Woodham Mortimer AGM Re 2025 Welcome and Introductlons Welcome everyone and thank you for attendlng the meetlng and showing your support for the preschool. For those ofyou who may not know me my name 15 Amy Horton, trustee. l am a mum to three children. Both of my girls are now in prlmary School, my son Louie now attends the preschool. This wlll be my last academic year as chair. I will be stepping down a5 1 take on more re5ponslbllity in my career. As always support from pèrents and (arers is greaty appreciated by the commlttee and the staff and is essential for the success and continuation of the preschool. Our Practlce Manager. Lianejohnston, Deputy manager. Nikki Mercer and other members of staff that are present will be seen on the attendance pOrt to folk>w. The existing cornmlttee members o)nsist of as myself and: Jemma Bennett-trustee Laura Edward's- trustee Ruth Alnscough- committee member Since our last AGM the folbwing have now joined the committee.. Sophle Andrew's stephanie Rugg Jasmlne Daly Lisa Ford Joanne Lampard The following members have now left: Rebecca Moule Jenny Hull Monique Heighway Sardh Williams Staff & Commlttee Attendees: Liane Johnston - Manager Nikki Mercer- Deputy Manè8er Amy Horton- Trustee Jemma Bennett- Trustee Laura Edwards- Trustee Caroline Tozer Julia Moore Michelle Loveland Alison Herridge Sarah Varney Kirsty Brown Emma Manley Chloe Gentry
Lisa Ford Joanne Lampard Jasmine Turner Ruth Ainscou8h Steph Rugg Staff & Commlttee Apologies: SophFe Andrew5 Lynne Johnson Annual General Meetln8 Report Introductlon I think I say this every year, but I can% believe another year has gone and li is time for the AGM once again. What a year it has been. We have successfully transferred over to a CIO, appointed a new manager, and tumed our financial prospects around. This wouldn't have been possible wlthout all of the supportfrom ourslaff and Committee. Charltable Incorporated (ganISatIOn (ao) statss The tran5fonnation to CIO statu5 provides us with a more flexlble governan framework and enhanced legal pr0Ction for trustees and commtttee member5. We hope that moving forward, thi5 will encourage more indwlduals to join and become members. The conversion process was complex and time-con5umin& requiring carefvl attention to legal requirements, asset transfers, and re8ulatory compliance. l am pleased to rEport that the transition wa5 completed smoothly, with minimal disruptn to our day-to-day operdtions. Thls does mean that Ofsted are expected at any time to complete an inspection under the new framework. New Management Appolntment We are delighted lo have apF)ointed a new manager this year. Thank you to all the staff who really stepped up and ensured the chiklren all still experienced the best tlme at preschool. A speclal thank you to Alison, Julia, and Nikki. It was a lon& stressful wait. but l am sure You agree Llane was worth the walt, and we are confident that we have found the right person to lead us into our next chapter. Liane has brought her experience. knowledge, fresh perspectives, and enthusiasm to the team. She seems to have slotted Into the team well arKI we are excited to have her onboard. Flnancial Turnaround Perhaps most notably. we have 5uccessfulty turned around ourfinancial prospects. After facing challenging financial circumstances, l am proud to report that through careful plannin& prudent management, and strategic deosion-makin& we have: Stabilised our financial position Improved our cash flow management Implemented more effectNe budgeting and monitorirvd Systems Built a more sustalnable financial foundation for the future
Thls turnaround has been achieved whi15t maintainlnB the quality of our services and remaining true to our core mission and values, Whilst this is fantastic news, we must still monitor the situation carefully to remain in our strong position. None of these achievements would have been PolbIe without the dedication, hard work, and unv4avering support of many individuals. Our staff have demonstrated remarkable resilience and commitment throughout this period of signifKant change. They have embraced new ways of worklng, supported the transltlon prOSses, and continued to deliver excellent servlce5 despite the uncertainties and challenges. Their professionalism and dedication have been exemplary. Compllan¢e and Ofsted As always, I have had to liaise with Of5ted to ensure we are compliant with the admlni5tratNe slde of thing5 regarding the committee and euring all members have the relevant DBS and EY2 certificates. I will ask committee members going forward to please take note of the importance of having these and to seek to obtsin them as soon as p)ssible rfthey are outstanding. Fundraising One of the main aims of the Preschool Committee is to fundrdise, and I would like to thank you and the preschool staff for your efforts. We have done a fantastic job, mariaging to ralse £4,283.33 in the past year. In a normal year. we would look to raise £2.(K(J43,tJK). so this is amazing. We raised the bulk of the money via our Christmas raffle. the Bunnython, l(Xl Club, and the summer fete. The rest came from preschool photos. the Christma5 wreath workshop. Chylstmas party, and Valentine's raffle. These funds went towards the purchase of our wonderful new sunshade. This year we have some new events including a secorKI-hand book sale and a slp and paint evening. The money raised will be funding a new book comer in the preschool. We also received a generous donation from Wickes Maldon and are hopin8 to hear back regarding a Tesco granl. We are always looking for new ideas and already thinking ahead to our summer fete and how to make it bigger and better. Looking Ahead A5 we lookto the yearahead. we do so with renewed confidence and optimism. Our main focu5 for this year is to athiertise the preschool and raise our profile to increase the number of chlldren enrolled. You may have a150 seen lots of improvements around the preschool. We knocked down some sheds, bought some new storage units. The fence has been replaced over the half temi which has not onlv given more privacy but improved the aeSthICs. l extend my heartfelt thanks to everyone who has contributed to our success thls year. Together, we have built a strong foundation for the ftrture of our preschool. Financlal Report for the Year Ended 31 Ast 2025 Introduclion Hello all, for those who do not know me. my name ts Jemma and i am mum to Jemima who currentty attends the preschool and the Treasurerl Trnee. I have been doing this role for the last 2 years and
Ilke Amy, will be steppln8 down at the end of next August as Jemlma will be leaving for Primary School. As mentioned earlier by Amy, thi% has been a signifi(ant year for the presclK)ol. marking our transition to a new legal Structu a5 a Charitable Incorporated Organlsation ICIOI. Closing accounts were prepared for the PreVu5 unincorporated charity (Charity No, 10605261 covering the period I September 2024 to 11 February 2025. and the first accounts for the new CIO {Charity No. 1208%rf]I cover 12 February 2025 to 31 August 2025. This reportaccompanies boih setsofaccounts for Woodham Mortimer Preschool and Woodham Mortlmer Preschool CIO. Over¥lew of the Year Thls year was always golng to be a tuming point for the psChool followlng the finandal challenges of the previous year. l am delighted to report th. despite the pressures of the CIO transition and general cost increases. the preschool has achieved a strong and posttfve financial outcome. Thank5 to the hard work and commitment of ourstaff and committee, we not only maintalned 5tsble enrolment numbers but also ended the year with a healthy combined surpli. Flnandal Summary Old Charity11 September 2024- 11 February20251 Total Income= £65,487.39 Total Expenditure.. £63.881.43 Net Surplu5: El,605.96 Transfer Balance a5 at 12 February 2025: £37,075.35 CIO112 Febnjary 2025- 31 August 2025) Total Income.. £84,758.LX> Total Expenditure= £77,637.10 Net Surplus.- £7.120.90 Cash at Bank131 August 20251: £44.196.25 Petty Cash: £44.19 Total profit for the year.. £8,726.86 for the year ahead. an excellent result forthe preschool and a strong start Reserves and Finandal Position At the close of the old chartty, funds were managed carefully to support the transfer to the new CIO structure. The Trustees ensured that sufficient reserves were retsined to cover final liabillties and to secure the continued operation of the pSChool under the new charity. The pschool now hokls a healthy financial position with adequate reserves to support stability and futu growth. Princlpal Ri5k5 and Uncertainties
The Trustees continue to review key financial and operational risks, especlalty in light of rising costs and increasing staff-related expendr(ure. It remalns essential that stsff rots5 are mana8ed efficiently to eThSU that staffirE levels reflert the number of children attending each session. This will help prevent the preschool from runnlng at a loss while maintainlng our high stsndards of care and education. We must also stay mindful of government funding arrangement5, which are becomlng increasingly restrittive in terms of charging for extrns such as consumable fees. This will qUI close monitoring to manage any impact on our income. In addition, we will continue to watch developments in the National Minimum Wage for 2026, as this may influence stafflng costs and overall budgeting. Pubilc Beneflt The Trustees confirm that they have had due regard to the CharTty Commission's guidance on public benefit. The preschool continues to provide an inclusr¥e, afftirdable. and high*uality early years educath)n service to local famllies. Our commitinent to community. deveiopment, and play-ba5ed learning remains at the heart of all we do. Fundlng for Additional Needs A speaal note of thanks Eoes to Liane, who has been proactive and highfy effectNe In apping for additional funding for children who requlre extra support. These funds have been used responsibly to provide appropriate resources and to cover Staffing costs for l-to-l support, ensuring that all children cdn thrive and participate fully in preschool life. Liane's attention to detsil and commitment in this area is invaluable. and we will continue to apply for additional funding wherever possible. LooklnE Ahead While the financial re5uhs this year are very p05itNe. we must remain mindful of the rising cost5 across utilities. stsffing, and resources. To maintain our strong positlon. we will: Continue to monitor and manage staff rotas to align with child numbers. Increase ourefforts in advertising and community engagement to boost enrolment and move towards full capacity. Review funding agreements and fee structures regularly to ensure sustainability. Continue seeking extemal grants and funding OPrtunitieS to enhance resour5 and learning experlences. Independent Revlew The financial statements for the perlods ended 11 February 2025 and 31 August 2025 were independently revlewed by Dan Gardner of Bames Clark Accounants. The review conflrmed that no material matters have come to Itght to suggest that the financial records are not kept In line with accountsnt stsndards for not-lor-profit organisation5.
Recommendatlons The Trustees recommend: l. Continuing to build reserves to SUPPOrt future improvements and provide updated learnlng resources. 2. Exploring new grant and funding oprtunitIes. 3. Reviewing fee structures In 2026 to balan affordabillty with financial sustalnabi1Sty. 4. Maintaining careful financial oversight. particularty around staffin8 levels, occupancy, and rising operational costs. Motion: That the Financlal Report and accompanylng payments and recelpts account5 for the year ended 31 Au8ust 2025 be accepted as presented. Proposed by: Jemma Bennett Seconded by: Amy Horton. Mana ers Re rt Ortober 2025 I have been In this position from June 2025. Woodham Mortimer Preschool is a we11*5tablished setting that has a very low turnover of staff. I have been extremely welcomed by all staff and already feel part of the family. During the first half term I spent time obseIng and assessing improvement51 could brlng to the setting. So far improvements have been made to the outdoor garden. Outdoor learning is a big part of our currlculum so the digging area. mud garden and cosy shed have all been improved. Bamboo screening has also been fitted to prevent chlldren acSsIng thorns and berries which grow naturally along the side of the garden. We are having 6ft fence panelling fitted to the back entrance to the car park. The reason for this is to improve privacy and securtty. With the buslness behind us now in operntion we have found a lot of troffic back and ft)rth can appear unsafe on a daily basis. also vehicles are throwing up stones and dust, the new fencing will prevent this. especially good as during exceplionally wet periods the chlldren play on the car park surface. The fencing will also add security to the perimeter, hence improving safeguarding for the children. We have had a security camerd fitted to the main entran front door, again to improve security. Also in our garden as well as the large sail fitted we have been able to purchase 2 large pop up azebos, thi5 means our overdll shading ability is approximately 75 percent, making our garden safe all year round. Trainln All staff are level 3 first aid trained. All staff have received in house level 2 safeguarding training from me. l also deltvered a brief Introduction to managing behaviour. I have reached out to all staff in our rt staff meeting to offer more in depth training In myexperienced area5. These a.
More in depth behavlour trnining - Speech, language & communication - TPP and early years mental health awareness and undersknding - One planning and supporting SEND chiklren If I have enough irrterest l am happy to delNertrainlng on the above topics. We have one memberofstaff Current undertaking a 5enco qualification. Comlng up soon is tralning on observation, assessment and plannlng. Staff All staff are due thelr supervisions in December. however I have done staff wellbeing check- in5 as I feel the gap between supervisions can feel too long. All staff reFK>rt to be happy at the rnoment. Events We had a successful summer fete and looking to improve next year to make it a Ilttle grander. Reverend Julie is still Involved in our community, she has recently been in for hatvest time and we vlill be celebrating Christmas together. Overv Our new children have settled In very well. l am looking forward to the year ahead. I plan to make more changes over time Inside the setting, this wlll include sourcing funding to create a sensoryarea. Enhanclng the main hallway lo be a more purposeful play area. l am working to improve the setting to be more communi(Jtion friendly for children. Also working tovrdrds rdising behavK)ur expectations with the use of vlsuals and use of language from staff. Little changes have already been made. nothing exhaustive, staff are adapting well to the changes. C Chan es to the EYFS 2025 and the w Otsted ins ects setb I have recently undertaken online training with the Early Years AllIan to learn all about the way we will be inspected from now on. I have shared the leant documents with all staff and we as a team will be working together to achleve best outcomes lor our setting. New Vislon Statement I believe places of earty edu(ation Should have a vision statement to promote what we want our children to achieve by the end of theirjourney in ear yeats.
I shall now nominate the volunteers for the compulsory trustee roles and then ask for one of you to second them into the posltion. The motion will then be carried and the person duly elected for the next year. Trustee Amy Horton Nominated by Jemma Bennett Seconded by Laura Edwards Tiustee Jemrna Bennett Nominated by Amy Horton Seconded by Laura Edwards TNstee Laura Edwards Nomlnated by Amy Horton Seconded by Jemma Bennett The followtng narned Individuals wlll become TTrees once all DBSchecks and EY2 fom have b¢en cornpleted and come back Untll then they wlll remain wIthO Trustee iesponslbilities and votlng rfEhts. Trustee Lisa Ford Nomlnated by Amy Horton Second by Jemma Bennett Trustee Joanne Lampard Nominated Amy Horton Second by Jemma Bennett Date of next AGM: TBC Date of next commlttee meetinr. TBC Meeting c105ed at.. Please note that no other business may be introduced. Items forthe commlttee's consideration at its next meeting may be referred to the Secretary.
WOODHAM MORTIMER PRESCHOOL REGISTERED CHARftYNUMBER 1208900 RECEIPTS AND PAYMENT5 FOR ThE PERIOD FROM 24JUNE2024ts 31 AUGUST2 Notes Perlod to 31August2V25 Income Fundlng Fees Products Fundralsing & Donatlons Deposit Interest £75.331.40 £6,872.20 £149.00 £2,268.32 £120.02 £17.06 Totsl Income £84,758.(KJ Less OperatlngExpenses 100 Clubwlnners AceounllnE, Bookeeping & Payroll Art & Craft Con8umabLes Bank chaiges Furnlture & Equlpment Fvndralsing& Expenses Health. Hyglene & Cieanlng Insurance. ICO & Olsted Legal Fees Mlsc Phone & Brt)adband Postage, Prlnting & siatlonary Recrultment Rent & Rates RepalFS & Maintenance Snacks & Food Staff & Chlldwelfare Subscrlptlons Toys, Books & Resources Trallling & DBS Utbuties un01 Wages & Penslons Webslle & AdveTdslng 4300.00 1,055.21 -£86.58 .£20.63 -£2,81410 .£108.38 4427.72 4915.79 1.080.00 .£40.00 -E338.51 -E316.52 -É358.28 12,755.22 -£569.78 -£470.97 £0.00 -£304.43 41,189.83 309,37 EO.00 -È116.71 -£54,059.07 EO.00 Tolaloperafjng Expenses -£77,637.10 SurpluslDellc £7,120.90 Cash balances blf 37,075.35 Balances clt
WOODHAM MORTIMER PRESCHOOL REGISTERED CHARITYNUMBER STATEMENT OF ASSEfsAND LIABILITIES FORAT31AUGUST21f25 Notes 31Auwst 2025 RESERVES BaLance blf Excess Incomeover expendlture £37.075.35 £7,120.90 £44,196.25 CASH FUNDS CuirentAc¢ount Pettycash £44.152.08 £44.19 £d4,196.25 LIABILIIIES Indepenéent Revlew PAYEINI Penslons £780.00 -£114.20 £114.21 £780.01 FUNI)S OFTHE CHARrrY Restrfcted ft4nds Unrestylcled lunds £o.(KJ £44,196.25 £44,ts6.25 6.11.aoas 6.1 i.aoas
WOODHAM MORTIMERPRESCHOOL REGISTERED CHARITY NUMBER NOTES TO THEAccouKrs ACCOUNTING POLICIES Basls of Accountlng The flnancial stalements have been prepared on the receipts and payments basls. Income All Income Is included atthe tlme of recelpt Expenses All expendf(ure Is accounted for atthe tlme of paymem EQUIPMENT All equipment purchased tythe charity is included underthese headings a5 an expense. No item5 have been capltalise(i BALANCE BROUGHT FORWARD Balance broUghtfOard ftomtransfer of old charity {no.ICE05261 to CIO Ino. 1208900} INDEPENDE1REVIEw £780.00 due for Independent Examinatlon costs forthe 202¢2025tinanclalyear.
WoodhHm Mortlmer PrtrscA IrKome and Actount PerbLd iSeptÈmbÈr20Z4tocb)wrè l fe1ry2025 WO)DIL4M M(MITIMER PRESCHOOLaOSING AccoiJpn5 ¢HMITY HUMBEf¢: 1060526 REiFf$AND PAYMENfs FOR THE YEAR I SEPTEMBER 2024TO 11 FEHRUAif12025 ICLOSIN6 DATE PRIOR TOTRANSFER TO CIO CHARITY NUP*BER In¢ome ECC Fundlng SYP Grant SEN Stsppkment Fee5 Fees- Deposlts Snack FundraWn8 Unlform Interest Mlsc Dona0 £56A35 £9WJ.70 £4,914.76 f50&54 £2314.34 £1 E65,487.39 Fxpendtture Wages, PAYE, NI. EYP & NIC Equlpment Sundrysupplles Snack Rent& Heatlng Tralnln8 St4tlonarylAdmln Insurance RefvrblshmentC95ts unlfarm Mlscelkneous Le681 fees Accountsntsfees RecrultmentfEes Sub5cdptlon fees 477&92 4143A2 4377.62 -nOi.62 410S57.t 4363.&9 46 -£62 -£420.tK) .£f.( -f22.72 -EI,101.24 4969.52 -£75.IX) CleaDlng l.k¥ 463081.43 G 11.iois .11.aoif Totri Inw)e less Expendhure £1,&.96 Balance as at 15tSeptember Excessof Intome ovÈr ExpÈndlttfre 15£me as E421 Balan8$011 Febryary (Bank £35A69.39 £1,5.96 a7,tr1535 Bank l February (Bank UalaKcel SavlngsAccount Ctrop (bank BalarKel San Ac¢ount5cothsh WTrJow5 (Bank Balare) Petty Cash Trade debtors ),COJ.91 q867S9 £4.1.8 £45A2 £3775.35 UnreprE5Ented thÈquos ActtuaLs lub l(K)I £oL4J £om £0 Tran5fer8alan¢ea$ at IIFeLwry 2025
Woodham Mortimer Preschool Brookhead Farm Maldon Road Woodham Mortlmer Maldon Essex CM9 6GP Trustees rniatlon5 The Committee confirm the followln¥.- l. The appolntment of Barnes Clark Accountsnts Limited as examlners to carry out the Independent Revlew for the period eEKled 31 Au8USt 2025. 2. The Charltys turnover and at Wdlue5 are below the threshold at which an Audit ts requlred and that there are no other reasons that makes an Audit necessary. 3. The Charity prepares Its Accounts on a recelpt and payment basis and rt Is rt requlred to prepare Accounts on an accruals basi5 for any other reason. 4. The Internal Finandal controls are revlewed by the Trustees regularly to mlnimlse the risk of fraud and errors. 5. The Charity neither received, rjor hol(ts. any Restrirted or Endowed Fund5. 6. The Chairty has sufficient funds available to meet its liablllties for a period of at least 12 months from today and there are no liabilities which risk the ChariW5 golng-concern bas15. 7. The Petty cash balance held at 31 August 2025 vffis £44.19. Signed: . kFo(tg Date: 6.11. Amy Horton (Chairperson} Slgned: Date.. 6.11.aoir Jemma Bennett (Trea5urer}
Woodham Mortimer AGM Re 2025 Welcome and Introductlons Welcome everyone and thank you for attendlng the meetlng and showing your support for the preschool. For those ofyou who may not know me my name 15 Amy Horton, trustee. l am a mum to three children. Both of my girls are now in prlmary School, my son Louie now attends the preschool. This wlll be my last academic year as chair. I will be stepping down a5 1 take on more re5ponslbllity in my career. As always support from pèrents and (arers is greaty appreciated by the commlttee and the staff and is essential for the success and continuation of the preschool. Our Practlce Manager. Lianejohnston, Deputy manager. Nikki Mercer and other members of staff that are present will be seen on the attendance pOrt to folk>w. The existing cornmlttee members o)nsist of as myself and: Jemma Bennett-trustee Laura Edward's- trustee Ruth Alnscough- committee member Since our last AGM the folbwing have now joined the committee.. Sophle Andrew's stephanie Rugg Jasmlne Daly Lisa Ford Joanne Lampard The following members have now left: Rebecca Moule Jenny Hull Monique Heighway Sardh Williams Staff & Commlttee Attendees: Liane Johnston - Manager Nikki Mercer- Deputy Manè8er Amy Horton- Trustee Jemma Bennett- Trustee Laura Edwards- Trustee Caroline Tozer Julia Moore Michelle Loveland Alison Herridge Sarah Varney Kirsty Brown Emma Manley Chloe Gentry
Lisa Ford Joanne Lampard Jasmine Turner Ruth Ainscou8h Steph Rugg Staff & Commlttee Apologies: SophFe Andrew5 Lynne Johnson Annual General Meetln8 Report Introductlon I think I say this every year, but I can% believe another year has gone and li is time for the AGM once again. What a year it has been. We have successfully transferred over to a CIO, appointed a new manager, and tumed our financial prospects around. This wouldn't have been possible wlthout all of the supportfrom ourslaff and Committee. Charltable Incorporated (ganISatIOn (ao) statss The tran5fonnation to CIO statu5 provides us with a more flexlble governan framework and enhanced legal pr0Ction for trustees and commtttee member5. We hope that moving forward, thi5 will encourage more indwlduals to join and become members. The conversion process was complex and time-con5umin& requiring carefvl attention to legal requirements, asset transfers, and re8ulatory compliance. l am pleased to rEport that the transition wa5 completed smoothly, with minimal disruptn to our day-to-day operdtions. Thls does mean that Ofsted are expected at any time to complete an inspection under the new framework. New Management Appolntment We are delighted lo have apF)ointed a new manager this year. Thank you to all the staff who really stepped up and ensured the chiklren all still experienced the best tlme at preschool. A speclal thank you to Alison, Julia, and Nikki. It was a lon& stressful wait. but l am sure You agree Llane was worth the walt, and we are confident that we have found the right person to lead us into our next chapter. Liane has brought her experience. knowledge, fresh perspectives, and enthusiasm to the team. She seems to have slotted Into the team well arKI we are excited to have her onboard. Flnancial Turnaround Perhaps most notably. we have 5uccessfulty turned around ourfinancial prospects. After facing challenging financial circumstances, l am proud to report that through careful plannin& prudent management, and strategic deosion-makin& we have: Stabilised our financial position Improved our cash flow management Implemented more effectNe budgeting and monitorirvd Systems Built a more sustalnable financial foundation for the future
Thls turnaround has been achieved whi15t maintainlnB the quality of our services and remaining true to our core mission and values, Whilst this is fantastic news, we must still monitor the situation carefully to remain in our strong position. None of these achievements would have been PolbIe without the dedication, hard work, and unv4avering support of many individuals. Our staff have demonstrated remarkable resilience and commitment throughout this period of signifKant change. They have embraced new ways of worklng, supported the transltlon prOSses, and continued to deliver excellent servlce5 despite the uncertainties and challenges. Their professionalism and dedication have been exemplary. Compllan¢e and Ofsted As always, I have had to liaise with Of5ted to ensure we are compliant with the admlni5tratNe slde of thing5 regarding the committee and euring all members have the relevant DBS and EY2 certificates. I will ask committee members going forward to please take note of the importance of having these and to seek to obtsin them as soon as p)ssible rfthey are outstanding. Fundraising One of the main aims of the Preschool Committee is to fundrdise, and I would like to thank you and the preschool staff for your efforts. We have done a fantastic job, mariaging to ralse £4,283.33 in the past year. In a normal year. we would look to raise £2.(K(J43,tJK). so this is amazing. We raised the bulk of the money via our Christmas raffle. the Bunnython, l(Xl Club, and the summer fete. The rest came from preschool photos. the Christma5 wreath workshop. Chylstmas party, and Valentine's raffle. These funds went towards the purchase of our wonderful new sunshade. This year we have some new events including a secorKI-hand book sale and a slp and paint evening. The money raised will be funding a new book comer in the preschool. We also received a generous donation from Wickes Maldon and are hopin8 to hear back regarding a Tesco granl. We are always looking for new ideas and already thinking ahead to our summer fete and how to make it bigger and better. Looking Ahead A5 we lookto the yearahead. we do so with renewed confidence and optimism. Our main focu5 for this year is to athiertise the preschool and raise our profile to increase the number of chlldren enrolled. You may have a150 seen lots of improvements around the preschool. We knocked down some sheds, bought some new storage units. The fence has been replaced over the half temi which has not onlv given more privacy but improved the aeSthICs. l extend my heartfelt thanks to everyone who has contributed to our success thls year. Together, we have built a strong foundation for the ftrture of our preschool. Financlal Report for the Year Ended 31 Ast 2025 Introduclion Hello all, for those who do not know me. my name ts Jemma and i am mum to Jemima who currentty attends the preschool and the Treasurerl Trnee. I have been doing this role for the last 2 years and
Ilke Amy, will be steppln8 down at the end of next August as Jemlma will be leaving for Primary School. As mentioned earlier by Amy, thi% has been a signifi(ant year for the presclK)ol. marking our transition to a new legal Structu a5 a Charitable Incorporated Organlsation ICIOI. Closing accounts were prepared for the PreVu5 unincorporated charity (Charity No, 10605261 covering the period I September 2024 to 11 February 2025. and the first accounts for the new CIO {Charity No. 1208%rf]I cover 12 February 2025 to 31 August 2025. This reportaccompanies boih setsofaccounts for Woodham Mortimer Preschool and Woodham Mortlmer Preschool CIO. Over¥lew of the Year Thls year was always golng to be a tuming point for the psChool followlng the finandal challenges of the previous year. l am delighted to report th. despite the pressures of the CIO transition and general cost increases. the preschool has achieved a strong and posttfve financial outcome. Thank5 to the hard work and commitment of ourstaff and committee, we not only maintalned 5tsble enrolment numbers but also ended the year with a healthy combined surpli. Flnandal Summary Old Charity11 September 2024- 11 February20251 Total Income= £65,487.39 Total Expenditure.. £63.881.43 Net Surplu5: El,605.96 Transfer Balance a5 at 12 February 2025: £37,075.35 CIO112 Febnjary 2025- 31 August 2025) Total Income.. £84,758.LX> Total Expenditure= £77,637.10 Net Surplus.- £7.120.90 Cash at Bank131 August 20251: £44.196.25 Petty Cash: £44.19 Total profit for the year.. £8,726.86 for the year ahead. an excellent result forthe preschool and a strong start Reserves and Finandal Position At the close of the old chartty, funds were managed carefully to support the transfer to the new CIO structure. The Trustees ensured that sufficient reserves were retsined to cover final liabillties and to secure the continued operation of the pSChool under the new charity. The pschool now hokls a healthy financial position with adequate reserves to support stability and futu growth. Princlpal Ri5k5 and Uncertainties
The Trustees continue to review key financial and operational risks, especlalty in light of rising costs and increasing staff-related expendr(ure. It remalns essential that stsff rots5 are mana8ed efficiently to eThSU that staffirE levels reflert the number of children attending each session. This will help prevent the preschool from runnlng at a loss while maintainlng our high stsndards of care and education. We must also stay mindful of government funding arrangement5, which are becomlng increasingly restrittive in terms of charging for extrns such as consumable fees. This will qUI close monitoring to manage any impact on our income. In addition, we will continue to watch developments in the National Minimum Wage for 2026, as this may influence stafflng costs and overall budgeting. Pubilc Beneflt The Trustees confirm that they have had due regard to the CharTty Commission's guidance on public benefit. The preschool continues to provide an inclusr¥e, afftirdable. and high*uality early years educath)n service to local famllies. Our commitinent to community. deveiopment, and play-ba5ed learning remains at the heart of all we do. Fundlng for Additional Needs A speaal note of thanks Eoes to Liane, who has been proactive and highfy effectNe In apping for additional funding for children who requlre extra support. These funds have been used responsibly to provide appropriate resources and to cover Staffing costs for l-to-l support, ensuring that all children cdn thrive and participate fully in preschool life. Liane's attention to detsil and commitment in this area is invaluable. and we will continue to apply for additional funding wherever possible. LooklnE Ahead While the financial re5uhs this year are very p05itNe. we must remain mindful of the rising cost5 across utilities. stsffing, and resources. To maintain our strong positlon. we will: Continue to monitor and manage staff rotas to align with child numbers. Increase ourefforts in advertising and community engagement to boost enrolment and move towards full capacity. Review funding agreements and fee structures regularly to ensure sustainability. Continue seeking extemal grants and funding OPrtunitieS to enhance resour5 and learning experlences. Independent Revlew The financial statements for the perlods ended 11 February 2025 and 31 August 2025 were independently revlewed by Dan Gardner of Bames Clark Accounants. The review conflrmed that no material matters have come to Itght to suggest that the financial records are not kept In line with accountsnt stsndards for not-lor-profit organisation5.
Recommendatlons The Trustees recommend: l. Continuing to build reserves to SUPPOrt future improvements and provide updated learnlng resources. 2. Exploring new grant and funding oprtunitIes. 3. Reviewing fee structures In 2026 to balan affordabillty with financial sustalnabi1Sty. 4. Maintaining careful financial oversight. particularty around staffin8 levels, occupancy, and rising operational costs. Motion: That the Financlal Report and accompanylng payments and recelpts account5 for the year ended 31 Au8ust 2025 be accepted as presented. Proposed by: Jemma Bennett Seconded by: Amy Horton. Mana ers Re rt Ortober 2025 I have been In this position from June 2025. Woodham Mortimer Preschool is a we11*5tablished setting that has a very low turnover of staff. I have been extremely welcomed by all staff and already feel part of the family. During the first half term I spent time obseIng and assessing improvement51 could brlng to the setting. So far improvements have been made to the outdoor garden. Outdoor learning is a big part of our currlculum so the digging area. mud garden and cosy shed have all been improved. Bamboo screening has also been fitted to prevent chlldren acSsIng thorns and berries which grow naturally along the side of the garden. We are having 6ft fence panelling fitted to the back entrance to the car park. The reason for this is to improve privacy and securtty. With the buslness behind us now in operntion we have found a lot of troffic back and ft)rth can appear unsafe on a daily basis. also vehicles are throwing up stones and dust, the new fencing will prevent this. especially good as during exceplionally wet periods the chlldren play on the car park surface. The fencing will also add security to the perimeter, hence improving safeguarding for the children. We have had a security camerd fitted to the main entran front door, again to improve security. Also in our garden as well as the large sail fitted we have been able to purchase 2 large pop up azebos, thi5 means our overdll shading ability is approximately 75 percent, making our garden safe all year round. Trainln All staff are level 3 first aid trained. All staff have received in house level 2 safeguarding training from me. l also deltvered a brief Introduction to managing behaviour. I have reached out to all staff in our rt staff meeting to offer more in depth training In myexperienced area5. These a.
More in depth behavlour trnining - Speech, language & communication - TPP and early years mental health awareness and undersknding - One planning and supporting SEND chiklren If I have enough irrterest l am happy to delNertrainlng on the above topics. We have one memberofstaff Current undertaking a 5enco qualification. Comlng up soon is tralning on observation, assessment and plannlng. Staff All staff are due thelr supervisions in December. however I have done staff wellbeing check- in5 as I feel the gap between supervisions can feel too long. All staff reFK>rt to be happy at the rnoment. Events We had a successful summer fete and looking to improve next year to make it a Ilttle grander. Reverend Julie is still Involved in our community, she has recently been in for hatvest time and we vlill be celebrating Christmas together. Overv Our new children have settled In very well. l am looking forward to the year ahead. I plan to make more changes over time Inside the setting, this wlll include sourcing funding to create a sensoryarea. Enhanclng the main hallway lo be a more purposeful play area. l am working to improve the setting to be more communi(Jtion friendly for children. Also working tovrdrds rdising behavK)ur expectations with the use of vlsuals and use of language from staff. Little changes have already been made. nothing exhaustive, staff are adapting well to the changes. C Chan es to the EYFS 2025 and the w Otsted ins ects setb I have recently undertaken online training with the Early Years AllIan to learn all about the way we will be inspected from now on. I have shared the leant documents with all staff and we as a team will be working together to achleve best outcomes lor our setting. New Vislon Statement I believe places of earty edu(ation Should have a vision statement to promote what we want our children to achieve by the end of theirjourney in ear yeats.
I shall now nominate the volunteers for the compulsory trustee roles and then ask for one of you to second them into the posltion. The motion will then be carried and the person duly elected for the next year. Trustee Amy Horton Nominated by Jemma Bennett Seconded by Laura Edwards Tiustee Jemrna Bennett Nominated by Amy Horton Seconded by Laura Edwards TNstee Laura Edwards Nomlnated by Amy Horton Seconded by Jemma Bennett The followtng narned Individuals wlll become TTrees once all DBSchecks and EY2 fom have b¢en cornpleted and come back Untll then they wlll remain wIthO Trustee iesponslbilities and votlng rfEhts. Trustee Lisa Ford Nomlnated by Amy Horton Second by Jemma Bennett Trustee Joanne Lampard Nominated Amy Horton Second by Jemma Bennett Date of next AGM: TBC Date of next commlttee meetinr. TBC Meeting c105ed at.. Please note that no other business may be introduced. Items forthe commlttee's consideration at its next meeting may be referred to the Secretary.
WOODHAM MORTIMER PRESCHOOL REGISTERED CHARftYNUMBER 1208900 RECEIPTS AND PAYMENT5 FOR ThE PERIOD FROM 24JUNE2024ts 31 AUGUST2 Notes Perlod to 31August2V25 Income Fundlng Fees Products Fundralsing & Donatlons Deposit Interest £75.331.40 £6,872.20 £149.00 £2,268.32 £120.02 £17.06 Totsl Income £84,758.(KJ Less OperatlngExpenses 100 Clubwlnners AceounllnE, Bookeeping & Payroll Art & Craft Con8umabLes Bank chaiges Furnlture & Equlpment Fvndralsing& Expenses Health. Hyglene & Cieanlng Insurance. ICO & Olsted Legal Fees Mlsc Phone & Brt)adband Postage, Prlnting & siatlonary Recrultment Rent & Rates RepalFS & Maintenance Snacks & Food Staff & Chlldwelfare Subscrlptlons Toys, Books & Resources Trallling & DBS Utbuties un01 Wages & Penslons Webslle & AdveTdslng 4300.00 1,055.21 -£86.58 .£20.63 -£2,81410 .£108.38 4427.72 4915.79 1.080.00 .£40.00 -E338.51 -E316.52 -É358.28 12,755.22 -£569.78 -£470.97 £0.00 -£304.43 41,189.83 309,37 EO.00 -È116.71 -£54,059.07 EO.00 Tolaloperafjng Expenses -£77,637.10 SurpluslDellc £7,120.90 Cash balances blf 37,075.35 Balances clt
WOODHAM MORTIMER PRESCHOOL REGISTERED CHARITYNUMBER STATEMENT OF ASSEfsAND LIABILITIES FORAT31AUGUST21f25 Notes 31Auwst 2025 RESERVES BaLance blf Excess Incomeover expendlture £37.075.35 £7,120.90 £44,196.25 CASH FUNDS CuirentAc¢ount Pettycash £44.152.08 £44.19 £d4,196.25 LIABILIIIES Indepenéent Revlew PAYEINI Penslons £780.00 -£114.20 £114.21 £780.01 FUNI)S OFTHE CHARrrY Restrfcted ft4nds Unrestylcled lunds £o.(KJ £44,196.25 £44,ts6.25 6.11.aoas 6.1 i.aoas
WOODHAM MORTIMERPRESCHOOL REGISTERED CHARITY NUMBER NOTES TO THEAccouKrs ACCOUNTING POLICIES Basls of Accountlng The flnancial stalements have been prepared on the receipts and payments basls. Income All Income Is included atthe tlme of recelpt Expenses All expendf(ure Is accounted for atthe tlme of paymem EQUIPMENT All equipment purchased tythe charity is included underthese headings a5 an expense. No item5 have been capltalise(i BALANCE BROUGHT FORWARD Balance broUghtfOard ftomtransfer of old charity {no.ICE05261 to CIO Ino. 1208900} INDEPENDE1REVIEw £780.00 due for Independent Examinatlon costs forthe 202¢2025tinanclalyear.
WoodhHm Mortlmer PrtrscA IrKome and Actount PerbLd iSeptÈmbÈr20Z4tocb)wrè l fe1ry2025 WO)DIL4M M(MITIMER PRESCHOOLaOSING AccoiJpn5 ¢HMITY HUMBEf¢: 1060526 REiFf$AND PAYMENfs FOR THE YEAR I SEPTEMBER 2024TO 11 FEHRUAif12025 ICLOSIN6 DATE PRIOR TOTRANSFER TO CIO CHARITY NUP*BER In¢ome ECC Fundlng SYP Grant SEN Stsppkment Fee5 Fees- Deposlts Snack FundraWn8 Unlform Interest Mlsc Dona0 £56A35 £9WJ.70 £4,914.76 f50&54 £2314.34 £1 E65,487.39 Fxpendtture Wages, PAYE, NI. EYP & NIC Equlpment Sundrysupplles Snack Rent& Heatlng Tralnln8 St4tlonarylAdmln Insurance RefvrblshmentC95ts unlfarm Mlscelkneous Le681 fees Accountsntsfees RecrultmentfEes Sub5cdptlon fees 477&92 4143A2 4377.62 -nOi.62 410S57.t 4363.&9 46 -£62 -£420.tK) .£f.( -f22.72 -EI,101.24 4969.52 -£75.IX) CleaDlng l.k¥ 463081.43 G 11.iois .11.aoif Totri Inw)e less Expendhure £1,&.96 Balance as at 15tSeptember Excessof Intome ovÈr ExpÈndlttfre 15£me as E421 Balan8$011 Febryary (Bank £35A69.39 £1,5.96 a7,tr1535 Bank l February (Bank UalaKcel SavlngsAccount Ctrop (bank BalarKel San Ac¢ount5cothsh WTrJow5 (Bank Balare) Petty Cash Trade debtors ),COJ.91 q867S9 £4.1.8 £45A2 £3775.35 UnreprE5Ented thÈquos ActtuaLs lub l(K)I £oL4J £om £0 Tran5fer8alan¢ea$ at IIFeLwry 2025
Woodham Mortimer Preschool Brookhead Farm Maldon Road Woodham Mortlmer Maldon Essex CM9 6GP Trustees rniatlon5 The Committee confirm the followln¥.- l. The appolntment of Barnes Clark Accountsnts Limited as examlners to carry out the Independent Revlew for the period eEKled 31 Au8USt 2025. 2. The Charltys turnover and at Wdlue5 are below the threshold at which an Audit ts requlred and that there are no other reasons that makes an Audit necessary. 3. The Charity prepares Its Accounts on a recelpt and payment basis and rt Is rt requlred to prepare Accounts on an accruals basi5 for any other reason. 4. The Internal Finandal controls are revlewed by the Trustees regularly to mlnimlse the risk of fraud and errors. 5. The Charity neither received, rjor hol(ts. any Restrirted or Endowed Fund5. 6. The Chairty has sufficient funds available to meet its liablllties for a period of at least 12 months from today and there are no liabilities which risk the ChariW5 golng-concern bas15. 7. The Petty cash balance held at 31 August 2025 vffis £44.19. Signed: . kFo(tg Date: 6.11. Amy Horton (Chairperson} Slgned: Date.. 6.11.aoir Jemma Bennett (Trea5urer}
Independent examiner's report to the trustees of Woodham Mortimer Preschool Charitsble Incorporated Organisatlon {"the Clo"} I report to the charity trustees on my examination of the accounts of the CIO for the period from 24 June 2024 to 31 August 2025. Responsibilities and basis of report As the charity trustees of the CIO you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 20111'the Act'l- I report in respect of my examination of the CIO'S accounts carried out under section 145 of the Act and in carrying out my examination I have followed all the appllcable Directions given by the Charity Commission under section 14515llbl of the Act. Independent examiner's ststement I have completed my examination. I confi'rm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect.. l. Accounttng records were not kept in respect of the Trust as required by settion 130 of the Act,. or 2. The accounts do not accord with those retord5. I have no concerns and have come across no other matters in connecdon with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Daniel Gardner FCCA Barnes Clark Accountants Ltd, Vlctoria House, 88 The Causeway, Maldon CM9 4LL Date: 6 November 2025