## Trustees' Annual Report ## For the period |From (start date)|**0**|**1**|**0**|**1**|**2**|**4**|**4**|**3**|**1**|**1**|**2**|**2**|**4**| |---|---|---|---|---|---|---|---|---|---|---|---|---|---| ||||||||||||||| |**Section A**|||**Reference and administration details**||||||||||| |Charity name
Other names the charity is known by
Registered charity number (if any)
HQ registration number
Charity’s principal address|||N/A
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1st Hathersage Scout Group||||||||||| ||||ScoutHut||||||||||| ||||Baulk Lane||||||||||| ||||Hathersage||||||||||| ||||Postcode||||S|3|2|1|A|F|| ## Names of the charity trustees who manage the charity _(These will be published in the annual report of the charity and the Charity Register if reporting for a Registered Charity with a charity regulator)_ |1
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15|**Trustee Name**|**Office (if any)**|**Dates acted if not for**
**whole year**| |---|---|---|---| ||Thomas Crooks|Chair|| ||Leigh White|Treasurer|| ||Jonathan Burrows||| ||Victoria Crooks||| ||Daniel Thompson||| ||JozeTaylor||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| Names and addresses of advisers (optional information but encouraged as best practice) _(These will be published in the annual report of the charity)_ Type of advisor Name Address 1 LT700001 (27 February 2024) |**Section B**|**Structure, governance and management**| |---|---| |Description of the charity’s trusts
Additional governance issues (optional information but encouraged as best practice)
(e.g. trust deed, constitution)
Type of governing document
The Group is a trust established under its rules which are
common to all Scouts Groups under the Scout Association.
Policies and procedures adopted for:
a) the induction and training of trustees; b)
trustee' consideration of major risks and
the systems and procedures to manage
them
The Group's governing documents are those of the The
Scout Association. They consist of a Royal Charter, which in
turn gives authority to the Bye Laws of the Association and
The Policy, Organisation and Rules of The Scout Association.
You may choose to include additional
information, where relevant, about:
(e.g. appointed by, elected by)
The Trustees are appointed in accordance with the Policy,
Organisation and Rules of The Scout Association.
Trustee selection methods
(e.g. trust, association, company)
How the charity is constituted
The Group is managed by the Group Trustee Board, the
members of which are the ‘Charity Trustees’ of the Scout
Group which is an educational charity. As charity trustees they
are responsible for complying with legislation applicable to
charities. This includes the registration, keeping proper
accounts and making returns to the Charity Commission as
appropriate.
The Trustee Board currently consists of the Chair, Treasurer
and 3 Trustees (1 Trustee stepped down after the yearend)
and meets periodically through the year.
Members of the Trustee Board complete 'Being a Scouts
Trustee' training within the first 6 months of joining the Board.
This Group Trustee Board exists to make sure the charity is
well-managed, risks are assessed and mitigated, buildings
and equipment are in good working order, and everyone
follows legal requirements and the organisation's policies and
rules. Their support helps other volunteers run high-quality
and safe programmes that gives young people skills for life.|| ||The Group's governing documents are those of the The
Scout Association. They consist of a Royal Charter, which in
turn gives authority to the Bye Laws of the Association and
The Policy, Organisation and Rules of The Scout Association.| ||| ||The Group is a trust established under its rules which are
common to all Scouts Groups under the Scout Association.| ||| ||The Trustees are appointed in accordance with the Policy,
Organisation and Rules of The Scout Association.| ||The Group is managed by the Group Trustee Board, the
members of which are the ‘Charity Trustees’ of the Scout
Group which is an educational charity. As charity trustees they
are responsible for complying with legislation applicable to
charities. This includes the registration, keeping proper
accounts and making returns to the Charity Commission as
appropriate.
The Trustee Board currently consists of the Chair, Treasurer
and 3 Trustees (1 Trustee stepped down after the yearend)
and meets periodically through the year.
Members of the Trustee Board complete 'Being a Scouts
Trustee' training within the first 6 months of joining the Board.
This Group Trustee Board exists to make sure the charity is
well-managed, risks are assessed and mitigated, buildings
and equipment are in good working order, and everyone
follows legal requirements and the organisation's policies and
rules. Their support helps other volunteers run high-quality
and safe programmes that gives young people skills for life.| 2 LT700001 (27 February 2024) |**Section B**|**Structure, governance and management (continued)**| |---|---| ||**Risk and Internal Control**
The group has in place systems of internal controls that are
designed to provide reasonable assurance against material
mismanagement or loss, these include 2 signatories for all
payments and a comprehensive insurance policies to ensure
that insurable risks are covered.| 3 LT700001 (27 February 2024) |**Section C**|**Objectives and activities**| |---|---| |Summary of the objects of the charity set
out in its governing document
Summary of the main activities in relation
to these objects|**The Purpose of Scouting**
Scouting exists to actively engage and support young people
in their personal development,
empowering them to make a positive contribution to society.
**The Values of Scouting**
As Scouts we are guided by these values:
**Integrity -**We act with integrity; we are honest, trustworthy
and loyal.
**Respect -**We have self-respect and respect for others.
**Care -**We support others and take care of the world in which
we live.
**Belief -**We explore our faiths, beliefs and attitudes.
**Co-operation -**We make a positive difference; we co-operate
with others and make friends.
**The Scout Method**
Scouting takes place when young people, in partnership with
adults, work together based on the
values of Scouting and:
- enjoy what they are doing and have fun
- take part in activities indoors and outdoors
- learn by doing
- share in spiritual reflection
- take responsibility and make choices
- undertake new and challenging activities
- make and live by their Promise.| ||| ||The Group provides a programme of activites for young
people aged 6 - 14 in accordance with the Scout Method and
values described above.| Additional details of the objectives and activities (optional information but encouraged as best practice) You **may choose** to include further statements, where relevant, about: • policy on grantmaking; • contribution made by volunteers; • policy on investments. Public benefit statement The Group meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings. **Section D Achievements and performance** 4 LT700001 (27 February 2024) |Summary of the main achievements of
the charity during the year|During the year the Group provided a high-quality programme
of activities to over 70 young people across three sectiions
(Beavers, Cubs and Scouts) in accordance with the Scout
Method and aligned with our Values.| |---|---| |**Section E**|**Financial Review**| |---|---| |Quantify and explain any designations
Details of any funds materially in deficit
(circumstances plus steps to eliminate)
Further financial review details (optional information)
You**may choose**to include additional
information, where relevant, about:
• the charity’s principal sources of funds
(including any fundraising);
The Group held unrestricted reserves of approximately
£43,000 at year end.
**Investment Policy**
The Group does not have sufficient funds to invest in longer
term investments. The Group has therefore adopted a risk
averse strategy to the investment of its funds. All funds are
held in cash using only mainstream banks or building
societies.
**Reserves Policy**
The Group's policy on reserves is to hold sufficient resources
to continue the charitable activities of the
group should
income and fundraising activities fall short. The Group Trustee
Board considers that the group should hold a sum equivalent
to 6 months running costs, circa £8,000.
Brief statement of the charity’s policy on
reserves|The Group held unrestricted reserves of approximately
£43,000 at year end.
**Reserves Policy**
The Group's policy on reserves is to hold sufficient resources
to continue the charitable activities of the
group should
income and fundraising activities fall short. The Group Trustee
Board considers that the group should hold a sum equivalent
to 6 months running costs, circa £8,000.| ||| ||| ||
**Investment Policy**
The Group does not have sufficient funds to invest in longer
term investments. The Group has therefore adopted a risk
averse strategy to the investment of its funds. All funds are
held in cash using only mainstream banks or building
societies.| 5 LT700001 (27 February 2024) The Group Trustee Board regularly monitors the levels of bank balances to ensure the Group has sufficient liquidity to meet its near-term needs. From time to time, in order to secure increased rates of interest the Group may place funds on deposit in accounts where a period of notice is required to before funds can be withdrawn. Before doing so the Group Trustee Board considers the cash flow requirements of the Group. ## **Section F** ## **Other Optional Information** Plans for future periods (details of any significant activities planned to achieve them) The Group has raised funds and received donations to support constructing a new Scout Hut for the Group. The Group is currently working to secure planning permission and to have a fully costetd plan in order to allow further targeted fund raising as necessary. ## **Section G** ## **Declaration** The trustees declare that they have approved the trustees’ report above Signed on behalf of the charity’s trustees |Signature(s)
Full name(s)
Date
Position (eg Secretary, Chair)|||||||| |---|---|---|---|---|---|---|---| ||||||||| ||Jonathan Burrows||||||| ||||||||| ||Trustee||||||| ||1
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5||||||| ||1|3|0|8|2|5|| 6 LT700001 (27 February 2024) ## Unaudited Financial Statements of the ## 1st Hathersage Scout Group for the year ended 31 December 2024 Bank: Metrobank 58-64 Fargate Sheffield City Centre Sheffield S1 2HE Prepared by L. White _(Hon. Treasurer)_ ## Statement of Financial Activities |INCOME:
Subscriptions:
Utilities refund / Donation - Similar:
Hut Hire:
Camps/Activities/Events:
Fundraising etc.:
Bank charges / Other receipts:
TOTAL INCOME:
EXPENSES:
Capitation:
Group Running Costs:
Section Running Costs:
Hut Running Costs:
Costs of Fundraising:
Bradwell Group Running Costs
Camps/Events/Activities:
Capital Expenditure:
Hut Hire Refund / Misc -Sundry Expenses:
TOTAL EXPENSES:
NET INCREASE / (DECREASE) IN FUNDS:
FUND BALANCES BROUGHT FORWARD AT 1ST JAN:
PRIOR YEAR ADJUSTMENT (ACCRUALS)
**FUND BALANCES CARRIED FORWARD AT 31ST DEC:**
EXCESS OF INCOME OVER EXPENSES
TRANSFERS BETWEEN FUNDS:|**Total**
**Total**
**2024**
**2023**
**£**
**£**
**£**
**£**
8,116
-
8,116
9,035
44
-
44
399
9,838
-
9,838
7,043
2,026
-
2,026
5,314
-
250,416
250,416
143
327
-
-
327
-
10
**Unres.**
**Funds**
**Res. Funds**| |---|---| ||**19,695**
**250,416**
**270,111**
**21,944**| ||2,558
2,558
4,628
375
375
2,659
1,820
1,820
893
4,443
4,443
5,638
10
10
75
-
-
9,965
3,963
3,963
3,002
150
150
404
80
80
80| ||**13,399**
**-**
**13,399**
**27,345**| ||| ||6,297
250,416
256,713
5,401
-
-
-
-
-| ||6,297
250,416
256,713
5,401
-
35,816
22,878
58,694
64,095
1,059
-
1,059
-| ||**43,171**
**273,294**
**316,465**
**58,694**| ## Statement of Assets & Liabilities |Note
CURRENT ASSETS:
Cash at Bank - Current Account
Cash at Bank - Deposit Account
Cash in hand
Debtors
Prepayments
Accrued income
TOTAL CURRENT ASSETS:
LIABILITIES:
Creditors: Amounts falling due within one year
Accruals
Deferred Income
NET CURRENT ASSETS/LIABILITIES:
SCOUT GROUP FUNDS
Unrestricted Funds
Restricted Funds ##
**TOTAL SCOUT GROUP FUNDS**
## Comprising:
HUT ROOF
Hut Build
SINK
BRADWELL|**2024**
**£**
315,230
-
-
208
1,483
87
317,007
-
-
542
-
**316,465**
43,171
273,294
**316,465**
18,547
250,416
228
4,102
273,293|**2023**
**(restated)**
**£**
58,486
208
-
-
1,329
-| |---|---|---| |||60,023| |||| |||-
237
-
34
-| |||**59,753**| |||36,875
22,878| |||**59,753**| |||18,547
-
228
4,102| |||22,878| ## Accounting Policies The charity is a public benefit entity. The financial statements have been prepared on an Accruals basis in accordance with The Scout Association's Guidance "Guidance on the Accounting and Audit Requirements for Group, Districts, Counties/Areas and Scottish Regions" (LT103950) together with applicable accounting standards (FRS102) and the Charities SORP 2019. The financial statements include all transactions, assets and liabilities for which the Scout Group Trustees are responsible in law. Income from the hire of Scout Hut premises is accounted for on an event by event basis. All other income is generally recognised when it is received. Capitation costs, are collected and held to be paid to the District Scouts. Grants and donations are accounted for when paid. **Restricted funds:** Represent a) income which may be expended only on those restricted objects provided in the terms of the donation, grant or receipt and b) donations or grants received for a specific object or invited by the Scout Group for a specific object. The funds may only be expended on the specific object for which they were given. Any balance remaining unspent at the end of each year must be carried forward as a balance on that fund. ## **Charities SORP** ## **Going Concern** The trustees have assessed the charity’s ability to continue as a going concern and have a reasonable expectation that the charity has adequate resources to continue in operational existence for the foreseeable future, being at least 12 months from the date of approval of the financial statements. Accordingly, the financial statements have been prepared on a going concern basis. In making this assessment, the trustees have considered the charity’s current financial position, cash flow forecasts, and the principal risks and uncertainties it faces. This includes a review of income streams, expenditure commitments, and the impact of any known or anticipated legal, regulatory, or economic changes. This assessment is consistent with the requirements of the Charities SORP (FRS 102) 2019, which mandates disclosure of the basis for the going concern assumption and any significant judgements made by the trustees in reaching their conclusion. ## **Additional Notes** The trustees confirm that they have reviewed the charity’s financial forecasts. No material uncertainties have been identified that would cast significant doubt on the charity’s ability to continue as a going concern. The charity has sufficient reserves and access to funding to meet its obligations as they fall due. ## Notes to the Financial Statements Examiner’s Report: