|**Trust**|**ees' Annual Report**|**ees' Annual Report**|**ees' Annual Report**|**ees' Annual Report**|**for theperiod**|**for theperiod**|**for theperiod**|
|---|---|---|---|---|---|---|---|
|**From**|Period start date|||**To**|Period end date|||
||**14**|**05**|**2024**||**31**|**03**|**2025**|
## **Trustees' Annual Report for the period**
**From To**
## Section A Reference and administration details
**Charity name** Queensferry War Memorial Institute **Other names charity is known by** QWMI **Registered charity number (if any)** 1208237 **Charity's principal address** Chester Road West Queensferry Flintshire **Postcode** CH5 1SA
## **Names of the charity trustees who manage the charity**
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee (ifany)**|
|---|---|---|---|---|
||Sharon Hedges|Treasurer|||
||Eric Lomas||||
||Sandra Wynne||||
||Ian Forrester||18/01/2025||
||Naomi Horlock|Chair / Secretary|18/01/2025||
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||**Names of the trustees for the charity, if any, (for example, any custodian trustees)**||||
||**Name**||**Dates acted if not for whole year**||
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||**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**||
|---|---|---|---|---|---|
|**Type**|**of adviser**|**Name**||**Address**||
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|**Name of chief executive or names of senior staff members (Optional information)**||||||
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||**Section B**|**Structure,**||**governance and management**||
|**Description of the charity’s trusts**||||||
||Type of governing document||CIO - Foundation|||
||(eg. trust deed, constitution)|||||
||How the charity is constituted
(eg. trust, association, company)||Constitution set-up with the Charity Commission in 1989 when charity
status granted|||
||Trustee selection methods
(eg. appointed by, elected by)||All user groups can be re[resented on the Trustees as per constitution.
Community Trustees are activity sought.|||
|**Additional governance issues (Optional information)**||||||
|You**may choose**to include||||||
|additional information, where||||||
|relevant, about:||||||
||policies and procedures|||||
||adopted for the induction and|||||
||training of trustees;|||||
||the charity’s organisational
structure and any wider||The charity|is a member of Flintshire Local Voluntary Council (FLVC)||
||network with which the charity|||||
||works;|||||
||relationship with any related|||||
||parties;|||||
||trustees’ consideration of|||||
||major risks and the system|||||
||and procedures to manage|||||
||them.|||||
## **Section C Objectives and activities**
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To maintain the Institute as a community asset and preserve the Grade 2 listed building for the benefit of the Community. **Summary of the objects of the charity set out in its governing document** QWMI is used as a community venue on a regular basis by a diverse range of groups including: - Weight Watchers; Slimming World; Deeside Slimmers; NACRO; Dog Training; Yoga and exercise classes; AA and Al -Anon meetings; RSPCA surgeries; Pop Cats (toddlers); Rainbow Biz CIC; Circle; the Veterans & Community Hub (the VC Hub) CIC; Re-live (Songwriting project for military veterans and veteran family members) Periodically it is used as a polling station, for MP and SM surgeries, and for private functions. **Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)**
## **Additional details of objectives and activities (Optional information)**
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You **may choose** to include further statements, where relevant, about:
- policy on grantmaking;
- policy programme related investment;
- contribution made by volunteers.
N/A
N/A
The institute is indebted to a small group of volunteers who support its upkeep.
Section D Achievements and performance
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## Section D Achievements and performance
**Summary of the main achievements of the charity during the year**
The Institute performs an important community role by providing a lowcost venue for groups and classes.
Maintains a Grade 2 listed building as an asset of historical importance to Queensferry.
QWMI now hosts two community projects within the Institute grounds:
- Rainbow Biz’s Digging Deeside - a community allotment supporting disabled adults to grow plants and vegetables.
- The VC Hub’s Therapy Den – the development of a dedicated safe space for military veterans and family members with a specific emphasis on mental health and well-being.
These two organisations have enabled the Institute to increase its use and impact by more diverse communities.
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Section D Achievements and performance
## **Section E Financial review**
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Reserves are held for three main reasons.
**Brief statement of the charity’s policy on reserves**
1. To maintain the smooth and continued running of the Institute over extended periods given the unpredictability of reliance on hire fees. 2. To provide funds for ongoing maintenance projects and upgrading facilities 3. To provide an amount of money that could provide at least matched funding for major restoration projects such as roof replacement / renovation.
**Details of any funds materially in deficit**
N/A
## **Further financial review details (Optional information)**
You **may choose** to include additional information, where relevant about:
- the charity’s principal sources of funds (including any fundraising);
- The Institute does not raise funds from the general public directly. All income is from hall hire or grants. Occasionally donations are made from individuals.
- how expenditure has The Institute has a ‘ring fenced’ savings account for anticipated major
- supported the key objectives roof repairs.
- of the charity;
- investment policy and objectives including any ethical investment policy adopted.
## **Section F Other optional information**
## **Section G Declaration**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s)** Horlock **Full name(s)** Naomi **Position (eg Secretary, Chair,** Chair **etc) Date** 31/ 01/ 2026
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## **QUEENSFERRY WAR MEMORIAL INSTITUTE**
## RECEIPTS & PAYMENTS for YEAR ENDED 31st MARCH 2025
RECEIPTS PAYMENTS Room hire **£15,500.00** Insurance **£1176.68** Bank interest **£247.93** Gas **£2099.07** Car parking **£100.00** Maintenance **£607.56 £0** Electric **£1241.42** Donations Queensferry CC **£1000.00** Cleaning **£3730.00** CCLA **£802.71** Trustees payment **£1200.00** Opus refund **£12.70** Water **£162.00** Sundries **£119.81** Website (Freeola) **£53.84** Internet (Daisy) **£196.56** Cathedral Hygiene/NWR **£339.33** Sub Total **£17,663.34** Sub Total **£10,926.27** Balance on 31.3.24 **£64,435.78** Balance on 31.3.25 **£71,172.85 £82,099.12 £82,099.12** 31.3.24 Current £42,210.14 31.3.25 Current £48,699.28 Savings £22,225.64 Savings £22,473.57 **Total £64,435.78 Total £71,172.85**
Room Hire
VC Hub £580 Vets RE-Live £1260 SW Emily £2025 Deeside Slimmers £615 NACRO Abi £960 Dog Club £1715 AA £1290 Clubbersize £325 Weight Watchers £1325 RSPCA £1200 Rainbow Biz £1705 Popcats £1975 Circle £105 Additional hire £420 **Total £15,500**