## **Trustees' Annual Report for the period**
Period start date Period end date 1 APR 2024 31 MAR 2025
**From**
**To**
Section A Reference and administration details
**Charity name** Eaton Constantine Village Hall
**Other names charity is known by Registered charity number (if any)** 1208505
**Charity's principal address** Eaton Constantine Village Hall
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Eaton Constantine
Shrewsbury
Postcode SY5 6RF
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## **Names of the charity trustees who manage the charity**
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Dates acted if not for whole Name of person (or body) entitled
Trustee name Office (if any)
year to appoint trustee (if any)
1 Geoffrey Dawes Treasurer
2 Sheila Woodfield Secretary
3 Christine Tough
4 Wayne Vernon
5 David Whale
6
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## **Names of the trustees for the charity, if any, (for example, any custodian trustees)**
**Name Dates acted if not for whole year**
## **Names and addresses of advisers (Optional information)**
**Type of adviser Name Address**
## **Name of chief executive or names of senior staff members (Optional information)**
## **Section B Structure, governance and management**
## **Description of the charity’s trusts**
Type of governing document[Constitution ]
March **2012**
**TAR**
1
(eg. trust deed, constitution)
How the charity is constituted
CIO
(eg. trust, association, company)
Trustee selection methods
Elected by AGM, Co-opted
- (eg. appointed by, elected by)
## **Additional governance issues (Optional information)**
You **may choose** to include additional information, where relevant, about:
Charity is member of Community Resource Shropshire
- policies and procedures adopted for the induction and training of trustees;
- the charity’s organisational structure and any wider network with which the charity works;
- relationship with any related parties;
- trustees’ consideration of major risks and the system and procedures to manage them.
## **Section C Objectives and activities**
**to establish and run a village hall and to promote for the benefit of the inhabitants of the Parish of Leighton and Eaton Constantine the provision of facilities for recreation or other leisure time occupation Summary of the objects of the of individuals who have need of such facilities by reason of their charity set out in its age, infirmity or disablement, financial hardship or social and governing document economic circumstances or for the public at large in the interests of social welfare and with the object of improving the conditions of life of the said inhabitants**
March **2012**
**TAR**
2
**Monthly coffee mornings St George’s Day lunch D Day event AGM Summer vintage tea Live music event Christmas event Village Halls Week History exhibition Quiz team and quiz hosting Hall hire by Parish Council, WI, church, local individuals Hosting and maintenance of defibrillator**
**Summary of the main activities undertaken for the trustees have had regard to the guidance issued by the Charity public benefit in relation to Commission on public benefit these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)**
**Additional details of objectives and activities (Optional information)**
Contribution by volunteers includes hall decoration, general assistance setting up, serving, washing up, clearing up at events, cleaning, internal maintenance work, external maintenance work, weeding, looking after refuse bin, communications
You **may choose** to include further statements, where relevant, about:
- policy on grantmaking;
- policy programme related investment;
- contribution made by volunteers.
March **2012**
**TAR**
3
Section D Achievements and performance
Creation of CIO **Summary of the main** Addition of 2 trustees **achievements of the charity** Introduction of online banking **during the year** Joining Arts Alive (rural touring arts charity) Support for ACRE Village Halls Week Running a number of successful free events to encourage community engagement Running a number of self-funding events Running a number of fund raising events Continuation of well attended community coffee mornings Continuation of successful participation in Shropshire Village Halls Quiz League Repeat of popular vintage tea Introduction of St George’s Day lunch Two music events (D Day singalong and Jazz Band) Running very popular Local History Exhibition for Village Halls week Communications via regular article in bi-monthly local parish magazine, Website, facebook, notice boards, fliers Continued hire by regular organisations Parish Council and WI Hire for wakes and other life events making use of link with local church Engagement with Ethical Property Foundation seeking advice on lease management and renewal. A grant was given by local property developer to support the defibrillator.This looks good on the balance sheet but may prove insufficient if the defibrillator needs replacing. Hall hire was down somewhat. No progress on lease renewal (due to expire March 2029)
March **2012**
**TAR**
4
## **Section E Financial review**
Reserves are currently available to support any small operational deficit **Brief statement of the** for the next few years. Some use of the reserves will be required to **charity’s policy on reserves** complete the transfer of the hall’s lease to the CIO and registration with the Land Registry.
**Details of any funds materially in deficit**
## **Further financial review details (Optional information)**
The lease on the hall is due to expire in March 2029. It is uncertain You **may choose** to include whether we will be able to renew the lease. This is preventing us from additional information, where applying for grants. relevant about:
- the charity’s principal sources of funds (including any fundraising);
- how expenditure has supported the key objectives of the charity;
- investment policy and objectives including any ethical investment policy adopted.
## **Section F Other optional information**
The trustees are considering options as regards the Hall’s future
## **Section G Declaration**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s) Full name(s)** Geoffrey Dawes **Position (eg Secretary, Chair,** Treasurer **etc) Date** 3 December 2025
March **2012**
**TAR**
5
**Eaton Constantine Village Hall 1208505 Receipts and payments accounts CC16a For the period** 4/1/2024 3/31/2025 **To from**
|**Section A Receipts and payments**|||||
|---|---|---|---|---|
|**A1 Receipts**
Hall hire
**797**
Music Events
**139**
Coffee Morningdonations
**121**
Other Donations
**184**
Shropshire Village Hall Quiz Hosting
**158**
Defibrillator Grant
**600**
**-**
**-**
**1,999**
**-**
**-**
**_Sub total_ -**
**_Total receipts_ 1,999**
**A3 Payments**
Insurance
**661**
Electricity
**537**
Water Rates
**152**
Fire Extinguisher Service
**189**
CommunityResource subs
**45**
Music Licensing
**155**
Maintenance
**22**
Rodentprevention
**140**
Plastic containers
**45**
**_Sub total_ 1,946**
**-**
**-**
**_Sub total_ -**
**_Total payments_ 1,946**
**_Net of receipts/(payments)_ 53**
**A5 Transfers between funds**
**-**
**A6 Cash funds last year end**
**10,039**
**_Cash funds this year end_ 10,092**
**Unrestricted**
**funds**
**to the nearest £**
**_Sub total_**(Gross income for AR)
**A2 Asset and investment sales,**
**(see table).**
**A4 Asset and investment**
**purchases, (see table)**|**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Restricted**
**funds**|**to the nearest £**
**Endowment**
**funds**|**Total funds**
**to the nearest £**
**797**
**139**
**121**
**184**
**158**
**600**
**-**
**-**
**1,999**
**-**
**-**
**-**
**1,999**
**661**
**537**
**152**
**189**
**45**
**155**
**22**
**140**
**45**
**1,946**
**-**
**-**
**-**
**1,946**
**53**
**-**
**10,039**
**10,092**|**Last year**
**to the nearest £**|
|||**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**797**||
||||**139**||
||||**121**||
||||**184**||
||||**158**||
||||**600**||
||||**-**|**-**|
||||**-**|**-**|
||||**1,999**|**-**|
||||||
|||**-**
**-**
**-**|**-**||
||||**-**|**-**|
||||**-**|**-**|
||||||
|||**-**|**1,999**|**-**|
||||||
|||**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**661**||
||||**537**||
||||**152**||
||||**189**||
||||**45**||
||||**155**||
||||**22**||
||||**140**||
||||**45**|**-**|
||||**1,946**|**-**|
||||||
|||**-**
**-**
**-**|**-**||
||||**-**||
||||**-**|**-**|
||||||
|||**-**|**1,946**|**-**|
||||||
||**-**|**-**
**-**
**-**
**-**|**53**|**-**|
||**-**||**-**|**-**|
||**-**||**10,039**|**-**|
||**-**||**10,092**|**-**|
## **Section B Statement of assets and liabilities at the end of the period**
|**Categories**
**B1 Cash funds**
**B2 Other monetary assets**
**B3 Investment assets**
**B5 Liabilities**
**B4 Assets retained for the**
**charity’s own use**
Signed by one or two trustees on
behalf of all the trustees|**Details**
Bank balance at end of FY
Cash
**Details**
**Details**
**Details**
**Details**
Signature
Geoff Dawes
**_Total cash funds_**
(agree balances with receipts and payments
account(s))|**to nearest £**
**to nearest £**
**9,837**
**-**
**255**
**-**
**-**
**-**
**10,092**
**-**
OK
OK
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
Print Name
GEOFF DAWES
**Unrestricted**
**funds**
**Restricted**
**funds**
**Unrestricted**
**funds**
**Restricted**
**funds**
**Fund to which**
**asset belongs**
**Fund to which**
**asset belongs**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**|**to nearest £**
**Endowment**
**funds**|
|---|---|---|---|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||OK|
||||**to nearest £**
**Endowment**
**funds**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**Current value**
**(optional)**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**Current value**
**(optional)**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**When due**
**(optional)**|
|||||
|||||
|||||
|||||
|||||
|||||
||||Date of
approval|
||Geoff Dawes|GEOFF DAWES|10/27/2025|
|||||