## **Trustees’ Annual Report**
## **For the period:**
|**From**|**01 January 2025**|**To**|**31 January 2025**|
|---|---|---|---|
|||||
|||||
|**Charity Name**||**1st Hathersage Scout Group**||
|**Charity Registration Number**
(if registered - leave blank if excepted charity)||**1208121**||
|**HQ Registration Number**||**10010603**||
## **Objectives and activities**
|**Summary of the purpose and**
**objects of the charity as set**
**out in its governing document**|The objectives of the charity are as a part of The Scout Association.
**The Purpose of Scouting**
Scouting exists to actively engage and support young people in their
personal development, empowering them to make a positive
contribution to society.
**The Values of Scouting**
As Scouts we are guided by these values
**Integrity**– We act with integrity; we are honest, trustworthy and
loyal
**Respect**– We have self-respect and respect for others
**Care**– We support others and take care of the world in which we
live
**Belief -**We explore our faiths, beliefs and attitudes
**Co-operation**– We make a positive difference; we co-operate with
others and make friends
**The Scout Method**
Scouting takes place when young people, in partnership with adults,
work together based on the values of scouting and:
- enjoy what they are doing and have fun
- take part in activities indoors and outdoors
- learn by doing
- share in spiritual reflection
- take responsibility and make choices
- undertake new and challenging activities
- make and live by their promise|
|---|---|
|**Summary of the main**
**activities in relation to the**
**purpose and objects**|During the year the Group provided a high-quality programme of
activities to over 80 young people across three sections (Beavers,
Cubs and Scouts) in accordance with the Scout Method and aligned
with our Values.
The Beaver section continued to run at or near capacity throughout
the year, with a waiting list for places as they became available. The
programme delivered a wide range of activities in line with Scout
method and values, including climbing and bouldering, map and
compass work, outdoor navigation, campfire cooking, and
community visits – including to the local fire station and Moorland
House residential care home. Young people earned badges across
health and fitness, faiths and beliefs, creative skills and the
outdoors, and a number of Beavers received their Chief Scout’s
Bronze Award on moving up to Cubs. A section sleepover at the hut|
Page 1 1[st] Hathersage Scout Group
Trustees’ Annual Report for the period 01/01/2025 – 31/12/2025
and participation in the Group’s summer camp at Linnet Clough were particular highlights of the year. The Cub section grew significantly during the year, reaching 34 young people, which required the section to be split into two groups to keep sessions safe, manageable and fun. The programme included caving, archery, cricket, shelter building and camp skills, as well as a visit to Chesterfield Observatory and an evening in which Cubs planned, prepared and served a full meal to their parents. Hikes, sleepovers at the hut, and participation in the Group summer camp provided further highlights. Young Leaders supported the section throughout, acting as positive role models for younger members. Badge progression was strong across the section during the year.
The Scout section delivered an engaging and varied programme through a period of leadership change. Key events included the Chilly Challenge – a winter camping expedition with open-fire cooking and navigation – and the Big Shoot camp at Drum Hill, where Scouts competed in archery, shooting and fencing, winning prizes across all categories. In September, two teams completed the 22km Kinder Challenge, self-navigating with minimal leader input. Scouts also represented the Group at the Hathersage Remembrance Parade. Five Chief Scout’s Gold Awards were presented during the year, and two Scouts were selected to attend the World Scout Jamboree in Poland in 2027. Badge progression, with a particular focus on the Chief Scout’s Gold Award, remained a central priority for the section. Across all three sections, the Group continued to deliver its programme in line with Scout method – learning by doing, taking responsibility, undertaking new and challenging activities, and engaging with the wider community. The Group maintained a strong focus on safety and safeguarding throughout the year, with all leaders holding current mandatory training and the Trustee Board strengthening its oversight in this area. The Group also continued to make progress on plans for a new Scout hut, securing grants and match funding to support this long-term investment in the future of Scouting in Hathersage.
**Statement confirming the** The Trustees confirm that the charity meets the Charity **trustees have had regard to** Commission’s Public Benefit criteria under both the advancement of **the guidance issued by the** education and the advancement of citizenship or community **Charity Commission on** development headings. **public benefit**
_**You may choose to include**_ The Charity does not make grant awards. _**further statements, where relevant, about:**_ _Policy on grant making_
## **Achievements and performance**
|**Summary of the main**
**achievements of the charity**
**during the year** **identifying the**
**difference and impact the**
**charity’s work has made,**
**including on sustainability**|Over the course of the year, 1st Hathersage Scout Group provided
high-quality Scouting to over 80 young people across its three
sections, with waiting lists in all sections reflecting sustained demand
from the local community. Young people participated in a broad and
challenging programme — camping, independent navigation,
teamwork, community engagement and practical skills — in direct
pursuit of the Group's purpose of supporting young people's personal
development. Measurable achievements include Chief Scout's
Bronze Awards for Beavers moving up to Cubs, five Chief Scout's
Gold Awards in the Scout section, and two Scouts selected to attend|
|---|---|
|Page 2
1stHathersage Scout Group
Trustees’ Annual Report for the period 01/01/2025 – 31/12/2025||
the World Scout Jamboree in Poland in 2027.
The Group's most significant achievement of the year was continued progress on the project to replace its ageing Scout Hut. Architectural design has advanced, tender responses have been secured, and fundraising has brought the total raised to approximately £380,000 through a combination of grants, match funding and community activity. The new building has been designed to minimise disruption to the existing trees on site and will be substantially more energy efficient than the current structure, including the use of an air source heat pump — reducing both the Group's environmental footprint and its long-term running costs. The project represents a major investment in the future of Scouting in Hathersage, and securing the remaining funding to complete it is the Group's primary strategic priority.
_**You may choose to include**_ During the year, the group secured grants of £21,000 and a match- _**further statements, where**_ funding offer of up to £50,000 in support of the project to replace _**relevant, about:**_ the Scout Hut.
- _Achievements against objectives_
- _Fundraising activities_
- _Contribution made by volunteers_
## **Financial review**
|**Review of the financial**
**position**|During the year the Charity generated unrestricted income of
£31,401 and restricted income of £63,640 (principally comprising
GiftAid received in respect of substantial donations to support the
project to replace the Scout Hut received in the previous period).
The Charity had incurred unrestricted expenses of £14,564, giving
an unrestricted surplus for the year of £16,838. The Trustees note
that this level of surplus is unusually high, given that the Charity
received interest income of £7,608 in the period, associated with
substantial cash balance held whilst the Scout Hut replacement
project is pending, and also because of a catch-up receipt of £4495
of GiftAid covering subs. payments over several years.
The Charity incurred restricted expenses of £17,435, all of which
were in connection with the Scout Hut replacement project.
At the end of the period, the Charity had net unrestricted assets of
£64,111 and restricted assets of £332,831.|
|---|---|
|**Policy on Reserves, why they**
**are held, and the amount of**
**reserves**|The policy on reserves is to hold sufficient resources to continue the
charitable activities of the charity should income and fundraising
activities fall short. The Trustee Board considers that the charity
should hold a sum equivalent to 6 months running costs, circa
£8,000.
The Charity held unrestricted reserves of approximately £64,111 at
year end. This is above the level required for operating expenses.
However, a substantial portion of unrestricted reserves are held in
support of the Scout Hut replacement project, whilst not strictly
restricted for such use.
The charity also holds restricted funds (£332,830) for the Scout Hut|
Page 3 1[st] Hathersage Scout Group
Trustees’ Annual Report for the period 01/01/2025 – 31/12/2025
||replacement project.|
|---|---|
|**Policy on Investments and**
**investment performance**|The Charity does not have sufficient funds to invest in longer term
investments. The Charity has therefore adopted a risk averse
strategy to the investment of its funds. All funds are held in cash
using only mainstream banks or building societies.
The Trustee Board regularly monitors the levels of bank balances to
ensure the Charity has sufficient liquidity to meet its near-term
needs. From time to time, in order to secure increased rates of
interest the Group may place funds on deposit in accounts where a
period of notice is required to before funds can be withdrawn.
Before doing so the Trustee Board considers the cash flow
requirements of the Charity.|
|**A description of the principal**
**risks**||
## **Structure, governance and management**
|**Type of governing document**|The charity’s governing documents are those of The Scout
Association. They consist of a Royal Charter, which in turn gives
authority to the Bye Laws of the Association and The Policy
Organisation and Rules (POR) of The Scout Association.|
|---|---|
|**How the charity is constituted**|The charity is a trust established under its rules which are common
to all Scouts. It is constituted as an educational charity.|
|**Trustee selection methods**|The Trustees are appointed in accordance with the Policy
Organisation and Rules of The Scout Association.|
|**Policies and procedures for**
**the induction and training of**
**trustees**|All Trustees complete The Scout Association trustee and mandatory
learning within the first six months of joining the Trustee Board, they
also complete other Scout Association mandatory learning
periodically as required.|
|**Additional governance**
**arrangements**|The charity is managed by the Trustee Board, the members of
which are the “Charity Trustees”. As charity trustees they are
responsible for complying with legislation applicable to charities.
This includes the registration, keeping proper accounts and making
returns to the Charity Commission as appropriate.
The Trustee Board consists of the Chair, Treasurer and 5 Trustees
and meets 4 times a year on average.
The Trustee Board exists to support the Leadership Teams in
meeting the responsibilities of their appointments and in supporting
them to run high-quality and safe programs that give young people
skills for life. The Trustee Board maintain appropriate governance
policies and oversight.
The Trustee Board is responsible for carrying out its purposes for
the public benefit, complying with the charity’s governing document
and the law, and managing the charity’s resources responsibly.
The Trustee Board is responsible for ensuring the charity is well
managed, risks are assessed and mitigated, buildings and
equipment are in good order and everyone follows legal
requirements and Scout Association Policy, Organisation & Rules.
This includes responsibility for:|
Page 4 1[st] Hathersage Scout Group
Trustees’ Annual Report for the period 01/01/2025 – 31/12/2025
- Promoting a positive image of Scouting in the community, as well as its development;
- Developing, maintaining and regularly reviewing a risk register, including putting in place appropriate mitigations;
- Ensuring that the finances are properly managed, and there are sufficient resources (and reserves) to deliver high quality Scouting;
- Ensuring a system of internal controls is in place that is designed to provide reasonable assurance against material mismanagement or loss;
- Ensuring that property is appropriately managed; Maintaining appropriate insurance of persons, property and equipment;
- Assisting in the recruitment of leaders and other adult support; Having an open and transparent selection process for the recruitment of Trustees;
- Appointing Advisors as required; Ensuring effective administration is in place to support the Trustee Board;
- Ensuring compliance with applicable governance and charity regulations, including in respect to safety and safeguarding;
- Ensuring incidents are appropriately reported in line with regulation and policy;
- Ensuring applicable policies and regulations are regularly reviewed and changes implemented as appropriate;
- Ensuring transparency of operations, including in the preparation of accounts and holding and AGM;
- Ensuring compliance with Data Protection legislation; Acting as a responsible employer for any employees, who are effectively managed.
## **Plans for future periods**
**Plans for future Periods**
Over the coming periods, the Charity intends to continue to deliver a high-quality programme of activities, in accordance with the Scout Method and aligned with our values.
The Charity intends to secure sufficient funding to allow the Scout Hut replacement project to commence as soon as possible.
## **Reference and administration details**
**Principal Address** Scout Hut Baulk Lane Hathersage S32 1AF
Page 5 1[st] Hathersage Scout Group
Trustees’ Annual Report for the period 01/01/2025 – 31/12/2025
||**Names of the charity trustees who**
**manage the charity**|**Office (if any)**|**Dates acted if not for whole**
**year**|
|---|---|---|---|
|1|Thomas Crooks|Chair||
|2|Daniel Thompson|Lead Volunteer||
|3|Leigh White|Treasurer||
|4|Jonathan Burrows|||
|5|Victoria Crooks|||
|6|Joze Taylor||1.1.2025 – 15.05.2025|
|7||||
|8||||
|9||||
|10||||
|11||||
|12||||
## **Name and address of advisors**
|**Name and address of advisors**|||
|---|---|---|
|**Type of advisor**|**Name**|**Address**|
|Independent Examiner / Auditor|Gareth Hunt|_34 Woodholm Road, Sheffield, S11_
_9HT_|
## **Declaration**
**The trustees declare that they have approved the trustees’ report above. Signed on behalf of the charity’s trustees by:**
|**Signed on behalf of the charity’s**|**trustees by:**||
|---|---|---|
|**Signature**|||
|**Full name**|**Jonathan Burrows**||
|**Position held**|**Trustee**||
|**Date**|||
Page 6 1[st] Hathersage Scout Group
Trustees’ Annual Report for the period 01/01/2025 – 31/12/2025
## Unaudited Financial Statements
of the
## 1st Hathersage Scout Group
for the year ended
## 31 December 2025
Bank: Metrobank 58-64 Fargate Sheffield City Centre Sheffield S1 2HE
Prepared by L. White _(Hon. Treasurer)_
Page 1
## Statement of Financial Activities
|Statement of Financial Activities||
|---|---|
|INCOME:
Bank Interest
Donation
Events / Camps
Fundraising
Gift Aid
Hut Hire
Membership Fees
Bank Fees (Expenses)
Events (Expenses)
Utilities Refund
TOTAL INCOME:
EXPENSES:
Group Running Costs
Section Running Costs
Bank Fees
New Hut Project
Capital Expenditure
Hut Running Costs
Camps/Events/Activities
Costs of Fundraising
Hut Hire Refund / Misc -Sundry Expenses:
Insurance
Capitation
Less: Capitalised as Tangible Fixed Asset
TOTAL EXPENSES:
NET INCREASE / (DECREASE) IN FUNDS:
FUND BALANCES BROUGHT FORWARD AT 1ST JAN**:
PRIOR YEAR ADJUSTMENT***
**FUND BALANCES CARRIED FORWARD AT 31ST DEC:**
TRANSFERS BETWEEN FUNDS:
EXCESS OF INCOME OVER EXPENSES|**Total**
**Total**
**2025**
**2024**
**(Restated)**
**£**
**£**
**£**
**£**
7,608
0
7,608
0
1,091
1,091
3,967
0
3,967
2,026
0
49
49
250,416
4,495
62,500
66,995
7,750
7,750
9,838
7,968
7,968
8,116
(376)
(376)
(327)
(10)
(10)
0
0
0
44
**Unres.**
**Funds**
**Res. Funds**|
||**31,401**
**63,640**
**95,041**
**270,111**|
||356
0
356
375
659
0
659
1,820
120
0
120
0
17,345
17,345
359
0
359
150
5,778
0
5,778
4,443
2,685
0
2,685
3,963
0
0
0
10
155
0
155
80
1,414
0
1,414
3,037
0
3,037
2,558
0
(17,345)
(17,345)|
||**14,564**
**0**
**14,564**
**13,399**|
|||
||16,838
63,640
80,477
256,713
-
-
-
-|
||16,838
63,640
80,477
256,713
47,273
269,192
316,465
58,694
1,059|
||**64,111**
**332,831**
**396,943**
**316,465**|
## Statement of Assets & Liabilities
|Note
TANGIBLE FIXED ASSETS:
Investment in replacement hut building
CURRENT ASSETS:
Cash at Bank - Current Account
Cash at Bank - Deposit Account
Cash in hand
Debtors
Prepayments
Accrued income
TOTAL CURRENT ASSETS:
LIABILITIES:
Creditors: Amounts falling due within one year
Accruals
Deferred Income
NET CURRENT ASSETS/LIABILITIES:
TOTAL NET ASSETS:
SCOUT GROUP FUNDS
Unrestricted Funds
Restricted Funds ##
**TOTAL SCOUT GROUP FUNDS**
## Comprising:
HUT ROOF
Hut Build
SINK
BRADWELL|**2025**
**£**
17,345
24,054
354,608
0
208
1,561
44
380,474
0
(172)
(705)
**379,597**
**396,943**
64,111
332,831
**396,943**
18,547
314,055
228
-
332,830|**2024**
**(Restated*)**
**£**
0|
|---|---|---|
|||315,230
0
0
208
1,483
87|
|||317,007|
|||0
0
(542)|
|||**316,465**|
|||**316,465**|
|||47,273
269,192|
|||**316,465**|
|||18,547
250,416
228
-|
|||269,191|
* In 2024 the Bradwell group was established as an independent entity and the balance of money held by 1st Hathersage Scout Group in respect of Bradwell was transferred to the new entity. In the 2024 accounts this was shown as a payment from unreserved funds. This has been corrected and restated as a payment from reserved funds.
## Accounting Policies
The charity is a public benefit entity.
The financial statements have been prepared on an Accruals basis in accordance with The Scout Association's Guidance "Guidance on the Accounting and Audit Requirements for Group, Districts, Counties/Areas and Scottish Regions" (LT103950) together with applicable accounting standards (FRS102) and the Charities SORP 2019.
The financial statements include all transactions, assets and liabilities for which the Scout Group Trustees are responsible in law.
Income from the hire of Scout Hut premises is accounted for on an event by event basis.
All other income is generally recognised when it is received.
Capitation costs, are collected and held to be paid to the District Scouts.
Grants and donations are accounted for when paid.
Tangible fixed assets: Expenditure on the construction of the replacement Scout hut is capitalised at cost as incurred. The asset is not depreciated while it remains under construction; depreciation will be charged over its useful economic life once the building is complete and brought into use.
**Restricted funds:** Represent a) income which may be expended only on those restricted objects provided in the terms of the donation, grant or receipt and b) donations or grants received for a specific object or invited by the Scout Group for a specific object. The funds may only be expended on the specific object for which they were given.
Any balance remaining unspent at the end of each year must be carried forward as a balance on that fund.
## **Charities SORP Going Concern**
The trustees have assessed the charity’s ability to continue as a going concern and have a reasonable expectation that the charity has adequate resources to continue in operational existence for the foreseeable future, being at least 12 months from the date of approval of the financial statements. Accordingly, the financial statements have been prepared on a going concern basis.
In making this assessment, the trustees have considered the charity’s current financial position, cash flow forecasts, and the principal risks and uncertainties it faces. This includes a review of income streams, expenditure commitments, and the impact of any known or anticipated legal, regulatory, or economic changes.
This assessment is consistent with the requirements of the Charities SORP (FRS 102) 2019, which mandates disclosure of the basis for the going concern assumption and any significant judgements made by the trustees in reaching their conclusion.
## **Additional Notes**
The trustees confirm that they have reviewed the charity’s financial forecasts. No material uncertainties have been identified that would cast significant doubt on the charity’s ability to continue as a going concern. The charity has sufficient reserves and access to funding to meet its obligations as they fall due.
## **Independent examiner’s report to the trustees of 1[st] Hathersage Scout Group**
I report to the trustees on my examination of the accounts of the 1[st] Hathersage Scout Group (the “Scout Group”) for the year ended 31 December 2025.
## **Responsibilities and basis of report**
As the charity trustees of the Scout Group you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).
I report in respect of my examination of the Scout Group accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
## **Independent examiner’s statement**
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
1. accounting records were not kept in respect of the Scout Group as required by section 130 of the Act; or
2. the accounts do not accord with those records; or
3. the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Signed:
Name: Gareth Hunt
FCA (ICAEW - 9155909)
Address: 34 Woodholm Road, Sheffield, S11 9HT
Date: 9[th] July 2026
## **Independent examiner’s report to the trustees of 1[st] Hathersage Scout Group**
I report to the trustees on my examination of the accounts of the 1[st] Hathersage Scout Group (the “Scout Group”) for the year ended 31 December 2025.
## **Responsibilities and basis of report**
As the charity trustees of the Scout Group you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).
I report in respect of my examination of the Scout Group accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
## **Independent examiner’s statement**
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
1. accounting records were not kept in respect of the Scout Group as required by section 130 of the Act; or
2. the accounts do not accord with those records; or
3. the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Signed:
Name: Gareth Hunt
FCA (ICAEW - 9155909)
Address: 34 Woodholm Road, Sheffield, S11 9HT
Date: 9[th] July 2026