|||**Trustees' Annual Report**|**Trustees' Annual Report**|**Trustees' Annual Report**|**Trustees' Annual Report**|**Trustees' Annual Report**|**for theperiod**|**for theperiod**|**for theperiod**| |---|---|---|---|---|---|---|---|---|---| |||**From**|Period start date|||**To**|Period end date||| ||||21|5|2024||30|6|2025| ## Section A Reference and administration details **Charity name Horsham Amateur Operatic and Dramatic Society Other names charity is known by HAODS** **Registered charity number (if any) 1208335** **Charity's principal address Jubilee House, Worthing Road, Southwater Horsham** **Postcode: RH13 9JB** ## **Names of the charity trustees who manage the charity** |1
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Tess Kennedy|Chair||| ||Martin Bracewell|Vice-Chair||| ||James Douglas|Treasurer||| ||Victoria Wright|Secretary||| ||Elizabeth Alderton|||| ||Rachel Burse|||| ||Cheryl King|||| ||Hannah Wheatley|||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| **Names of the trustees for the charity, if any, (for example, any custodian trustees)** **Name Dates acted if not for whole year** March **2012** **TAR** 1 ## **Names and addresses of advisers (Optional information)** **Type of adviser Name Address** **Name of chief executive or names of senior staff members (Optional information)** ## **Section B Structure, governance and management** ## **Description of the charity’s trusts** Type of governing document (eg. trust deed, constitution) How the charity is constituted Constitution Association - (eg. trust, association, company) Trustee selection methods Elected at AGM (eg. appointed by, elected by) ## **Additional governance issues (Optional information)** You **may choose** to include additional information, where relevant, about: - policies and procedures adopted for the induction and training of trustees; The charity was registered on 21 May 2024. It began operating on 1 October 2024 following a resolution passed to transfer all assets and liabilities from the predecessor organisation: an unincorporated , not-forprofit community organisation. - the charity’s organisational structure and any wider network with which the charity works; - relationship with any related parties; - trustees’ consideration of major risks and the system and procedures to manage them. ## **Section C Objectives and activities** **Summary of the objects of the charity set out in its governing document** The Charity is established to advance the education of the Horsham public in dramatic arts, particularly the art of music and drama, by the production of musicals and plays and to advance such charitable purposes as the Board of Trustees shall determine. March **2012** **TAR** 2 Performances of plays and musicals at various venues in the Horsham community. Regular rehearsals and workshops for the youth company, supporting their development and preparation for performances. Meeting regularly twice each week to rehearse and instruct members in readiness for planned performances. Educate and develop members of the community in all aspects of theatre production such as making costumes and painting scenery. **Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)** Attend additional events (e.g. performances at the local museum and bandstand) to educate and entertain the community and raise funds. ## **Additional details of objectives and activities (Optional information)** You **may choose** to include further statements, where relevant, about: - policy on grantmaking; - policy programme related investment; - contribution made by volunteers. March **2012** **TAR** 3 Section D Achievements and performance ## **Summary of the main achievements of the charity during the year** Although HAODS has been in existence for over 70 years, this report covers the period from 1/10/24 ( when a resolution was passed to transfer the activities from the old unincorporated society to the CIO) to 30/6/25 the first period end as a CIO. During this period we had three highly successful shows. Nov-24: Addams Family at the Capitol Theatre, Horsham Apr-25: Little Shop of Horrors at the Capitol Theatre Horsham May-25: Terry Pratchett’s Wyrd Sisters at the Barnes Green Village Hall We had weekly youth sessions for over 30 children in term times, and we are proud that these are inclusive and affordable. (after the period covered by this report they performed to over 400 people with their end of year show) We performed on the local bandstand and at the town museum. The trustees are satisfied that the objectives of the charity were met as members of the community who might not otherwise have the opportunity were able to perform on stage and work backstage. The public were able to see three important shows including the work of legendary composer Alan Menken and celebrated fantasy author Terry Pratchett. During the period the CIO entered into a lease on the property that the predecessor organisation had occupied for a number of years. The lease would have ended on 30[th] September 2026 but was terminated early by the landlord after the period end. March **2012** **TAR** 4 ## **Section E Financial review** **Brief statement of the charity’s policy on reserves** The Charity operates on a non-profit making basis. Any surplus for a financial period is retained to be utilised by HAODS for the benefit of the society and its members. ## **Details of any funds materially in deficit** ## **Further financial review details (Optional information)** You **may choose** to include additional information, where relevant about: - the charity’s principal sources of funds (including any fundraising); - how expenditure has supported the key objectives of the charity; - investment policy and objectives including any ethical investment policy adopted. Receipts from shows include ticket sales, programme sales and show fees. The charity sells commemorative tee-shirts for each show. It only charges the cost of production. Any difference between income and cost is due to timing differences between receiving income and paying for the tee shirts to be produced. The gift of assets from predecessor organisation is the cash balance of the unincorporated non-for-profit society on 30[th] September 2024. The members passed a resolution to transfer all assets and their membership on 1[st] October 2024. The property costs are atypically high due to the successful negotiation of a lease extension, resulting in a backdated payment of rent for the previous period during the current period. ## **Section F Other optional information** ## **Section G Declaration** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s) Full name(s) James Douglas Position (eg Secretary, Chair, Treasurer etc) Date 29/04/26** March **2012** **TAR** 5 **Horsham Amateur Operatic and Dramatic Society** **1208335** ## **Receipts and payments accounts** **CC16a** **For the period** 21/05/24 30/06/25 **To from** ## **Section A Receipts and payments** |**Section A Receipts and payments**||||| |---|---|---|---|---| |**A1 Receipts**
Addams Family
**38,806**
Little Shopof Horrors
**38,341**
Wyrd Sisters
**9,559**
Scrooge
**1,450**
Members’ subscriptions
**2,875**
Junior members fees and tickets
**2,140**
Other fundraising
**1,533**
T Shirts
**1,679**
Bank Interest
**465**
**57,029**
**-**
**153,877**
**-**
**-**
**_Sub total_ -**
**_Total receipts_ 153,877**
**A3 Payments**
Addams Family
**27,056**
Little Shopof Horrors
**31,359**
Wyrd Sisters
**4,190**
Scrooge
**2,243**
Property Costs
**21,842**
T Shirts
**2,271**
Costs associated with junior members
**1,110**
Other costs
**1,031**
**-**
**-**
**-**
**-**
**_Sub total_ 91,103**
**-**
**-**
**_Sub total_ -**
**_Total payments_ 91,103**
**_Net of receipts/(payments)_ 62,774**
**A5 Transfers between funds**
**-**
**A6 Cash funds last year end**
**-**
**_Cash funds this year end_ 62,774**
**Unrestricted**
**funds**
**to the nearest**
**£**
Gift of assets from predecessor
organisation
**_Sub total_**_(Gross income for AR)_
**A2 Asset and investment sales,**
**(see table).**
**A4 Asset and investment**
**purchases, (see table)**|**to the nearest £**
**Restricted**
**funds**|**to the nearest £**
**Endowment**
**funds**|**Total funds**
**to the nearest £**|**Last year**
**to the nearest £**| |Addams Family|**-**
**-**
**-**
**-**
**-**
**-**
**850**
**-**
**-**
**-**
**-**
**850**|**-**|**38,806**
**38,341**
**9,559**
**1,450**
**2,875**
**2,140**
**2,383**
**1,679**
**465**
**57,029**
**-**
**154,727**|**-**| |Little Shopof Horrors||**-**||**-**| |Wyrd Sisters||**-**||**-**| |Scrooge||**-**||**-**| |Members’ subscriptions||**-**||**-**| |Junior members fees and tickets||**-**||**-**| |Other fundraising||**-**||**-**| |T Shirts||**-**||**-**| |Bank Interest||**-**||**-**| |Gift of assets from predecessor
organisation||**-**||**-**| |||**-**||**-**| |**_Sub total_**_(Gross income for AR)_||**-**||**-**| |||||| |**A2 Asset and investment sales,**
**(see table).**||||| ||**-**
**-**
**-**|**-**|**-**
**-**
**-**|| |||**-**||**-**| |**_Sub total_**||**-**||**-**| |**_Total receipts_ **
**A3 Payments**||||| ||**850**|**-**|**154,727**|**-**| |||||| |
Addams Family|**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**-**|**27,056**
**31,359**
**4,190**
**2,243**
**21,842**
**2,271**
**1,110**
**1,031**
**-**
**-**
**-**
**-**
**91,103**|**-**| |Little Shopof Horrors||**-**||**-**| |Wyrd Sisters||**-**||**-**| |Scrooge||**-**||**-**| |Property Costs||**-**||**-**| |T Shirts||**-**||**-**| |Costs associated with junior members||**-**||**-**| |Other costs||**-**||**-**| |||**-**||**-**| |||**-**||**-**| |||**-**||**-**| |||**-**||**-**| |**_Sub total_ **||**-**||**-**| |||||| |**A4 Asset and investment**
**purchases, (see table)**||||| ||**-**
**-**
**-**|**-**|**-**
**-**
**-**|| |||**-**||| |**_Sub total_ **||**-**||**-**| |**_Total payments_ **
**_Net of receipts/(payments)_ **
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_ **||||| ||**-**|**-**|**91,103**|**-**| |||||| ||**850**
**-**
**-**
**850**|**-**|**63,624**
**-**
**-**
**63,624**|**-**| |||**-**||**-**| |||**-**||**-**| |||**-**||**-**| ## **Section B Statement of assets and liabilities at the end of the period** |**Categories**
**B1 Cash funds**
**B2 Other monetary assets**
**B3 Investment assets**
**B5 Liabilities**
**B4 Assets retained for the**
**charity’s own use**
Signed by one or two trustees on
behalf of all the trustees|**Details**
Bank accounts
**Details**
**Details**
**Details**
**Details**
Signature
**_Total cash funds_**
(agree balances with receipts and payments
account(s))|**to nearest £**
**Unrestricted**
**funds**| |---|---|---| |||**62,774**
**-**
**-**
**62,774**| CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Report to the trustees of Horsham Arnateur Opera16c & Dramatlc So¢lety On accounts for the pèrlod ended 3010612025 Charity no Ilf any) 1208336 Set out on pagos I report to the trustees on my èxamination of the accounts of the above Charty {"the Trust") for the period ended 3010612025 Responslbllttles and bas18 of roport As the charity's trustees. you are responsible for the preparation of the accounts in accordance with the requiremènts of the Charities Act 2011 1.the Act">. I report in respect of my examination of the Trust's accounts carried out under section 145 of th8 2011 Act and in carrying out my examinatson, I have followed all the applicable Directions given by the Charty Commission under section 14515}(b) of the Act. Independent I have completed my examination. I confirm that no material matters have •xamlnerf8 Statement come to my attention in connection wrth the examination which gives me cause to beI￿ve that in. any material respect.. the accounting records were nol kept in accordan¢8 with section 130 of the Chanties Acl,. or the accounts did not accord with the accounting records,. or the accounts did not comply with the applicable requirements conceming the fomi and Content of accounts set out in the Charitie$ (Accounts and Reports) Regulations 2008 other than any requiremenl that the accounts give a 'lrue and fair, view which is not a matter considered as part of an independent examination. I have no concems and have come across no other matters in connection wilh the examinats'on to which attention should be drawn in this report in order to enable a proper understsnding of the accounts to reached. Signed: Date: 27 Ap. '/ Zozl Name: JoHhJ S "ftslJ Relevant professlonal quallflcatlonls) or body (if any): ACA CICAEW) Address: 9 EILL ifrJG&Hu