Raiders Performing Arts Minutes of the Annual General Meeting {AGM) Held on: Tuesday. l Ortober 2024 Time.. 8..00 pm Location: Hennitage School. St Johns. Woking l. Welcome and Introductions The Chairperson, Richard Roche. opened the meeting and welcomed members to the Annual General Meeting of Raiders Perforn]ingArts. He thanked everyone for attending and expressed appreciation for their ongoing sUPPOrt of the organisation and its young members. Present: Richard Roche- Chairperson Paul Newman- Band Leader Fiona Spittles - Treasurer Angela Banks - Trustee Paul Banks- Trustee Amy Hill - Trusiee 2. Chairman's Report The Chairperson presented his annual report lor the year ended 31st December 2024. He highlighted the continued growth and success of the organisation, noting that membership stood at 85 young people aged 6-16, with strong participation across all sections. He expressed pride in the progress made by members, the quality of instrurtion provided. and the sense of community and teamwork that defines Raider5 Performing Arts. The Chairperson reported that the band took part in several perfornjances and events during the year, including the organisation's first Christmas ConcerL held at Winston Churchill School and attended by over 200 parents and supporters. He also reported the band's achievement of charitable status in May 2024. and entry into the Gift Aid Scheme, which has helped to significantly boost income. The organisation successfully received grants from Asda. Tesco, and local councillors, alongside generous donations and sponsorship from supporters and parents. Mr. Roche expressed his grati￿de to all volunteers. committee members, and especially to Band Leader Paul Newman, whose drive and commitment continue to inspire members and families alike. The full Chainnan's Report was adopted by the meeting. Proposed by: Paul Nei*vman Seconded by: Fiona Spittles Vote: Carried unanimously. 3. Treasurerfs Report Presented by: Fiona Spittles This year has been a strong one financially for Raiders PerfornRingArts, with a net profit of £9.524 for the year. all of which has boosted reserves to a closing balance of£16,322.67 as at 3 1 December 2024. notwithstanding that a school rent bill for the spring term (in the region of £3,000) remains payable in early January. Our main source of income this year has been from donations and sponsorship. and we have been very lucky to gain grants from many sources. including Asda. Tesco. and our local councillors. alongside huge arnounts of sponsorship monies. The Treasurer reported that finances remain stable. with ￿ndS reinvested into instruments, unifoms, and training resources to support continued growth and participation. Proposed by: Paul Newman Seconded by: Angela Banks Vote: Carried unanimously. 4. Election of Officers and Committee Mernbers Position Nominee Proposed by Seconded by Result Chairperson Richard Roche Paul Newman Fiona Spittles Elerted Band Leader Paul Nevnnan Richard Roche Amy Hill Confirmed Treasurer Fiona Spittles Richard Roche Paul Newman Elected Secretary Amy Hill Paul Newman Angela Banks Elected Trnstee Angela Banks Fiona Spittles Amy Hill Elerted Trustee Paul Bank% Richard Roche Angela Banks Elected 5. Plans for the Year Ahead The Chairperson shared plans for the 2025 seasom including. The Guard's first perfonnance at the Winterguard competition in the new year. A busy summer schedule of coffltnunity events and perforMan￿S already booked. Continued focus on improving the musical programme. member developmenL and community engagemenL 6. Any Other Business Next Year's Goals Looking forward to 2025, we have entered our Colourguard section into Winterguard UK, and they will be travelling all over the UK to represent Raiders ID the Cadets section of the competition. We also have events booked already for the summer months onwards. and are working hard towards improving our musical offering for these. It has been a very successful year. and we are very much looking forward to what 2025 will bring. 7. Date of Next Meeting The next Annual General Meeting will be held in early 2026 (date to be confirnied). 8. Meeting Closed The Chairperson thanked everyone for their contributions and ongoing supporL The meeting closed at 9..00 pm. Signed: Date: Richard Roche, Chairperson Raiders Perforniing Arts Chairman's Report Raiders Perfoming Arts For the Year Ended 31st December 2024 Overview This past year has been one of progress, pride, and perseverance for Raiders Perforniing Arts. As a registered charity, our mission remains to provide young people with opportunities to learn perforni. and develop life skills through the perforniing arts and marching music. Our member5 have once again shown dedication, enthusiasm, and teamwork- qualities that lie at the heart of what makes Raiders so special. Despite the challenges faced by rnany youth and voluntary organisations. we continue to grow in both strength and reputation. Membership and Development Membership this year stood at 85 young people. aged between 6 and 16 years old. We were delighted to welcome several new recruits to both the perforniing and development sections, each bringing fresh enthusiasm and energy to the organisation. Under the guidance of our talented instructtona] staff, members have worked hard to develop their musical and visual perforniance skills. Regular rehearsals and sertional workshops have helped raise our overall standard, while maintaining the supportive and inclusive envÈronment that defines Raiders. Perfonnances and Achievement5 The past year has seen the band proudly represent Raide￿ Perforniing Arts at a range of parades. community events, and public performances across the region. Each appearance has showcased not only our members. musical talentbut also their teamwork discipline, and pride in perfonnance. At the end of November this year. we held our first Christmas Concert at Winston Churchill School, which was attended by over 200 parents and sUPPOrters. This was a fantastic celebration of the members. hard work and marked an exciting new milestone for Raiders as we continue to build our perfornlance calendar. These events have strengthened our visibility ￿thin the community and provided invaluable opportunities for our young members to gain confidence. experience. and pride in their achievements. Fundraising and Financial Position We achieved charitable status in May this year and have been accepted into the Gift Aid Scheme, which has enabled us to significantly boost our income. As a charirable organisation, fundraising remains vitsl to our sustsinability and growth. Our main source of income this year has been from donations and sponsorship. and we have been very fortunate to receive grJnts from a number ofgenerous organisations, including Asda. Tesco, and our local councillors. These combined efforts have enabled us to invest in the ongoing development of the band including the upkeep of instruments, unifornis. rehearsal facilities, and educational resources - ensuring that participation remains affordable and accessible for all our young members. We are deeply grateful to every individual. business. and organisation who has supported Raiders Performing Arts throughout the year. Their generosity and belief in our rnis5ion continue to rnake a real difference. Governance and Volunteers The management committee has continued to ensure that the charity operates effectively, transparently. and in line with Charity Commission requirements. I would like to extend my sincere thanks to all cotnmittee members for their dedication throughout the year. I would also like to acknowledge our incredible team ofvolunteers- from instrurtors and chaperones to logistics staff and event helpers- all led by our Band Leader, Paul Newman, whose drive and commitment is an inspiration to all members. Raiders simply could not fvnction without your collective committnent and passion. Looking Ahead The 2025 season promises to be another exciting chapter for Raiders Performing Arts. Our Guard will be perforniing at the Winterguard competition for the first time in the newyear a fanrastic opportunity for our members to develop their perforniance skills and represent the organisation on a new competitive stage. We already have a number ofevents booked for the surnrner months Onwards, and we are working hard to irnprove and expand our musical offering in preparation for these perforniances. Alongside this, we will continue to focus on developing ouryoung members, skills, supporting our volunteers. and building strong partnerships within our local community and the wider marching arts network Contlusion As I reflect on the past year. l am immensely proud of whatwe have achieved together. Raiders Perfonning Arts continues to embody the values of teamworL discipline. creativity, and community. My heartfelt thanks go to every member, parenL volunteer. supporter. and sponsor who has played a part in our journey this year. Your collective effort ensures that Raiders remains a vibranL Inspiri￿ and inclusive environment where young people can thrive through the perforniing arts. Richard Roche Chairperson Raiders Performing Arts 31st December 2024 Finance Report Raiders Performlng Arts Year ended 31 December 2024 This year has been a strong one financiallyfor Raideis Performing Arts. with a net protit of £9,524 for the year. all of which has boosted our reserves to a closing balance of £16.322.67 as at 31 December 2024, notwithstanding that we Mli have a school rent billto cover in early Januaryfof the springteTm. in the ￿810n of £3.000. Our m8in source of income this yeor has been from donations and sponsorship, and we have been very luckyto gain g￿ntS from many sources. including Asda. Tesco, our local councillors. alongside huge amounts of sponsorship monies from the band leader ¥urkning events, parent and local supporters donations. pLus the Christmas concert and carols atAsda in Sheerwater. We aim to keep ourfees as low as possible for membefs so thatthe actrvity is accessible to ali, regardless of background, ethnicty. ability or any other sttuation that may prevent them from attending. so fundfaising is keyto our success. We have also been luckyenough to gain charrty status this year. 8nd have been accepted into the Gift Aid Scheme. which h8s enabled us to hugely boost our income. and this will be ongoing in future ye81S. In terms of expendtture. our biggest Olrtlay is rellt. W8 workfrom a school. and hire a number ot rooms within the school. and ourtermly rent is in the region of £3.000 per term. In addition. in school holidays and some weekends. we hire localfaciiities to provide holiday rehearsal time. Other notable expenses this year. which are an in¢￿Sse on Last year are merchandise. and we have made the decision for all members to have a'band. t-shirt for rehearsats. and events. plus we have Provided staff with relevant easily recognisable band tshirts so that they are visible to parents and members tf needed. Our otherlarge expense is equipment, and this includes pd8ting some old equipment. along with provicling new diutn stands forthe percussion section. which was covered byone of the grants mentioned above. It has been a positive year in terms of profrt. we are a none profrc making organisation, and the profit made this financialyear will be used to invest in the band and cover future rent costs and travel costs forthe upcoming Winterguard competitions. although parents will be contributing towards the travelto subsidisethe coaches. Again, we recetved a grant to cover the costs of Winterguard forthe 2025 season. which is included in the figures in this report. Goingforwa¥rl, there is no reason to believe that the income will reduce forftrture years. providing that we work hard to obtsin gfants and additional funding. Band Leaders Report Raiders Perforniing Arts Year ended 31 December 2024 This year has been a [￿s￿(￿e one for the band, wtlh membership growing lo an average of 90 members over the year with member retenb.on at an all time high. We have added a new section to the band, the'LiiUe Starn,, which is a FX)m section for ages 4-8. We have seen good progress throughout Raidets, with the band leaming new pieces of music and the cok)urguard gaining a full time instructor. We have also had some other tetrific staff join us across the group which has been crucial with the steady growth in membership. All staff are DBS checked and have the opportunty to do an online safeguarding course to help protect themselves and the members. We have part￿Ipated in four W￿1C perforrn￿￿ in the last 12 months. induding Merrist Wood Fleecy Frolics, Pirbrigm Village Fete, Knaphill School Fete and we marched in Fleet Carnival which the members particulaty enjoyed. At the end of November this year, we hekl our first Christmas cOn￿rt at Winston Churchill School. which was attended by over 200 parents. families, fn'ends and supporters of the band. We also did a fundraiser event 8tAsda in Sheerwater. playing Christmas Carols. vthere stsff and children played together. We have been extremely fortunate to able to fundraise well this year, from parent donations, communty grants and swnsorship for various events. This. along with our low member rates enables us to support our memters by provbjing band t-shirts. instruments, uniforms and tutlion. In May. we received charity status. wh￿h has been farrtastic and will open up additional grant availabilty for us. along with enabling us to wister for the Gtft Aid scheme, which will help our funds immensety- Looking forward to 2025. we have entered our Cok)urguard sectK)n into Wnterguard UK. and they will be travelling all over the UK to represenl Ra￿erS in the Cadets section of the competthon. We also have events booked already for the summer months onwards, and are w0￿1ng hard towards improving our musi(xl offering for these. 11 has been a very suwessfvl year, and we are very much kKJking foThvard to what 2025 will bring. ## **Raiders Performing Arts Income and Expenditure Account Year ended 31 December 2024** |**Income:**||**£**|**£**| |---|---|---|---| ||Subscriptions|8866|| ||Tuck Shop|874|| ||Donations & Sponsorship|13675|| ||Gift Aid|3073|| ||GROSS INCOME||26488| |**Expenditure:**|||| ||Tuck|415|| ||Renewables|40|| ||Subscriptions|200|| ||Equipment|2343|| ||Travel|50|| ||Rent|11074|| ||DBS|0|| ||Staff|157|| ||Insurance|212|| ||Merchandise|2473|| ||TOTAL EXPENSES||16964| ||**Net Profit for year**||**9524**| Signed: Dated.. Ralders Perfomiln8 Arts Income and Expenditure Account Year ended 31 December 2024 Income: Subscriptions Tuck Shop Donations & Sponsorship Gift Aid GROSS INCOME 8866 874 13675 3073 Expenditure: Tuck Renewables Subscriptions Equipment Travel Rent 415 21x1 2343 50 11074 D85 Staff Insurance Merchandise TOTAL EXPENSES 157 212 2473 16964 Net Profft for year 9524 FS TAX 12b Oakwood Road. Bournernouth, BH9 3DF I confirm that I have checked and audited the accounts of Raiders Performing Arts for the year to 31 December 2024 518 Dated.. t5{10126