## **Trustees’ Annual Report** Chairity Name: Zacs Fund Charity Registration Number: 1208888 For the year ended: 01 April 2025 Registered Office: 7 Barley Close, Wallingford, Oxon, OX10 9BX ## **Introduction** CIO - FOUNDATION Registered 28 Jun 2024 Zacs Fund is a registered charity established to provide compassionate, practical resources, meals and gifts to parents that have lost a child. The charities mission is to offer small but meaningful acts of consolation during those initial weeks and months. The trustees present their annual report together with the financial statements for the year ended 01 April 2025. ## **Objectives and Activities** - Charitable objects as per our governing document: The object of the CIO is: for the public benefit, to relieve the suffering and emotional distress amongst parents and families resident in Oxfordshire and surrounding area who have experienced the loss of a child, in particular but not exclusively by: (I) Supporting newly bereaved parents by the provision of support, gifts, food hampers (II) Providing practical advice and information (III) Providing funding towards mental health support. ## **Timeline of Family Support (Zacs Fund)** |**Timeframe**|**Support Provided**| |---|---| |**Within 48 hours**|Referrals responded to promptly| |**Within 1 week**|Small hamper delivered with cupboard essentials and treats (tea
bags, cofee, hot chocolate, biscuits)| |**2 weeks later**|Two weeks’ worth of COOK frozen meals provided| |**1–2 months**|List of services available for signposting shared| |**Month 3**|Ofer of funding towards mental health support (families source a
private therapist; sessions subsidised up to £500)| |**6-month**
**anniversary**|Flowers sent with a personalised card| |**1-year**
**anniversary**|Unique box of keepsakes gifted| The timeline of support illustrates Zacs Fund’s commitment to supporting bereaved parents throughout the first year after the loss of a child. Each stage is designed to provide small but meaningful acts of consolation at carefully considered intervals. These touchpoints and thoughtful gestures on significant anniversaries ensure that families feel remembered, supported, and cared for throughout the year, reflecting Zacs Fund’s mission to bring comfort and compassion in moments of profound grief. ## **Achievements and Performance** During the year under review, Zacs Fund focused on establishing the foundations necessary to operate as a fully registered charity. This involved significant background work to ensure appropriate governance, compliance, and systems were in place before services could be delivered. A key priority was building strong partnerships with local children’s hospices, recognising that these settings are often the first point of contact for families experiencing the loss of a child. Through these efforts, Zacs Fund was able to create trusted referral pathways and prepare to deliver meaningful support. On 14 April 2025, Zacs Fund officially went live and began accepting family referrals. This milestone marked the transition from set-up to active service delivery. As a result, there was no charitable expenditure recorded in the first financial year, with resources instead directed towards preparation and partnership development. ## **Financial Review** - Legacy Funds: £ 56,427.00 (shown on accounts as reserves) - Income: £2,402.00 (donations and fundraising events). - Expenditure: £437.00 The charity remains financially stable, with sufficient reserves to continue its work. ## **Reserves Policy Statement** Zacs Fund is committed to maintaining a prudent level of reserves to ensure the charity can continue to deliver its mission of supporting bereaved parents with compassion and practical resources. As this was our first year of operation, charitable expenditure was limited while the charity established its governance, partnerships, and referral pathways. At year end, Zacs Fund held **legacy donations of £56,427** carried forward. The trustees have considered the ongoing financial needs of the charity and forecast that annual overheads will be approximately **£10,000** once fully operational. In line with good practice, the trustees aim to maintain reserves equivalent to at least **12 months of core overheads** to safeguard the charity against unforeseen circumstances and ensure continuity of support. Accordingly, the trustees have designated **£10,000** as a minimum reserves target, with the balance of funds available to be applied directly to charitable activities. The trustees will review the reserves policy annually to ensure it remains appropriate as the charity grows and develops. ## **Structure, Governance and Management** - Zacs Fund is governed by its constitution and managed by a board of trustees. - Trustees meet quarterly to review progress, plan and discuss future fundraising initiatives, and oversee compliance. - The charity has no paid staff; all activities are delivered by volunteers and trustees. ## **Plans for the Future** In the coming year, Zacs Fund aims to deepen its reach and strengthen its presence within the community. Our focus will be on expanding partnerships, enhancing fundraising, and building recognition as a trusted source of support for bereaved parents. - Keep working closely with hospices and other settings that families come into contact with. - Partner with two additional hospices to widen the number of families we can reach and assist. - Strengthen fundraising efforts through a full calendar of community events and online campaigns, including collaboration with a local branch of a national supermarket by enrolling in their _Community Matters_ scheme. - Further raise awareness of Zacs Fund, so it becomes a recognised trusted charity, front of mind when people think if grief support for parents. ## **Trustees** The trustees who served during the year were: - Rachel Bayley (Chair) - Simon Bayley (Trustee) - Zoe Leader (Trustee) - Zoe Waldron (Trustee) - Adam Walters (Trustee) ## **Declaration** The trustees declare that they have approved this report. Signed on behalf of the trustees: Rachel Bayley Chair of Trustees Date: 27 January 2026 Charity registration number: 1208888 **ZACS FUND TRUSTEES' REPORT AND UNAUDITED FINANCIAL STATEMENTS FOR THE PERIOD 28 JUNE 2024 TO 1 APRIL 2025** Richard Riley & Associates Ltd Unit 22, Hampden House Monument Business Park Chalgrove Oxfordshire OX44 7RW **Zacs Fund Contents** ||**Page**| |---|---| |Trustees' Report|1—2| |Accountant's Report|3| |Statement of Financial Activities|4| |Statement of Financial Position|5| |Notes to the Financial Statements|6—7| |The following pages do not form part of the statutory accounts:|| |Detailed Statement of Financial Activities|8| **Zacs Fund Trustees' Report For the Period 28 June 2024 to 1 April 2025** The trustees present their report and the financial statements for the period ended 1 April 2025. ## **Objectives and Activities** ## **Aims and Objectives** The charites amins is to support parents and families who have experience the loss of a child ## **Public Benefit** The charity supports recenetly bereaved parents who have experenced the loss of a child, in particular, but not exclusively by: i) Supporting newly bereaved parents by the provision of support, gifts and food hampers ii) Providing funding towards mental health support. The trustees confirm that they have complied with the requirements of Section 17 of the Charities Act 2011 to have due regard to the Charity Commission’s guidance on public benefit. ## **Reference and Administrative Details** ## **Trustees** Mr Simon Bayley Mrs Rachel Bayley - Chair Ms Zoe Leader Ms Zoe Waldron Mr Adam Walters ## **Charity Number** 1208888 ## **Accountants** Richard Riley & Associates Ltd Unit 22, Hampden House Monument Business Park Chalgrove Oxfordshire OX44 7RW Page 1 ## **Zacs Fund Trustees' Report (continued) For the Period 28 June 2024 to 1 April 2025** The trustees' report was approved by the board of trustees and signed on its behalf by: Mrs Rachel Bayley Trustee Date Page 2 **Zacs Fund Accountant's Report For the Period 28 June 2024 to 1 April 2025** ## **Accountant's report to the board of trustees on the preparation of the unaudited statutory accounts of Zacs Fund for the period 28 June 2024 to 1 April 2025.** In order to assist you to fulfil your duties under the Charities Act 2011, we have prepared for your approval the financial statements of Zacs Fund for the period 28 June 2024 to 1 April 2025 which comprise the Statement of Financial Activities (including Income and Expenditure Account), Statement of Financial Position and the related notes from the charity’s accounting records and from information and explanations which you have provided us with. This report is made solely to the board of trustees of the charity, as a body, in accordance with our letter of engagement dated . Our work has been undertaken solely to prepare for your approval the financial statements of Zacs Fund, and state those matters that we have agreed to state to the board of trustees of the charity, as a body, in this report. To the fullest extent permitted by law, we do not accept or assume responsibility to anyone other than Zacs Fund and its board of trustees, as a body, for our work or for this report. It is your duty to ensure that Zacs Fund has kept sufficient accounting records and to prepare statutory financial statements that give a true and fair view of the assets, liabilities, financial position and surplus or deficit of the charity. You consider that Zacs Fund is exempt from the requirement to have a statutory audit or an independent examination for the period 28 June 2024 to 1 April 2025. We have not been instructed to carry out an audit of the financial statements. For this reason, we have not verified the accuracy or completeness of the accounting records or information and explanations you have given to us and we do not, therefore, express any opinion on the financial statements. Richard Riley 27th January 2026 Richard Riley & Associates Ltd Unit 22, Hampden House Monument Business Park Chalgrove Oxfordshire OX44 7RW Page 3 ## **Zacs Fund Statement of Financial Activities For the Period 28 June 2024 to 1 April 2025** |**Notes**
**INCOME AND ENDOWMENTS FROM:**
Donations and legacies
**3**
**EXPENDITURE ON:**
Raising funds
**4**
Charitable activities:
**4**
**NET INCOME**
Transfers between funds
**8**
**NET MOVEMENT IN FUNDS**
**RECONCILIATION OF FUNDS:**
Total funds brought forward
**TOTAL FUNDS CARRIED FORWARD**
**8**|**1 April 2025**
**Unrestricted**
**funds**
**£**
2,402| |---|---| ||(437)| ||1,965
54,462| ||56,427
-| ||56,427| The notes on pages 6 to 7 form part of these financial statements. Page 4 **Zacs Fund Statement of Financial Position As At 1 April 2025** |**Notes**
**CURRENT ASSETS**
Cash at bank and in hand
**NET CURRENT ASSETS (LIABILITIES)**
**TOTAL ASSETS LESS CURRENT LIABILITIES**
**NET ASSETS**
**FUNDS OF THE CHARITY**
Unrestricted Funds
**TOTAL FUNDS**
**8**
On behalf of the board
Mrs Rachel Bayley
Trustee
Date|**1 April 2025**
**Unrestricted**
**funds**
**£**
56,427| |---|---| ||56,427
56,427| ||56,427| ||56,427| ||56,427| ||56,427| ||| The notes on pages 6 to 7 form part of these financial statements. Page 5 ## **Zacs Fund Notes to the Financial Statements For the Period 28 June 2024 to 1 April 2025** ## 1. **General Information** Zacs Fund is a charitable incorporated organisation registered with the Charity Commission, registered charity number 1208888. The principal address is . ## 2. **Accounting Policies** ## 2.1. **Basis of Preparation of Financial Statements** The financial statements have been prepared in accordance with the Charities SORP (FRS 102) "Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)", Financial Reporting Standard 102 "The Financial Reporting Standard applicable in the UK and Republic of Ireland" and the Charities Act 2011. The charity is a Public Benefit Entity as defined by FRS 102. ## 2.2. **Incoming Resources** Income is recogised when it is probable that the income will be received. In general income is from donations and will be recongised as per the date of the donations. Any relevant gift aid will be recongised in the same peroid as to the donation it relates to. ## 2.3. **Resources Expended** All expenditure is recongised as soon as there is a legal or constrictive obligation committing the charity to the expenditure. Costs are allocated directly to charitable activities, fundraising or governance. Support costs are apportioned on an accural basis ## 2.4. **Cash and Cash Equivalents** Cash and cash equivalents are basic financial assets and include cash in hand and deposits held at call with banks, other short-term highly liquid investments that mature in no more than three months from the date of acquisition and are readily convertible to a known amount of cash with insignificant risk of change in value, and bank overdrafts. ## 3. **Income from Donations and Legacies** |Donations and gifts
4.
**Analysis of Expenditure**
Raising funds
5.
**Support Costs**
General administration|**Activities**
**undertaken**
**directly**
**£**
238|**Support costs**
(see note 5)
**£**
199|**1 April 2025**
**Unrestricted**
**funds**
**£**
2,402| |---|---|---|---| ||||**1 April 2025**
**Total**
**£**
437| ||||**1 April 2025**
**Raising funds**
**£**
199| ## 6. **Independent Examiner's Remuneration** The Independent Examiner has waived their fees for this charity 7. **Average Number of Employees** Average number of employees during the period was: NIL Page 6 ## **Zacs Fund Notes to the Financial Statements (continued) For the Period 28 June 2024 to 1 April 2025** 8. **Movement in Funds** |.
**Movement in Funds**|||||| |---|---|---|---|---|---| |**Unrestricted funds**
General:
General unrestricted fund
**Total funds**|**As at 28 June**
**2024**
**£**
-|**Income**
**£**
2,402|**Expenditure**
**£**
(437)|**Transfers**
**£**
54,462|**As at 1 April**
**2025**
**£**
56,427| ||-|2,402|(437)|54,462|56,427| ## 9. **Transactions with Trustees** During the period the expenses reimbursed to the trustees or paid directly to third parties were as follows: **1 April 2025 £** ## 10. **Related Party Disclosures** Page 7 ## **Zacs Fund Detailed Statement of Financial Activities For the Period 28 June 2024 to 1 April 2025** |**INCOME AND ENDOWMENTS FROM:**
**Donations and legacies**
Donations from individuals
**EXPENDITURE ON:**
**Raising funds**
Purchases
Printing, postage and stationery
Sundry expenses
**NET INCOME**|**1 April 2025**
**Total**
**funds**
**£**
2,402| |---|---| ||2,402| ||2,402
(238)
(200)
1| ||(437)| ||(437)| ||1,965| Page 8