## **THE ARTS SOCIETY MEDWAY**
## **TRUSTEES REPORT AND FINANCIAL STATEMENT**
## **FOR THE YEAR ENDED 31[ST] DECEMBER 2024**
|Registered charity number 1208760||
|---|---|
|Report of the Trustees||
|Administrative details|2|
|Governance|2|
|Objectives and activities|3|
|Achievements and performance|3|
|Financial review|3|
|Structure, governance and management|4|
|Declarations|5|
|Financial report (Accounts for the year ended 31st December 2024)||
|Receipts and payments account|6|
|Statement of assets and liabilities|7|
Registered Charity No. 1208760
The Arts Society Medway Trust Annual Report 2025
1
## **Report of the Trustees**
The Trustees present their report with the financial statements of the charity for the year ended 31st December 2024. The Trustees confirm that the annual report and financial statements comply with the current statutory requirements, the requirements of the trust’s governing document and in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (SORP FRS 102).
## **Administrative details**
Registered Charity Number: 1208760 Registered Office: The Arts Society Medway 42 Academy Drive Gillingham Kent ME7 3EJ Trustees: Barbara Christine Fisher Vivien Chapman Margaret June Sainsbury Annette Elizabeth Cooper Staff: No staff are employed by the Trust Independent Examiner: No independent examiner is named here.
## **Governance**
The Trust is a Charitable Incorporated Organisation (Foundation model), registered charity number 1208760.
The Charity’s constitution is the primary governing document of the Charity.
The Arts Society Medway was registered with the Charity Commission on 20[th] June 2024.
## **Purpose**
The purpose of the trust is to ensure the responsible management of a society that for public benefit promote and advance aesthetic education, the cultivation, appreciation and study of the decorative and fine arts, aiding the preservation of the national artistic heritage and supporting arts education for young people.
## **Background**
The Arts Society Medway was begun in the early 2000s as The Medway NADFAS. During the past 25 years it has provided lectures and study days that connects people with the arts and with each other. In addition, it gives grants and support to young people to encourage their interest in the arts.
The Trust is managed by a Board of Trustees, all of whom are (but do not have to be) members of The Arts Society Medway.
Registered Charity No. 1208760
The Arts Society Medway Trust Annual Report 2025
2
## **Objectives and activities**
## **Charitable objectives**
The object of the charity as set out in its governing document is:
To further such charitable purposes (charitable under English law) as the Trustees see fit from time to time.
## **Activities**
The trust exists to manage the society and occasionally provide modest grants for projects which fit within the areas of work listed in the guidelines.
The Trust has an obligation to:
- manage the society in a responsible way to ensure delivery for the community benefit;
- discharge the duty to gain maximum benefit for the society.
## **Public benefit**
The Charity’s Trustees have complied with their duties under the Charities Act 2011 to have due regard to public benefit guidance published by the Charity Commission. The Arts Society Medway Trust’s particular public benefit activities are included under Achievements and Performance, illustrating the commitment of the Charity to supporting charitable causes locally.
## **Policy on grant making**
It is the societies intention to provide grants to support art causes in our local area.
## **Achievements and performance**
## **Activities to 31st December 2024**
We have provided since June 2024 five monthly lectures, one evening event and two visits to national art institutions.
.
## **Financial review**
## **Principal funding source**
Our funding source is members subscriptions.
## **Total funds**
At the end of this period our total funds were £4658.34.
All funds are unrestricted except Young Arts.
## **Reserves policy**
The Trust employs no staff and is operated entirely by the Trustees, who are volunteers. Our running costs are composed mainly of lectures fees, travel expenses, room hire and subscriptions to The Arts Society. We intend to meet the Charity Commission guideline of reserves of 3 – 6 months on running costs.
Registered Charity No. 1208760
The Arts Society Medway Trust Annual Report 2025
3
## **Risks**
The Trustees have a duty to identify and review the risks to which the Charity is exposed and to ensure appropriate controls are in place to provide reasonable assurance against fraud and error. Monthly Trustee meetings are held to review progress towards achieving the Charity’s objectives and to promote strategic direction within the Trust.
## **Plans for the future**
During our first six months we have not awarded any grants, it is our intention to improve on this in the coming years. We intend to continue to provide lectures and outings to our members that provide them with access to the benefit of aesthetic education and the appreciation and study of the decorative and fine arts.
## **Structure, governance and management**
## **Board of Trustees**
The Arts Society Medway Trust is a Charitable Incorporated Organisation (Foundation model), registered charity number 1208760, set up in 2024. The founding Board of Trustees was Vivien Chapman (Chair), Barbara Fisher (Treasurer), Liz Duckworth, Margaret Sainsbury and Annette Cooper, skilled and committed volunteers with strong backgrounds in finance, fundraising and the VCSE (Voluntary Community and Social Enterprise) sector. Liz Duckworth sadly died in February 2025.
The Board is responsible for the strategic direction of the organisation and meets regularly to ensure that the Trust is on track to meet its objectives. The Board convened the Annual General Meeting in November 2024.
The Trustees have complied with the duties described under the Charities Act 2011, and with proper regard to the guidance published by the Charity Commission.
Each year we will submit the annual report of the Trustees and accounts to the Charity Commission for the financial year ending 31[st] December.
Registered Charity No. 1208760
The Arts Society Medway Trust Annual Report 2025
4
## **Thank you**
I would like to thank my fellow Trustees for their ongoing conscientious work for the Trust this year, and an especial thank you to Liz Duckworth for her untiring work until her untimely death. We look forward to continuing to make a real difference to people’s lives locally over the coming years.
Barbara Fisher Treasurer 03/08/2025
## **Declarations**
**The Trustees declare that they have approved the Trustees’ report above.**
## **Signed on behalf of the charity’s Trustees**
|**Signature(s)**
**Full name(s)**
**Position**
**Date**||V Chapman|
|---|---|---|
||||
||Barbara Fisher|Vivien Chapman|
||||
||Treasurer|Chair|
||||
||12/08/25|12/08/25|
Registered Charity No. 1208760
The Arts Society Medway Trust Annual Report 2025
5
## **Financial report**
## **The Arts Society Medway Trust**
## **Registered charity no. 1208760**
cc16a
## **Receipts and payments accounts**
**For the period from 1st January 2024 to 31st December 2024**
## **Section A Receipts and payments**
|**A1 Receipts**|**Unrestrict**
**ed funds**
7,155
1,614
1,141
5,429
20
**15,358**
-
**-**
**15,358**
60
2,032
1,600
4,271
977
1,520
1,020
5,255
130
**16,865**
**-**
**-**
**16,865**
**(1,507)**
**-**
**6,166**
**4,659**|**to the nearest £**
**Restricte**
**d funds**
**Endow-**
**ment**
**funds**
**-**
**-**
**-**
**-**
-
-
**-**
**-**
**-**
**-**
-
-
-
-
-
-
-
-
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**Total**
**funds**
**7,155**
**1,614**
**1,141**
**5,429**
**20**
**15,358**
-
**-**
**15,358**
60
2,032
1,600
4,271
977
1,520
1,020
5,255
130
**16,865**
**-**
**-**
**16,865**
**(1,507)**
**-**
**6,166**
**4,659**|**Last year**|
|---|---|---|---|---|
|Membership|7,155||||
|Upchurch|1,614||||
|Visits|1,141||||
|Special Occasion|5,429||||
|Bank Interest|20||||
|**_Sub total_**_(Gross income for AR)_
**A2 Asset and investment sales**|**15,358**||||
||||||
||-|||-|
|**_Sub total_**
**_Total receipts_**|**-**|||**-**|
||**15,358**||||
|**A3 Payments**|||||
|Bank charges|60||||
|Membership|2,032||||
|Hall Hire|1,600||||
|Lecturers Fees|4,271||||
|Administration|977||||
|Upchurch|1,520||||
|Visits|1,020||||
||||||
|Special Occasion|5,255||||
|Depreciation|130||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
|**_Sub total_**|**16,865**||||
|**A4 Asset and investment purchases**|||||
||**-**|**-**|**-**|**-**|
|**_Sub total_**
**_Total payments_**
**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**|**-**|**-**|**-**|**-**|
||**16,865**|**-**|**16,865**||
||**(1,507)**|**-**|**(1,507)**||
||**-**|**-**|**-**|**-**|
||**6,166**|**-**|**6,166**|**-**|
||**4,659**|**-**|**4,659**||
Registered Charity No. 1208760
The Arts Society Medway Trust Annual Report 2025
6
## **Section B Statement of assets and liabilities at the end of the period**
|**B1 Cash funds**
**B2 Other monetary**
**assets**
**B3 Investment**
**assets**
**B4 Assets retained**
**for the charity’s own**
**use**
**B5 Liabilities**|Bank
account
**_Total cash_**
**_funds_**
Fixed Asset
YoungArts
Subscriptions
Catering|**Unrestricted funds**
**to nearest £**
10,047
**-**
**10,047**
**Unrestricted funds**
**to nearest £**
**132**
**-**
**Fund to which asset**
**belongs**
**Fund to which asset**
**belongs**
**Fund to which**
**liability relates**|**Restricted funds**
**to nearest £**
**-**
**-**
**-**
**Restricted funds**
**to nearest £**
**-**
**212**
**Cost (optional)**
**-**
**Cost (optional)**
**-**
**-**
**Amount due**
**(optional)**
**5,472**
**48**|**Endowment funds**
**to nearest £**|
|---|---|---|---|---|
|||||**-**|
|||||**-**|
|||||**-**|
|||||**Endowment funds**
**to nearest £**|
|||||**-**|
|||||**-**|
|||||**Current value (optional)**|
||||||
|||||**-**|
|||||**Current value (optional)**|
|||||**-**|
|||||**-**|
|||||**When due (optional)**|
||Subscriptions||**5,472**||
||Catering||**48**||
Signed by one or two Trustees on behalf of all the Trustees
V Chapman
## Signature
Print Name Date of approval Barbara Fisher 12/08/2025 Vivien Chapman 12/08/25
**Signature:** V Chapman (Aug 6, 2025 09:32:00 GMT+1)V Chapman **Email:** vivchapman1@gmail.com
Registered Charity No. 1208760
The Arts Society Medway Trust Annual Report 2025
7
## TASM Trustees Annual Report 2025
## Final Audit Report
2025-08-06
Created: 2025-08-05 By: Barbara Fisher (bcfisher.bf@gmail.com) Status: Signed Transaction ID: CBJCHBCAABAAXEbnBJpM5WgbNGiPmknWrwWteC_T9VNa
## "TASM Trustees Annual Report 2025" History
Document created by Barbara Fisher (bcfisher.bf@gmail.com)
2025-08-05 - 2:43:34 PM GMT
Document emailed to vivchapman1@gmail.com for signature
2025-08-05 - 2:44:33 PM GMT
Email viewed by vivchapman1@gmail.com
2025-08-05 - 2:57:09 PM GMT
Signer vivchapman1@gmail.com entered name at signing as V Chapman 2025-08-06 - 8:31:58 AM GMT
## Document e-signed by V Chapman (vivchapman1@gmail.com)
Signature Date: 2025-08-06 - 8:32:00 AM GMT - Time Source: server
Agreement completed.
2025-08-06 - 8:32:00 AM GMT