statements 15

1

Trustees Annual Report For the Year Ended 31[st] March 2026

The Trustees present their report with the financial statements of Pocklington Community Trust, a Charitable Incorporated Organisation, for the year ending 31st March 2026.

The financial statements comply with the Charities Act 2011, the Constitution and Charity Commission Guidance for Charities preparing their accounts on the Receipts and Payments basis.

2

Reference and Administrative Details of the Charity, its Trustees and Advisers

Name of Charity: Charity Registration Number: 1209112 Organisation Type: Registered Address: Trustees:

Pocklington Community Trust : 1209112 Charitable Incorporated Organisation (CIO) Burnby Hall, 33 The Balk Pocklington, East Yorkshire, YO42 2QF Name of Trustees who served during the year were as follows: MSc (Chair) Pam Powell BA(Hons),MA,FCMA,CGMA,FMVA Robin Belder BA Karen Fisk Gavin Tabiner (appointed 27[th] February 2026) Sheena Mcnamee BSc, PhD (appointed 3[rd] March 2026) The Cooperative Bank PO Box 250 Skelmersdale, WN8 6WT Mr Andrew John Bowden ACIB Iona, St Helens Avenue, Pocklington, YO42 2JF

Bankers : Independent Examiner

3

Structure, Governance and Management

Governing Document:

Pocklington Community Trust is a Charitable Incorporated Organisation (CIO), registered with the Charity Commission on 15[th] July 2024 and governed by its Constitution (foundation structure).

Recruitment and appointment of Trustees

The charity trustees manage the affairs of the CIO and may for that purpose exercise all the powers of the CIO. New Trustees are appointed by the current Trustee Board at a meeting of the Trustees. In selecting individuals for appointment as charity Trustees, the current charity Trustees have regard to the skills, knowledge and experience needed for the effective administration of the charity.

The only people eligible to be members of the CIO are its charity trustees. Any member and charity trustee who ceases to be a charity trustee automatically ceases to be a member of the CIO.

Any person who retires as a charity Trustee is eligible for reappointment. The Constitution states that there must be at least 3 charity Trustees, and the maximum number of charity Trustees is 12.

Organisational Structure:

Pocklington Community Trust is a Charitable Incorporated Organisation Foundation structure. This means that the only voting members are the Charity Trustees.

The board of Trustees have overall responsibility for the Charity. Trustees are aware that any conflict of interest is declared and minuted. The board holds meetings at least 4 times per year.

In the event the CIO is wound up, the members of the CIO have no liability to contribute to its assets and no personal responsibility for settling its debts and liabilities.

Risk Management:

The major risks, to which the charity is exposed, as identified by the Trustees, have been reviewed and systems have been established to mitigate those risks. All systems and procedures are reviewed regularly to ensure they meet charity law, and our own organisations aims and objectives.

Trustee Induction:

New Trustees undergo an induction. The induction includes a discussion about the role and responsibilities of Trustees, the activities, aims and objectives of the charity, the structure of the organisation, board of Trustees, general procedures of the organisation. New Trustees are provided with the Charity Commissions ‘Roles and Responsibilities of Trustees’, the Constitution, and the latest statutory Trustees Annual Report and financial statements

4

Objectives and Activities

Pocklington Community Trust objects are:

To further or benefit the residents of Pocklington and surrounding Parishes, without distinction of sex, sexual orientation, race or of political, religious or other opinions by associating together the said residents and the local authorities, voluntary and other organisations in a common effort to advance education, art and heritage and to provide facilities in the interests of social welfare for recreation and leisure time occupation with the objective of improving the conditions of life for the residents.

In furtherance of these objects but not otherwise, the trustees shall have power: To establish or secure the establishment of a community centre and to maintain or manage or co-operate with any statutory authority in the maintenance and management of such a centre for activities promoted by the charity in furtherance of the above objects.

Summary of main activities

The Pocklington Community Trust CIO has been established to manage Burnby Hall as a Community Centre on behalf of the people of Pocklington.

On completion of the community asset transfer from East Riding of Yorkshire Council (ERYC) to Pocklington Town Council the building will then be leased to the Pocklington Community Trust.

Following the transfer, Burnby Hall will close for extensive renovation and repair work. During the period of refurbishment Pocklington Community Trust will keep the Community Hall open for hire.

As of the 31[st] of March 2026, leasing arrangements have not been finalised. Since the 1[st] October 2024 the CIO has operated the community hall on behalf of Pocklington Town Council under licence from ERYC.

Public Benefit Statement

The trustees confirm that they have complied with the duty, contained in Section 17 of the Charities Act 2011, to have due regard to the guidance on public benefit issued by the Charity Commission. The charitable purpose of the charity within the meaning of the act is contained within its objectives stated above.

Main objectives for the following year:

In developing our objectives and activities for the coming year, the Trustees have considered the Charity Commission’s guidance on public benefit.

Following the finalisation of the lease, which is anticipated to be concluded in July 2026, to establish a Community Centre within Burnby Hall, providing meeting space and office accommodation to serve a wide variety of community interest groups and enterprise start-ups, who would otherwise struggle to find a place to undertake their activities at an affordable cost within the town. A range of offices, meeting rooms, classrooms, a suite of consulting rooms with waiting area and a kitchen will be available to hire. A new conference/lecture room will also be created.

Burnby Hall will also offer a permanent home to several local charities, including a Food Bank and Archaeological Museum showcasing local finds of national and international significance. The museum would also become an important educational and research resource for the Yorkshire region.

Burnby Hall is in a poor state of repair and will require substantial work to create a safe and accessible place to work or visit. The refurbishment work to meet current building, fire, and disability access regulations to enable multiple occupancy of the property, will begin on completion of the lease. Indicative costs for the work are circa £810,000.

5

Pocklington Community Trust is working in partnership with Pocklington Town Council to secure the necessary funding to complete the building refurbishment. The Trust plan a phased redevelopment and reopening of Burnby Hall. The pace of reopening will be governed by access to funding. Until the lease is concluded, the Trust is unable to apply for major capital grant funding.

The Community Trust is also in preliminary discussions with Pocklington District Heritage Trust and Pocklington Town Council regarding the possibility of a joint Heritage Lottery Bid.

The Trustees have identified several key projects that are critical to opening up Burnby Hall for community use during 2026/27 :

Other major projects include :

6

Achievements and Performance

Review of Activities 2025/26

The Pocklington Community Trust board of Trustees is satisfied that in 2025/26:

Delays in finalising the 125- year lease documentation to Pocklington Town Council and subsequent under-leasing to Pocklington Community Trust, has meant that to keep the community hall open, the charity has operated the community hall on behalf of the Town Council, under licence from ERYC, throughout the financial reporting period.

Building on the success achieved in the 2024/25 financial year, the Community Trust has continued to increase community usage of the community hall. Since taking over the running of the hall from ERYC, hall bookings have increased 657%. Regular Hirers continue to be a mainstay of our bookings.

Additional marketing and promotional activity, in conjunction with increased community engagement and new hall signage will ensure greater awareness and help drive further growth.

During 2025/6 the Trust has begun a programme of work to refurbish and enhance the community hall, to extend the property’s operational life, create a more welcoming and inclusive space that will support a wider range of activities, and ensure the building becomes more environmentally and financially sustainable.

In addition to the five existing trustees, two new trustees have been appointed, and twenty volunteers have been recruited to help manage the running of the community hall.

Pocklington Community Trust has, using only limited financial resources, demonstrated it can deliver transformational changes alongside efficient, cost-effective stewardship of the Community Hall.

The Trust is now ready to move to the next phase of an ambitious multiyear plan to repurpose Burnby Hall as a Community Centre and Museum

During the 2025/26 financial year the Trust has secured £43,489 in small capital grants. Completion of the lease between the Community Trust and the Town Council will enable the charity to access larger capital grants during the 2026/27 financial year.

In the final quarter of the 2025/26 financial years the Trust has spent £47,572 on essential repair work, including emergency roof repairs and replacing the glass lantern above the central staircase and installing new double-glazed windows in the Community Hall.

7

Financial Review

The Receipts and Payments account for the year ending 31[st] March 2026 shows a surplus of £24,184. This is an increase from £7,060 in 2024/25, primarily reflecting a growth in Community Hall hire income. Building refurbishment costs and capital expenditure have been largely funded through grants and donations.

Whilst the Trust continues to operate the Community Hall under licence, a large proportion of the building running costs have been borne by ERYC. On completion of the lease, these costs will be the responsibility of the charity.

The retained Unrestricted reserves will be used during 2026/27 to support core running costs - until Burnby Hall is able to generate sufficient hire income to meet those costs, fund long term building running costs and support future investment in the Community Centre by providing grant match funding.

Reserves Policy

As a newly established charity the Trustees plan and review the activities of the charity on a regular basis and ensure reserves held are at a consistent level to support current activities planned and future activities.

Financial regulations

The financial statements have been prepared on a Receipts and Payments basis in accordance with the Charities Act 2011 and Charity Commission Guidance. The accounting policies are set out on page 15 and comply with the Charity’s Constitution.

Plans for Future periods

8

Please see main objectives for the following year.

Statement of Trustee’s responsibilities

Charity law requires the trustees to prepare financial statements for each financial year which give a true picture of the transactions that have occurred in relation to the charity. The charity has prepared their accounts on the Receipts and Payments basis which is an acceptable format for a non-company charity with an income below £250,000.

The trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the Charity and to enable them to ensure that the financial statements comply with the Charities Act 2011. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

Independent Examiner

Mr Andrew John Bowden was appointed the Independent Examiner for the year ending 31[st] March 2026.

Statement of disclosure of information to the Independent Examiner

We, the Trustees of the charity who held office at the date of approval of these financial statements, each confirm so far as we are aware, that:

Trustee Declaration

The Trustees declare that they have approved the Trustees Annual Report on 23[rd] June 2026.

Signed on behalf of the charity’s Trustees by

Patrick John

Chair of the board of Trustees

Robert Fisk

Treasurer of the board of Trustees

9

110

Independent Examiner’s Report to the Members of Pocklington Community Trust

I report on the accounts of Pocklington Community Trust for the year ending 31st March 2026, which are set out on pages 13 to 15.

Responsibilities and Basis of Report

I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31st March 2026.

As the charity's trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).

I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent Examiner’s Statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect:

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Andrew John Bowden ACIB

Iona, St Helens Avenue, Pocklington, YO42 2JF Date 4[th] June 2026

11

Pocklington Community Trust CIO Financial Statements For the Year Ending 31[st] March 2026

Contents

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12
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Pocklington Community Trust CIO

Charity No 1209112

Receipts and Payment Accounts For the year ending 31st March 2026

Receipts
Notes
1
Community Hall Hire Income
Grants
2
Donations
Total Receipts
Payments
Building Running Costs
Charity Running Costs
Building Refurbishment Projects
Capital Expenditure
Total Payments
Net Surplus/ (Deficit)
Cash & Bank Brought Forward
Cash and Bank Carried Forward		 2025-26
2025-26
2025-26
2024-25
2024-25
2024-25(i)
£
£
£
£
£
£
Unrestricted Restricted
Total
Unrestricted Restricted
Total
Funds
Funds
Funds
Funds
Funds
Funds
24,774
24,774
7,137
7,137
43,789
43,789
300
-
300
6,585
6,585
631
631
31,359
43,789
75,147
8,068
-
8,068
957
957
-
-
572
300
872
675
-
675
3,830
41,242
45,072
-
-
-
4,062
-
4,062
333
-
333
9,421
41,542
50,963
1,008
-
1,008
21,938
2,246
24,184
7,060
-
7,060
7,060
-
7,060
-
-
-
28,998
2,246
31,244
7,060
-
7,060

(i) Comparative period is 9 months

13

Pocklington Community Trust CIO

Charity No 1209112

Statement of Assests and Liabilities As at 31st March 2026

Notes
Monetary Assets
Current Account
Savings Account
PayPal Account
Total Monetary Assets
Comprising:
Unrestricted Funds
Restricted Funds
4
Total Funds
Non Monetary Assets and Liabilities
Fixed Assets
Furniture,Fixtures and Fittings
Debtors
Gift Aid due
Easyfundraising due
Creditors
Payments received for April room hire		 2025-26
£
31,244
-
-
31,244
28,998
2,246
31,244
6,695
183
56
238
2,115
2,115		 2024-25
£
6,859
-
201
7,060
7,060
-
7,060
1,833
68
96
164
670
670

These financial statements were approved by the board of Trustees on 23rd June 2026 and signed on its behalf by:

Patrick John, Trustee (Chair)

___________ Robert Fisk, Trustee (Treasurer)

14

Pocklington Community Trust CIO

Charity No 1209112

Notes to the Financial Statements For the Year Ended 31[st] March 2026

4. Restricted Funds

. Basis of Preparation
hese accounts are prepared on a receipts and payments basis, with all revenue
nd expenses shown on a cash basis. Non-monetary assets and liabilities are shown		 . Basis of Preparation
hese accounts are prepared on a receipts and payments basis, with all revenue
nd expenses shown on a cash basis. Non-monetary assets and liabilities are shown		 . Basis of Preparation
hese accounts are prepared on a receipts and payments basis, with all revenue
nd expenses shown on a cash basis. Non-monetary assets and liabilities are shown		 4.Restricted Funds
Two Ridings Foundation
YOR4Good		 Opening
Balance
-
-		 Receipts
2,500.00
10,000.00		 Payments
-

10,000.00		 Closing
Balance
2,500.00
-
t either historic cost or as an estimate of value at the end of the year. The charity is DIFEY(1) - 2,420.00 4,840.00 (2,420.00)
ot registered for VAT and, accordingly, expenditure includes VAT where appropriate. UKSPF(2) - 21,666.67 20,000.40 1,666.27
Coop Community Fund - 500.00 - 500.00
2. Analysis of Grant Received Grant Type £ Pocklington Town Council
Pocklington Town Council - UKSPF Match Funding		 -
-		 300.00
4,402.00		 300.00
4,402.00		 -
-
Two Ridings Foundation Capital 2,500.00 Pocklington Town Council - YOR4Good March Funding - 2,000.00 2,000.00 -
YOR4Good Capital 10,000.00 Total - 43,788.67 41,542.40 2,246.27
DIFEY Capital 2,420.00 Note
UKSPF Capital 21,666.67 (1) Balance of DIFEY Grant late reimbursement paid in April
Coop Community Fund Capital 500.00 (2) £1,667.27 overpayment by ERYC made in error
Pocklington Town Council Revenue 300.00
Pocklington Town Council - UKSPF Match Funding
Pocklington Town Council - YOR4Good March Funding
Total		 Capital
Capital		 4,402.00
2,000.00
43,788.67		 5.Outstanding Guarantees
The CIO had no outstanding guarantees to
h f h CIO		 third parties nor any debts secured

1. Basis of Preparation

These accounts are prepared on a receipts and payments basis, with all revenue and expenses shown on a cash basis. Non-monetary assets and liabilities are shown at either historic cost or as an estimate of value at the end of the year. The charity is not registered for VAT and, accordingly, expenditure includes VAT where appropriate.

The CIO had no outstanding guarantees to third parties nor any debts secured on the assets of the CIO.

All grants treated as restricted funds

6. Taxation

As the accounts have been prepared on the Receipts and Payments basis

Pocklington Community Trust is a registered charity. All the charity’s income is applied to it’s charitable objectives and the Trust is therefore exempt under current legislation from most forms of taxation.

7. Trustee Remuneration

No remuneration was paid to any trustees during the reporting period.

15

POCKLINGTON COMMUNITY TRUST CIO Registered Charity No . 1209112, Address Burnby Hall, The Balk, Pocklington YO42 2Q W : www.burnbyhall.org.uk E : enquiries@burnbyhall.org.uk