## **‘Saving the Schoolroom’ Annual General Meeting for Committee and Villagers** _To be held at 7.30pm on Thurs 8[th] Jan 2026 at Kirkby Mallory Schoolroom_ **Current Trustees –** Charlotte Irving (CI), Dena Hawkins (DH), Diane Lucking (DL), Garry Ball (GB), Jayne Ball (JB), Jayne Sandford-James (JSJ), Kath Green (KG), Liz Pickering (LP), Paul Bostock (PB), Paul Sandford-James (PSJ), Tim Craig (TC) **Apologies –** Ann Sowman, Rev’d Jonny Gordon, Tim Craig (TC), Kim Craig, Hina Kholia **Other Atendees Present** – G Lindo, L Nicholson, G Pruce, Alastair Lucking, Rachel Marston, Julie Bee, Geoff Henson, Sue Fraser, Ann Roberts, Gwyn Roberts, Richard Peet (RP), Jason Poole, Sanjiv Kohli (SK), Geoff Tomlinson, Rosemary Hagan, Dan Hagan, Clare, Pat Oldham, Ian Hawkins. **Item 1 - Maters Arising:** First AGM therefore no previous minutes to approve. **Item 2 – Chair’s Report/Presentaton of the Trustees’ Report.** See Appendix A (attached) for copy of report presented by Diane Lucking (DL). **Item 3 - First Financial Statement.** See Appendix B (attached) for first financial statement and report. This was completed and presented by the Treasurer Sanjiv Kohli (SK). Brief summary, the 1[st] set of accounts are from 10/07/24 to 30/06/25. The opening balance transferred to the CIO on 10[th] July was £20209 with £211 in cash. Income for the year was £31431, expenditure was £8885, leaving a surplus of £22546. Closing balance on 30/06/25 of £42966. All of the funds are unrestricted and can be used as deemed appropriate. The balance in the bank as of now is approximately £56700. Page 1 of 2 ## **Item 4 - Appointment of Trustees** There were initially 14, but 3 chose to stand down and we now have 11. All current Trustees are happy to remain in place, nomination made by JP to vote in all current Trustees, this was seconded ‘en bloc’. Treasurer – Sanjiv Kohli (SK) is happy to remain in this role. This was nominated by Jason Poole (JP) and seconded ‘en bloc’. Chair – we are actively looking for a chair. DL is happy to remain as Vice Chair until this position has been filled. This was nominated by Paul Sandford-James (PSJ) and seconded ‘en bloc’. Secretary – CI has volunteered to continue with this so long as she has assistance and support from others. This was nominated by Geoff Henson (GH) and seconded ‘en bloc’. Trustee vacancies - We can have a total of 15 Trustees if anyone feels they would like to join. Geoff Henson (GH) volunteered to join. This was nominated by Garry Ball (GB) and seconded ‘en bloc’. ## **Item 5 - Future Plans for the Schoolroom** A report was completed and presented by Paul Sandford-James (PSJ). See Appendix C for full details. New residents asked whether there was a problem with the church. Brief update of the situation provided and clarification that the problem was not with the church but the Leicestershire Diocese Board of Education. ## **Any Other Business** Jayne Ball (JB) – wanted to say enormous thanks to Diane Lucking (DL) for all her work. Also thanks to Richard Peet (RP) for getting us up-to-date on IT issues. Garry Ball (GB) – said thanks to Jason Poole (JP) for organising and running the Tote. General thanks were given to everyone involved for all their hard work. ## **Date of Next Meetngs** Next Working Group Meeting – Thursday 29[th] January 2026 at 7.30pm in the Schoolroom. Next Trustee Meeting - Thursday 30[th] April 2026 at 7.30pm in the Schoolroom. Next AGM – Thursday 26[th] November 2026 at 7.30pm in the Schoolroom. ## **Meetng Closed** Meeting closed at 8.15pm Page 2 of 2 Klrkby Mallory Schoolroom CharityNo. 1209074 Annual Accounts for the Perlod: 10 July 2024 to 30 June 2025 Klrkby Malloryschool Room Charlty No. 1209074 Statement of Flnanclal Actlvltles For the perlod 10 July 2024 to 30 June 2025 Unrestrlcted Restrfcted Endowment Total Funds Funds Funds Fund$ Income Income and endowments from: Donations Charitable activities Othei trading activities Grants Total income 4,761 18.997 7.074 600 4,761 18,997 7,074 600 31,431 31,431 Expenditure Fund Raising & Charitable Actlvltles Legal Overheads Total expendllure 3.692 1,080 4,113 8,885 3,692 1,080 4.113 8,885 Net Income before tax forthe reportlng perlod Tax payable Net income aftertax before Inveslmenl galn Investments Net Income over expendtture 22.546 22,546 22,546 22,546 £22,546 £0 £0 £22.546 Recontllllatlon of fund$: Total fund5 brouEht fO￿ard Net Income forthe perlod Total fvnds carrled forward 20,421 22,546 £42,966 20,421 22,546 £42,966 Klrld)y Mallory School Room Charlty No. 1209074 Balance Sheet Asat30June2025 Unre$trl¢ted Restrlcted Endowment Funds Funds Funds Tolal Funds Flxed assets Intan￿￿ble assets Tanglble assets Totalffxed a5set$ 791 791 791 791 Cunent Assets Cash at bank and in hand 42175 42175 Totsl cu¥rent a$sets 42175 42175 Creditors: amountsfalUnE due wlthin one year Net current assests 42175 42175 Totsl assets less current Ilablulles 42966 42966 Creditors: amounts falling due after one year Provision for liabilFtie5 Totsl net assets £42,966 £0 £0 £42,966 Funds olthe Charity Endowmentfunds Restricted incomefunds Unrestrlcted funds Total funds 42966 42966 £42,966 £42,966 £0 £0 The charrty's trustees are responsible for the preparation of the accounts in accordance with the reqLsirements of the Charities Act 1993 Ithe Act). The trustees confirm that an audlt15 not required for this period, as specified under section 43121 of the Act. and instead requiTe an independent exarnination, The trustees confirm that all accounting records and info¥matlon avallablehave been provlded to the Independent examlner. 08-Jan-26 Chair of Truste Diane Lucking Date Management Accounts Klrkby Mallory Schoolroom Ineome and Expenditure Account 10 July 2024 to 30 June 2025 Income Rent 3,188 Room Hire 1.356 Donations 4761 Events and Fund Raising 16.574 Bld Raffle 602 Ilage Tote 1,820 Income from Heaters 1,539 Afternoon Tea 663 Bookclub 213 Arts & Crafts 115 Giant 600 Total Income 31,431 Expendlture Heat and Light 2.498 Internetmebsite 389 Smoke Alarm 198 Fund Raising and Events Expenses 3,508 Insurance 182 Legal Fees 1,080 Repalrs and Renewals 187 Sum Up Charges 184 Printing & Postage 178 Sundry Depreclation 198 8,885 Net Income over Expendlture £22,546 Klrkby Mallory Schoolroom Balance Sheet As at 30 June 2025 Flxed Assels 791 Currenl Assets Bank 39,213 Cash in Hand 2,962 42,175 Current Llabllltles Net Current Assets 42,175 £42,966 Flnanced By OpenlngEqulty 20,421 Nel Income over Expendlture £42.966 Report to the Trustees of Mallory Schoolroom (Charity no. 1209074) Qn the Statement of Accounts for the peric*J 10 July 2024 to 30 June 2025 I report to the charity trustees on my examination of the accosjnts of the charity for its first period from 10 July 2024 to 30 June 2025. Respectlve responslbllltles of truste¢s and examlner The charity's trustees are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 1993 (the Act). The trustees believe that an audit is not required for this period, as specified under section 43121 of the Act. and insiead require an indeperbdent examination. It is my responsibility to.. examine the accounts lunder section 43 of the Act) to follow the procedures laid down in the General Directions given by the Charity Commission, under section 4317llbl of the Act. and to state whether particular matters have come to my attention. Basis of my independent examlnerfs report My examination was conducted in accordance with General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from you as trustees toncerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit. and consequently no opinion is given as to whether the accounts present a "true and fai￿ view and the report is limited to those matters set out in the statement below. Independent exarniner's ststement During my examlnatlon, nothing came to my attention. which gives me reasonable cause to believe that in, any materlal respect, the requlrements to keep accountlng records In accordance with settlon 41 of the Act,. and to prepare actounts whlch accord wlth the accounting records and comply with the accounting requirements of the 1996 Act,. have not been met: or which. in my opinion. needs to be highlighted for a clear understandin8 of the accounts. Sanjiv Kohli A.C.A BsclHon) 4 Newbold Road Klrkby Mallory Leicestershire LE97QG 5 January 2026 Examiner's l Auditorfs Report- Not applicable.