2025-03-31-accounts - 1st Cockermouth Scout Group

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Trustees' Annual Report

For the period

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From (start date) 1 1 0 7 2 4 to end date 2 4 0 6 2 5
Section A Reference and administration details
Charity name 1st Cockermouth Scout Group
Other names the charity is known by
1 2 0 8 0 4 2
Registered charity number (if any)
1 0 0 1 2 4 5 3
HQ registration number
Charity’s principal address Cockermouth Scout Centre
St Helen's Street
Cockermouth
Postcode C A 1 3 9 H X
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Names of the charity trustees who manage the charity

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(These will be published in the annual report of the charity and the Charity Register if reporting for a Registered Charity with a charity regulator)
Dates acted if not
Trustee Name Office (if any)
for whole year
1 Suzanne Leather Chair
2 Steve Dawson Lead Volunteer
3 Catherine Irwin Secretary
4 Steve Sharpe Treasurer
5 Steve Hardy
6 Hannah Bradshaw
7 Myles Hamilton
8 Clare Dawson
9 Jon Bradley
10 Josh Hewer
11 Ashley Napier
12 Mike Fitzgerald
13
14
15
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Names and addresses of advisers (optional information but encouraged as best practice) (These will be published in the annual report of the charity)

Type of advisor Name Address

1st Cockermouth Scouts Trustees Report June 2025

Section B	Structure, governance and management
Description of the charity’s trusts Additional governance issues (optional information but encouraged as best practice) Type of governing document The Group's governing documents are those of the The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association. (e.g. trust deed, constitution) The Group is a trust established under its rules which are common to all Scouts. Trustee selection methods You may choose to include additional information, where relevant, about: The Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association. (e.g. appointed by, elected by) The Group is managed by the Group Trustee Board, the members of which are the ‘Charity Trustees’ of the Scout Group which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate. The Trustee Board consists of the Chair, Treasurer, Group Lead Volunteer and 9 Trustees and meets every 2 months. Members of the Trustee Board complete Being a Scouts Trustee learning within the first 6 months of joining the Board. This Group Trustee Board exists to make sure the charity is well-managed, risks are assessed and mitigated, buildings and equipment are in good working order, and everyone follows legal requirements and the organisation's policies and rules. Their support helps other volunteers run high- quality and safe programmes that gives young people skills for life. Risk and Internal Control The Group Trustee Board has identified the major risks to which they believe the Group is exposed, these have been reviewed and systems have been established to mitigate against them. The main areas of concern that have been identified are: > Safe scouting. Injury to leaders, helpers, supporters and members. The Group through the capitation fees contributes to the Scout Association's national accident insurance policy. Risk Assessments are undertaken before all activities and are regularly reviewed. All accidents, injuries and near misses are reported via an online form and are reviewed at Trustee meetings; any learning from these incidents is shared with leaders and risk assessments are updated. Policies and procedures adopted for: a) the induction and training of trustees; b) trustee' consideration of major risks and the systems and procedures to manage them How the charity is constituted (e.g. trust, association, company)

Section B

Structure, governance and management

Description of the charity’s trusts
Additional governance issues (optional information but encouraged as best practice)
Type of governing document
The Group's governing documents are those of the The
Scout Association. They consist of a Royal Charter, which
in turn gives authority to the Bye Laws of the Association
and The Policy, Organisation and Rules of The Scout
Association.
(e.g. trust deed, constitution)
The Group is a trust established under its rules which are
common to all Scouts.
Trustee selection methods
You may choose to include additional
information, where relevant, about:
The Trustees are appointed in accordance with the Policy,
Organisation and Rules of The Scout Association.
(e.g. appointed by, elected by)
The Group is managed by the Group Trustee Board, the
members of which are the ‘Charity Trustees’ of the Scout
Group which is an educational charity. As charity trustees
they are responsible for complying with legislation
applicable to charities. This includes the registration,
keeping proper accounts and making returns to the Charity
Commission as appropriate.
The Trustee Board consists of the Chair, Treasurer, Group
Lead Volunteer and 9 Trustees and meets every 2 months.
Members of the Trustee Board complete Being a Scouts
Trustee learning within the first 6 months of joining the
Board.
This Group Trustee Board exists to make sure the charity is
well-managed, risks are assessed and mitigated, buildings
and equipment are in good working order, and everyone
follows legal requirements and the organisation's policies
and rules. Their support helps other volunteers run high-
quality and safe programmes that gives young people skills
for life.
Risk and Internal Control
The Group Trustee Board has identified the major risks to
which they believe the Group is exposed, these have been
reviewed and systems have been established to mitigate
against them. The main areas of concern that have been
identified are:
> Safe scouting. Injury to leaders, helpers, supporters and
members. The Group through the capitation fees
contributes to the Scout Association's national accident
insurance policy. Risk Assessments are undertaken before
all activities and are regularly reviewed. All accidents,
injuries and near misses are reported via an online form
and are reviewed at Trustee meetings; any learning from
these incidents is shared with leaders and risk
assessments are updated.
Policies and procedures adopted for:
a) the induction and training of trustees; b) trustee' consideration of major risks and the systems and procedures to manage them
How the charity is constituted
(e.g. trust, association, company)

1st Cockermouth Scouts Trustees Report June 2025

Section B	Structure, governance and management (continued)
	Risk and Internal Control cont > Deterioration of the Scout Centre. The building and grounds require ongoing maintainence and improvements to ensure that scouting can continue into the future in Cockermouth. The Building sub-committee lead on significant improvement works this year. Grant funding has been used to insulate internal and external walls, replace all original windows with new double glazed units and UPVC frames, clean and make repairs to the roof, replace external fire doors and front door. New signage has also been installed. Further works to replace all toilets/showers is planned for 25/26. > Reduced income. The group is relient for income from subscriptions, fundraising, grant applications and building hire. In 24-25 subscriptions have not been increased but this will be revisited by the new trustee board. The group does hold a reserve to ensure the continuity of activities should there be a major reduction in income. The Group has sufficient buildings and contents insurance in place to mitigate against permanent loss. > Reduction or loss of leaders. The group is totally reliant upon volunteers to run and administer the activities of the group. If there was a reduction in the number of leaders to an unacceptable level in a particular section or the group as a whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the closure of the Group. > Data protection. The Group uses Online Scout Manager to manage data and follows POR regarding data protection. The trustees identified a need for CCTV at the front of the building and this requires a clear policy regarding data storage and control. The trustees want to move forward with this but will require support from an expert in this area. > Reduction or loss of members. The Group provides activities for all young people aged 4 to 18. If there was a reduction in membership in a particular section or the group as whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group.

Section B

Structure, governance and management (continued)

Risk and Internal Control cont
> Deterioration of the Scout Centre. The building and
grounds require ongoing maintainence and improvements
to ensure that scouting can continue into the future in
Cockermouth. The Building sub-committee lead on
significant improvement works this year. Grant funding has
been used to insulate internal and external walls, replace all
original windows with new double glazed units and UPVC
frames, clean and make repairs to the roof, replace external
fire doors and front door. New signage has also been
installed. Further works to replace all toilets/showers is
planned for 25/26.
> Reduced income. The group is relient for income from
subscriptions, fundraising, grant applications and building
hire. In 24-25 subscriptions have not been increased but
this will be revisited by the new trustee board. The group
does hold a reserve to ensure the continuity of activities
should there be a major reduction in income. The Group
has sufficient buildings and contents insurance in place to
mitigate against permanent loss.
> Reduction or loss of leaders. The group is totally reliant
upon volunteers to run and administer the activities of the
group. If there was a reduction in the number of leaders to
an unacceptable level in a particular section or the group as
a whole then there would have to be a contraction,
consolidation or closure of a section. In the worst case
scenario the closure of the Group.
> Data protection. The Group uses Online Scout Manager
to manage data and follows POR regarding data protection.
The trustees identified a need for CCTV at the front of the
building and this requires a clear policy regarding data
storage and control. The trustees want to move forward
with this but will require support from an expert in this area.
> Reduction or loss of members. The Group provides
activities for all young people aged 4 to 18. If there was a
reduction in membership in a particular section or the group
as whole then there would have to be a contraction,
consolidation or closure of a section. In the worst case
scenario the complete closure of the Group.

1st Cockermouth Scouts Trustees Report June 2025

Section C	Objectives and activities
Additional details of the objectives and activities (optional information but encouraged as best practice) Youmay chooseto include further statements, where relevant, about: • policy on grantmaking; • contribution made by volunteers; • policy on investments. Public benefit statement The Purpose of Scouting Scouting exists to actively engage and support young people in their personal development, empowering them to make a positive contribution to society. The Values of Scouting As Scouts we are guided by these values: Integrity -We act with integrity; we are honest, trustworthy and loyal. Respect -We have self-respect and respect for others. Care -We support others and take care of the world in which we live. Belief -We explore our faiths, beliefs and attitudes. Co-operation -We make a positive difference; we co- operate with others and make friends. The Scout Method Scouting takes place when young people, in partnership with adults, work together based on the values of Scouting and: - enjoy what they are doing and have fun - take part in activities indoors and outdoors - learn by doing - share in spiritual reflection - take responsibility and make choices - undertake new and challenging activities - make and live by their Promise. Summary of the objects of the charity set out in its governing document Summary of the main activities in relation to these objects All members taking part in a balanced programme, comprising a mix of indoor, outdoor, and offsite activities. Our activities build Skills for Life and enable achievement of various staged activity badges and multi-part badges building to Chief Scouts Awards in each section. In addition, community activities, volunteering, and joint events with other sections and Groups form part of the program. Self-esteem, reliance and other life skills are built along the Scouting journey. Volunteers are vital to the safe and effective Scouting. Without volunteers the Group would not exist. Cockermouth Scout Group is fortunate to have a high level of volunteer support from Scout Leaders and from the parent body/group scout council. Scout Section Leaders- Sections have committed volunteer leaders who plan and implement a varied progamme. Parent Helpers with DBSprovide further support in section meetings and at events such as camp. Parent Helperssupport at meetings particularly in Squirrels, Beavers and Cubs. Group Supportershelp in other areas such as fundraising, grant applications, safety expertise, organisation of external activities, uniform swapshop etc. The Group meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings.

Section C

Objectives and activities

Additional details of the objectives and activities (optional information but encouraged as best practice)
Youmay chooseto include further
statements, where relevant, about:
• policy on grantmaking;
• contribution made by volunteers;
• policy on investments.
Public benefit statement
The Purpose of Scouting
Scouting exists to actively engage and support young
people in their personal development, empowering them to
make a positive contribution to society.
The Values of Scouting
As Scouts we are guided by these values:
Integrity -We act with integrity; we are honest, trustworthy
and loyal.
Respect -We have self-respect and respect for others.
Care -We support others and take care of the world in
which we live.
Belief -We explore our faiths, beliefs and attitudes.
Co-operation -We make a positive difference; we co-
operate with others and make friends.
The Scout Method
Scouting takes place when young people, in partnership
with adults, work together based on the values of Scouting
and:
- enjoy what they are doing and have fun
- take part in activities indoors and outdoors
- learn by doing
- share in spiritual reflection
- take responsibility and make choices
- undertake new and challenging activities
- make and live by their Promise.
Summary of the objects of the charity set
out in its governing document
Summary of the main activities in relation
to these objects
All members taking part in a balanced programme,
comprising a mix of indoor, outdoor, and offsite activities.
Our activities build Skills for Life and enable achievement of
various staged activity badges and multi-part badges
building to Chief Scouts Awards in each section. In
addition, community activities, volunteering, and joint
events with other sections and Groups form part of the
program. Self-esteem, reliance and other life skills are built
along the Scouting journey.
Volunteers are vital to the safe and effective Scouting. Without
volunteers the Group would not exist. Cockermouth Scout Group is
fortunate to have a high level of volunteer support from Scout
Leaders and from the parent body/group scout council.
Scout Section Leaders- Sections have committed volunteer
leaders who plan and implement a varied progamme.
Parent Helpers with DBSprovide further support in section
meetings and at events such as camp.
Parent Helperssupport at meetings particularly in Squirrels,
Beavers and Cubs.
Group Supportershelp in other areas such as fundraising, grant
applications, safety expertise, organisation of external activities,
uniform swapshop etc.
The Group meets the Charity Commission's public benefit
criteria under both the advancement of education and the
advancement of citizenship or community development
headings.

1st Cockermouth Scouts Trustees Report June 2025

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Section D Achievements and performance
Summary of the main achievements of This year the group has continued to grow with 187 young people involved
the charity during the year across all sections. A second Explorer unit has been established and we
now have 54 members in Explorers which is an exceptional achievement.
The volunteer team has continued to grow with over 50 adults, including 29
team leaders and members, giving up their time to provide a wide-ranging
programme which supports the personal development of our young people.
Camp days and overnight opportunities have been provided for all sections
including the District Camp for Squirrels, Beavers and Cubs. Chief Scout
Gold and DofE expeditions have continued to stretch and challenge those in
the senior sections alongside camps, manhunt and the Monopoly Run in
London.
The group has continued to support the local community and promote
scouting values through activities including the Remembrance Day parade,
Christmas lights switch on and coffee delivery, providing refreshments
during Lakeland sporting events, and environmental projects.
Significant improvements have been made to the Scout Centre thanks to
the tireless work of the building sub-committee and grant application team.
Energy efficiency has been improved, new windows and doors have been
installed and a quiet breakout room has been created.
Section E Financial Review
Reserves Policy
Brief statement of the charity’s policy on
reserves
The Group's policy on reserves is to hold sufficient
resources to continue the charitable activities of the group
should income and fundraising activities fall short. The
Group Trustee Board considers that the group should hold
a sum equivalent to 6 months running costs, circa £15000.
Quantify and explain any designations
Investment Policy
The Group does not have sufficient funds to invest in longer
Details of any funds materially in deficit term investments. The Group has therefore adopted a risk
(circumstances plus steps to eliminate) averse strategy to the investment of its funds. All funds are
held in cash using only mainstream banks or building
societies.
Further financial review details (optional information)
You may choose to include additional Other Optional Information
information, where relevant, about:
• the charity’s principal sources of funds
(including any fundraising);
• how expenditure has supported the key
objectives of the charity;
• investment policy and objectives;
Section F
Plans for future periods (details of any
significant activities planned to achieve
them)
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1st Cockermouth Scouts Trustees Report June 2025

Section G		Declaration	Declaration
The trustees declare that they have approved			the trustees’ report above
Signed on behalf of the charity’s trustees
Signature(s)

Full name(s)	Suzanne		Leather			Steve Dawson

Position (eg Secretary, Chair)	Chair of Trustees					Group Lead Volunteer

Date	2	5	0 6	2	5

1st Cockermouth Scouts Trustees Report June 2025

1 st Cockermouth Scout Group {Charity no. 1208042) Receipts and payments account For the year from 0110412024 To 3110312025 Receipts and payments UnrestrietÈd fund5 UnrÈs*rieied fLFnds Rocei Donations, le acies and similar inctsme Membership subscri Donations Legacies Gifl Aid OÈher sirnilar income 2024125 2024125 17.710 1.218 26,090 400 Sub totsl Grants Maintenenaee Other rants rant 1.500 2B,320 Sub total ross) Fundraising events Camp Fees DoEIMisc Detail 3 Olher fundraisin 11,991 680 1,707 2,651 Sub totsl Scout hut income Hire of building Hir& of equipment Other Sul hut inceme 8.571 Sub fotal .8,671 Investm?nt income Bank interest Societ int8resl The Scout Association Short Term Investment Service Olher inveslmenl Income 73 71 71 Total Gross Income Asset and Investmènt $ale5, etc. Total receipts LT700002 IFÈbruary 20241 1 of3

Receipts and payments account For the year from 0110412024 3110312025 Receipts and payments Unrestricted fijnds Unrestrict8d funds Pa ents Charitable Pa ents Membership subscri tiDnS aid on Youlh pro ramtne and activiti&s Adult support and trainin 2024125 2024125 Nationallcaun IArealDislrict 6.636 8,360 23,502 Water and Sewerage Electricity and Gas nsur8nce R8pairs Ren8v4als Materials and equipment Prinling and photocop in Contiibulion lo cam costs DoEIMis¢ AGM and twsteÈ 8xpenses Waste Conlract Fire EquipmenVSuDfÈyslAudits Contractor Staffwages 3.407 136 8,325 1,163 3.033 1,551 30,042 1,023 7,964 ,389 8.454 13 3.492 630 471 ,234 Sub total Fundpal8ln expenses Bank Char es Matthing Fundin Detail 3 Other fundraisi 139 74 3.225 paid to FCC costs Sub totsl Total Gross Expenditure Asset and investment purchases. etc. Total payments Net of receipts/(payments) Cash funds last year end Cash funds this year end LT700002 (February 20241 2of3

1st Cockermouth Scout Group (Charity no. 1208042) Receipts and payments account For the year from 011041202 4 To 311031202 5 Statement of assets and liabilities at the end of the year 1st April 2024 Unr6stricted funds 1st April 202$ UnrÈ5trictèd funds Cash funds Bank current account Buildin Bank CLJrrent Account Oparabn 8ank deposit account Buildin society acwijnl The Scout Association Short T8rrn IrTrv8$tment Seryice CashlFloats 26,B99 16,849 18,862 14,517 4.264 Tot•l h fund8 320 250 Other monètar Tax c18im Oebls due from Iho Count IAre81Di51rictlGrou Insuranco claim yrnents e¢counll assets Sub total Inv•slment assets Inveslm8nt ro rt d8ts11 Quolerj in¥eslm8n15 Matching funding paid to FCC Sub total a88èt$ for eharl Non mon•ta 88d e stock Sho slo¢k Other sl(>ck Land bulldln Motor vehlcltrs Scoulin Other own use menl, furnilura elc Sub total Llabllltlgs Accounts not el enses Incurred bul not invoiced Subscri lions not aicj Loan- (Jel8il sub totsl Total net assets Thè above recelpts and payments account and stat8ment tsf ass$ts and liabilltbe$ ware approved by th• Trustees on 2Sth Jun• 2025 (the date of the Tru$teo Board m¢otlng that approvgd thè a¢coun¢$l &nd slgn•d on thelr bghalf by nature Print N8rne Suzanne Leather Chair Treasurer 9 21z£ 1 tr.9 -tty, bo k4 LT700002 IFebruaryVo241 eJtkn .5 akn5)