Trustees Report 1[st] June 2025 – 31[st] May 2026
OVERVIEW
Charity Details
Charity Name: Porthleven Pilot Gig Club
Charity Number: 1208418
Operating Address: Trelawney House, Trew, Breage, Helston, TR13 9QW
Structure
The Porthleven Pilot Gig Club is a registered CIO using the association constitution model with all members having an equal vote on key decisions. Trustees are elected by the members at the AGM and are responsible for oversight of the charity to ensure the charity delivers its objects in compliance with the Law the Charity Commission guidelines. Day-to-day operation of the club is delegated to committee also elected by the members at the AGM. As required trustees may nominate an individual to the committee (the appointment being ratified at the next AGM)
Trustees
| Trustees | |
|---|---|
| Name | Appointment Date |
| Kenneth Budd | 29thMay 2024 |
| Sandra Carey | 29thMay 2024 |
| Anthony Deverson | 29thMay 2024 |
| Renate Harrison | 29thMay 2024 |
| Brian Lawton (president) | 29thMay 2024 |
| Stephen Nicholas | 29thMay 2024 |
| Sarah Pellow | 29thMay 2024 |
| Lesley Smith | 11thFebruary 2025 |
Committee
Name Role Paulette Colman Events & Social Rowing Coordinator Anthony Deverson Treasurer Renate Harrison Secretary Stephen Nicholas Boat Husband & Safety Officer Sarah Pellow Fundraising Emily Butterell Ladies Captain David Reading Men’s Captain Lesley Smith Welfare Officer
OBJECTS AND ACTIVITIES
Objects
The objects of the CIO are:
To promote community participation in healthy recreation, by the provision of facilities for coastal rowing, in particular Cornish Pilot Gigs, for the benefit of the public. To advance the education of the public in the traditions and heritage of Cornish Pilot Gig rowing and Cornish Pilot Gigs.
Activities
The club owns and maintains four pilot gigs and equipment necessary to enable regular attendance at gig rowing regattas, training sessions and social rowing events throughout the year. Skilled and experienced members of the club provide the training needed to develop members’ rowing, racing and coxing abilities.
INCOME AND FUNDRAISING
Membership
The primary income for the club is from members’ annual fees which covers approximately 50% of the fixed costs to run the club. Fees are kept low to ensure that access to the club and its facilities remains affordable to all. In the reporting period nine new members joined the club and membership numbers peaked at 50.
Fundraising
Fundraising is essential to ensure the club remains financially viable while keeping membership fees affordable. The most effective fundraising is through regular events most notably the Porthleven Food Festival, the club’s Summer Regatta, the Across the Bay regatta and the Christmas light switch-on. Other fundraising activities in the period include regular quiz nights.
Activities
To progress the stated charitable objects the club hosted two events (the annual club regatta and the Across the Bay race). The club was also present at several public events in Porthleven most notably Food Festival, RNLI day and the Harbour Centenary celebrations. The club’s racing crews participated in eight other regattas across the period including the World pilot Gig Championships.
Sponsorship and Donations
The club is very fortunate to have the support of Out of the Blue which provides funding for the club racing kit. The club also benefits from funds raised by the TimberStore Good Causes scheme.
EXPENDITURE
The club has fixed costs relating to rent on the “Old Man’s Shelter” in Porthleven Harbour where oars and other equipment for the gig boats is stored. Insurance for equipment, members and liability insurance for trustees and committee members. Fees payable to the governing body CPGA. Due to insurance restrictions the club is unable to keep boats on the water in Porthleven during the period 1[st] September to 31[st] March. Consequently, the club pays to keep a boat on the hard in Falmouth. This also ensures that training and social rowing can continue in this winter period.
The club incurs variable costs for maintaining and renewing the boats and equipment.
In 2025 the club agreed a ten-year lease agreement with Harbour and Dock ltd for the continued use of the Old Mans’ Shelter on the harbour. Securing a long-term arrangement on this facility eliminated the need for an enhanced club house and boat storage on land to be leased from Porthleven Town Council.
The club continues to pursue an agreement with the Town Council tp lease the land at Methleigh Bottom.
RESERVES
The club has a reserves policy and a designated reserve of £9,000
Profit and Loss
| INCOME | 2026 | 2025 |
|---|---|---|
| Donations | 1,542.75 | 3,365.00 |
| Events / Regattas | 4,642.39 | 9,097.50 |
| Membership Income | 4,935.77 | 6,243.72 |
| Fundraising | 1,507.39 | 2,138.43 |
| Sponsorship | 465.00 | |
| Club Kit member contributions | 186.00 | |
| WPGC member contributions | 495.50 | 1,170.00 |
| Great River Race 2025 member contributions | 768.14 | 150.00 |
| Circuit Training member contributions | 1,053.70 | 1,488.80 |
| Falmouth Launch fees | 144.00 | |
| Release of Grant funds | 1,838.28 | |
| Total Income | 15,740.64 | 26,091.73 |
| Gross Proft | 15,740.64 | 26,091.73 |
| EXPENSES | ||
| Depreciation charge for the year | 6,037.26 | 5,726.93 |
| Electricity | 328.69 | 309.00 |
| Events / Regattas | 2,820.83 | 3,269.70 |
| Fundraising | 202.00 | |
| Donations | 60.00 | |
| Membership | 56.24 | |
| Club Kit | 630.00 | |
| Insurance | 1,961.34 | 1,255.77 |
| Solicitor fees | 990.00 | |
| Other Operating Expenses | 269.29 | 136.66 |
| Rent | 1,080.00 | 240.00 |
| Boat Maintenance | 1,492.12 | 1,693.31 |
| Shed Maintenance | 2,269.71 | |
| Equipment | 615.79 | |
| WPGC Expenses | 401.50 | 988.00 |
| Great River Race 2025 | 918.60 | |
| Subscriptions (website) | 186.45 | 159.62 |
| Vehicle Expenses | 250.00 | |
| Winter Boat Storage | 1,009.13 | 1,114.27 |
| Circuit Training | 1,110.00 | 1,925.00 |
| Total Expenses | 22,438.95 | 17,068.26 |
| Net Operating Income | -6,698.28 | 9,023.47 |
| OTHER INCOME | ||
| Grants (building works) | 20,816.00 | |
| Interest Received | 259.50 | 521.66 |
| Total Other Income | 259.50 | 21,337.66 |
| OTHER EXPENSES | ||
| Building Works | 20,866.00 | |
| Total Other Expenses | 20,866.00 | |
| Net Other Income | 259.50 | 451.66 |
| NET INCOME | -6,438.78 | 9,475.13 |
Balance Sheet
| Balance Sheet | ||
|---|---|---|
| FIXED ASSET | 2026 | 2025 |
| Tangible assets | ||
| Pilot Gig Energetic | 17,015.60 | 18,261.70 |
| Pilot Gig St Elvan | 7,915.66 | 8,561.75 |
| Training Boat Lowan Mor | 4,660.00 | 4,995.00 |
| Training Boat Bal Maiden | 4,700.00 | 5,025.00 |
| Sweeps | 3,652.00 | 5,376.50 |
| Trailer and Accessories 2 | 986.90 | 1,190.18 |
| Trailer and Accessories 3 | 1,830.00 | 2,135.00 |
| Rowing Machines | 180.00 | 360.00 |
| Trailer (2023) | 1,728.00 | 2,016.00 |
| BBQ (2023) | 60.00 | 120.00 |
| Seats (2023) | 46.00 | 123.00 |
| Sweeps (2025) | 5,191.20 | 5,768.00 |
| Seats (2025) | 634.50 | 705.00 |
| Total Tangible assets | 48,599.86 | 54,637.12 |
| Total Fixed Asset | 48,599.86 | 54,637.12 |
| CASH AT BANK AND IN HAND | ||
| Cash foat | 118.70 | 50.00 |
| Treasurer Account (3951) | 2,515.21 | 2,398.93 |
| Savings Account (8690) | 38,443.58 | 38,184.08 |
| Total Cash at bank and in hand | 41,077.49 | 40,633.01 |
| NET CURRENT ASSETS | 41,077.49 | 40,633.01 |
| DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR | ||
| Trade Debtors | ||
| Debtors (Falmouth Harbour launch fees) | 144.00 | 0.00 |
| Total Trade Debtors | 144.00 | 0.00 |
| CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR | ||
| Trade Creditors | ||
| Creditors (Solicitor Fees for Land Lease) | 990.00 | 0.00 |
| Total Trade Creditors | 990.00 | 0.00 |
| Total Creditors: amounts falling due within one year | 0.00 |
0.00 |
| NET CURRENT ASSETS (LIABILITIES) | 40,231.49 | 40,633.01 |
| TOTAL ASSETS LESS CURRENT LIABILITIES | 88,831.35 | 95,270.13 |
| TOTAL NET ASSETS (LIABILITIES) | 88,831.35 | 95,270.13 |
| CAPITAL AND RESERVES | ||
| Reserves | 9,000.00 | 9,000.00 |
| Retained Earnings | 86,270.13 | 76,795.00 |
| Proft for the year | -6,438.78 | 9,475.13 |
| Total Capital and Reserves | 88,831.35 | 95,270.13 |
Statement of Cash Flow
| Statement of Cash Flow | ||
|---|---|---|
| OPERATING ACTIVITIES | 2026 | 2025 |
| Net Income | -6,438.78 | 1,631.85 |
| Adjustments to reconcile Net Income to Net Cash | ||
| Depreciation | 6,037.26 | 5,726.93 |
| Cash on hand | 0.00 | 10.00 |
| Falmouth Launch fees | -144.00 | 0.00 |
| Solicitor fees | 990.00 | 0.00 |
| Total Adjustments | 6,883.26 | 5,736.93 |
| Net cash provided by operations | 444.48 | 6,900.78 |
| INVESTING ACTIVITIES | ||
| Net cash provided by Investing Activity | 0.00 | 0.00 |
| FINANCING ACTIVITIES | ||
| Net cash provided by Financing Activities | 0.00 | 0.00 |
| NET CASH INCREASE FOR THE PERIOD | ||
| Cash at Beginning of Period | 40,633.01 | 33,732.23 |
| Cash at End of Period | 41,077.49 | 40,633.01 |