## Trustees Report 1[st] June 2024 – 31[st] May 2025 

## OVERVIEW 

## _Charity Details_ 

**Charity Name:** Porthleven Pilot Gig Club 

**Charity Number:** 1208418 

**Operating Address:** Trelawney House, Trew, Breage, Helston, TR13 9QW 

## Structure 

The Porthleven Pilot Gig Club is a registered CIO using the association constitution model with all members having an equal vote on key decisions.  Trustees are elected by the members at the AGM and are responsible for oversight of the charity to ensure the charity delivers its objects in compliance with the Law the Charity Commission guidelines.  Day-to-day operation of the club is delegated to committee also elected by the members at the AGM.  As required trustees may nominate an individual to the committee (the appointment being ratified at the next AGM) 

## Trustees 

|Trustees||
|---|---|
|_Name_|_Appointment Date_|
|Kenneth Budd|29thMay 2024|
|Sandra Carey|29thMay 2024|
|Anthony Deverson|29thMay 2024|
|Renate Harrison|29thMay 2024|
|Brian Lawton (president)|29thMay 2024|
|Stephen Nicholas|29thMay 2024|
|Sarah Pellow|29thMay 2024|
|Lesley Smith|11thFebruary 2025|



## Committee 

|Stephen Nicholas<br>Sarah Pellow<br>Lesley Smith<br>Committee|29thMay 2024<br>29thMay 2024<br>11thFebruary 2025|
|---|---|
|_Name_|_Role_|
|Paulette Colman|Events|
|Anthony Deverson|Treasurer & Social Rowing Coordinator|
|Renate Harrison|Secretary|
|Louise Mounce<br>Stephen Nicholas|Training Oficer<br>Boat Husband & Safety Oficer|
|Sarah Pellow|Fundraising|
|David Reading|Men’s Captain|
|Lesley Smith|Welfare Oficer|





## OBJECTS AND ACTIVITIES 

## _Objects_ 

The objects of the CIO are: 

To promote community participation in healthy recreation, by the provision of facilities for coastal rowing, in particular Cornish Pilot Gigs, for the benefit of the public.  To advance the education of the public in the traditions and heritage of Cornish Pilot Gig rowing and Cornish Pilot Gigs. 

## _Activities_ 

The club owns and maintains four pilot gigs and equipment necessary to enable regular attendance at gig rowing regattas, training sessions and social rowing events throughout the year.  Using existing skills within the club members are encouraged to develop their rowing, racing and coxing abilities. 

## INCOME AND FUNDRAISING 

## _Membership_ 

The primary income for the club is from members annual fees which covers approximately 50% of the fixed costs to run the club.  Fees are kept low to ensure that access to the club and its facilities remains affordable to all.  In the reporting period club membership peaked at 67. 

## _Fundraising_ 

Fundraising is essential to ensure the club remains financially viable.  The most effective fundraising is through regular events most notably the Porthleven Food Festival, the club’s Summer Regatta, the Across the Bay regatta and the Christmas light switch-on.  Other fundraising activities in the period include the 100-club lottery, quiz nights and selling branded T-shirts. 

## _Sponsorship and Donations_ 

The club is very fortunate to have the support of Timberstore UK ltd which provides the club with a towing vehicle, race kit and funds from the Good Causes scheme. 

The club has received a substantial donation from HeliOps which enabled the club to invest in a new set of racing oars. 

## EXPENDITURE 

The club has fixed costs relating to rent on the “Old Man’s Shelter” in Porthleven Harbour where oars and other equipment for the gig boats is stored.  Insurance for equipment, members and liability insurance for trustees and committee members.  Fees payable to the governing body CPGA.  Due to insurance restrictions the club is unable to keep boats on the water in Porthleven during the period 1[st] September to 31[st] March.  Consequently, the club pays to keep a boat on the hard in Falmouth.  This also ensures that training and social rowing can continue in this winter period. 

The club incurs variable costs for maintaining and renewing the boats and equipment such as the repairs to St Elvan and the procurement of two sets of new racing oars. 

In 2024 the club initiated a project to create a new club house and boat storage facility on land being leased from the town council.  It was deemed necessary to pursue this option as the rolling-year agreement on the harbour shed gave little long-term security.  The club secured a grant from Cornwall Council to fund preparatory work on the club house and boat storage building.  This included ground analysis, building design work, and environment impact assessments.  The resultant reports identified that the planned construction, Japanese knotweed treatment and environmental impact rectification costs would be prohibitive for the club; the project was cancelled.  In 2025 the club secured a 10-year lease agreement on the harbour shed. 

## RESERVES 

The club has a reserves policy and a designated reserve of £9,000. 



## Profit and Loss 

|oft and Loss|||
|---|---|---|
|Income|2025|2024|
|Donations|3,365.00|25.00|
|Event Income|9,034.50|6,851.62|
|Membership Income|6,243.72|5,991.97|
|Fundraising|2,138.43|316.76|
|WPGC|1,170.00|0.00|
|Other Operating Income|1,701.80|3052.10|
|Sale of vehicle|600.00|0.00|
|Total Income|24,253.45|16,237.45|
|_Gross Proft_|_24,253.45_|_16,237.45_|
|Expenses|||
|Depreciation charge for the year|5,726.93|5,726.93|
|Electric|309.00|484.00|
|Events|3,159.70|2,180.62|
|Insurance|1,255.77|2,450.78|
|Other Operating Expenses|2,035.00|2,767.98|
|Rent|240.00|240.00|
|Repairs and Renewals|1,693.31|1,890.32|
|Equipment|6,473.00|0.00|
|WPGC Expenses|988.00|1,835.00|
|Subscriptions|296.28|0.00|
|Vehicle Expenses|250.00|415.00|
|Winter Boat Storage|1,114.27|809.93|
|Total Expenses|23,541.26|18,800.56|
|_Net Operating Income_|_712.19_|_-2,563.11_|
|Other income|||
|Grants (building works)|20,816.00|0.00|
|Interest Received|521.66|266.94|
|Total Other Income|21,337.66|266.94|
|Other Expenses|||
|Building Works|20,866.00|0.00|
|Total Other Expenses|20,866.00|0.00|
|_Net Other Income_|_451.66_|_266.94_|
|Net Income|1,163.85|-2,296.17|





## Balance Sheet 

|lance Sheet|||
|---|---|---|
|FIXED ASSET|2025|2024|
|_Tangible assets_|||
|Pilot Gig Energetic|18,261.70|19,507.80|
|Pilot Gig St Elvan|8,561.75|9,207.83|
|Training Boat Lowan Mor|4,995.00|5,330.00|
|Training Boat Bal Maiden|5,025.00|5,350.00|
|Sweeps|5,376.50|7,101.00|
|Trailer and Accessories 1|-|926.06|
|Trailer and Accessories 2|1,190.18|1,393.45|
|Trailer and Accessories 3|2,135.00|2,440.00|
|Rowing Machine|360.00|540.00|
|Vehicle|-|200.00|
|Trailer (2023)|2,016.00|2,304.00|
|BBQ (2023)|120.00|179.99|
|Seats (2023)|154.00|231.00|
|Sweeps (2025)|5,768.00||
|Seats (2025)|705.00||
|Total Tangible assets|54,668.12|54,711.13|
|_Total Fixed Asset_|_54,668.12_|_54,711.13_|
|CASH AT BANK AND IN HAND|||
|Cash foat|50.00|40.00|
|Treasurer Account (3951)|2,398.93|4,529.81|
|Savings Account (8690)|38,184.08|29,162.42|
|_Total Cash at bank and in hand_|_40,633.01_|_33,732.23_|
|_NET CURRENT ASSETS_|_40,633.01_|_33,732.23_|
|CREDITORS: AMOUNTS FALLING DUE WITHIN ONE|YEAR||
|_Trade Creditors_|||
|Creditors|0.00|0.00|
|Total Trade Creditors|0.00|0.00|
|_Current Liabilities_|||
|Accruals and Deferred Income|0.00|0.00|
|Headstart Grant|0.00|1,055.20|
|Legacy Grant|0.00|739.98|
|Sport England Grant|0.00|857.16|
|Total Current Liabilities|0.00|2,652.34|
|_Total Creditors: amounts falling due within one year_|_0.00_|_2,652.34_|
|_NET CURRENT ASSETS (LIABILITIES)_|_40,633.01_|_31,079.89_|
|_TOTAL ASSETS LESS CURRENT LIABILITIES_|_95,301.13_|_85,791.02_|
|_TOTAL NET ASSETS (LIABILITIES)_|_95,301.13_|_85,791.02_|
|CAPITAL AND RESERVES|||
|Reserves|9,000.00|9,000.00|
|Retained Earnings|85,137.28|79,087.19|
|Proft for the year|1,163.85|-2,296.17|
|_Total Capital and Reserves_|_95,301.01_|_85,791.02_|





## Statement of Cash Flow 

|atement of Cash Flow|||
|---|---|---|
|Operating Activities|2025|2024|
|Net Income|1,631.85|-2,296.17|
|Adjustments to reconcile Net Income to Net Cash|||
|Depreciation|5,726.93|5,726.93|
|Cash on hand|10.00|0.00|
|Total Adjustments|5,736.93|5,726.93|
|Net cash provided by operations|6,900.78|3,430.76|
|Investing activities|||
|_Net cash provided by Investing Activity_|_0.00_|_0.00_|
|Financing Activities|||
|_Net cash provided by Financing Activities_|_0.00_|_0.00_|
|Net Cash Increase for the Period|||
|Cash at Beginning of Period|33,732.23|30,301.47|
|Cash at End of Period|40,633.01|33,732.23|