The Deepings Swimming Club CIO
Charity Number: 1207963
Registered Address: SES Sports Centre, Conduit Road, Stamford, PE9 1QQ
Financial Year: 1 March 2024 – 28 February 2025
**Trustees’ Annual Report**
## **1. Structure, Governance, and Management**
The Deepings Swimming Club CIO is governed by its Constitution and managed by a board of trustees. Trustees during the year were:
- Current Trustees: Martine Reynolds, Maria Harrison, Steven Smith - Trustees who stepped down during the year: Georgina Jenkinson, Sophie Beckerton, Alan Tarver
The board met six times during the year. Trustees receive ongoing training on safeguarding, health & safety, and governance best practice, and declare any conflicts of interest at the start of each meeting.
## **2. Charitable Objectives**
The charitable objective of the club is:
“The promotion of community participation in healthy recreation, primarily but not exclusively, for the benefit of the inhabitants of Market Deeping and the surrounding areas by the provision of competitive activities swimming and associated activities.”
## **3. Membership**
As of 28 February 2025, the club had 130 members, including competitive swimmers, masters, learn-to-swim participants, and other supporters.
Volunteers and Coaches
The club is supported by 29 volunteers who assist with coaching, officiating, event management, and administration. In addition, the club employs 4 part-time paid coaches, all of whom are qualified to Swim England standards. Volunteers and coaches collectively contribute significant hours to ensure the smooth running of training sessions, competitions, and community outreach programmes.
## **4. Activities**
The club runs 11 training sessions per week, totaling approximately 28 hours of pool time. The squad structure includes:
- Six age-group squads for children and teens
- A Masters squad for adults
- A Junior Masters squad for swimmers reducing training load while studying
These sessions provide opportunities for all abilities, from beginners to national-level competitors.
## **5. Achievements and Performance**
The club had a successful year both competitively and in community engagement:
- Hosted the annual Rob Welbourn Swim Meet on 5–6 October 2024, attracting clubs from across the county. This event is an essential fundraiser for the club.
- Many swimmers competed at County level, several progressed to Regional competitions, and two swimmers competed at National level.
- The club continues to provide structured opportunities for swimmers of all abilities, ensuring progression and participation in competitions.
## **6. Financial Review**
The club’s finances remain stable, with income derived mainly from membership fees, gala entry fees, fundraising events, and swim meet hosting. Expenditure continues to be focused on pool hire, coaching fees, competition costs, and maintaining equipment.
Financial year ending 28 February 2025:
- Total income: £108,516
- Total expenditure: £106,136
- Year-end bank balance: £35,299
- Reserves: £34,291 (equivalent to approximately three months of running costs)
Accounts are prepared on a Receipts and Payments basis and are subject to independent examination in accordance with charity regulations.
## **7. Risk Management**
The trustees actively monitor and manage risks:
1. Rising pool hire costs – Mitigation: negotiate block bookings, monitor pool usage, and maintain contingency reserves.
2. Support for Head Coach during competitions – Mitigation: recruit and train additional volunteer coaches to assist during gala weekends.
3. Limited access to Stamford pool – Mitigation: pursue additional pool hire agreements to establish Stamford as the main training venue.
Other ongoing risks include safeguarding, volunteer retention, and reliance on fundraising. Trustees ensure policies and procedures are in place to mitigate these effectively.
## **8. Plans & Objectives for 2025/26**
The club’s key priorities for the next year are:
1. Increase membership – attract new swimmers across all age groups and levels.
2. Recruit and train more officials – ensure sufficient qualified volunteers to support competitions and internal club events.
3. Enhance support for coaching team – recruit additional volunteer coaches to assist the Head Coach, particularly during gala weekends.
4. Secure additional pool time at Stamford – aim to establish Stamford as the main training pool for all squads.
5. Strengthen community engagement – better communication with local swim schools to raise the club profile.
6. Recruit more trustees – expand the board to strengthen governance and support the club’s strategic objectives.
## **9. Approval & Signature**
This Trustees’ Annual Report was approved by the trustees on [insert date] and signed on their behalf by:
Chair of Trustees: ___________________________ (Martine Reynolds)
## **10. Supporting Documents**
The following documents accompany this Annual Report for submission to the Charity Commission:
- Accounts for the year ending 28 February 2025 (Receipts & Payments)
- Independent examiner’s report (if applicable)
- Safeguarding policy (reviewed August 2024)
- Annual Return to the Charity Commission
## **Deepings Swimming Club Profit and Loss March 2024 - February 2025**
|**Income**
**Bank interest**
**Club Championships**
**Club Kit**
**Lottery SK**
**Membership Fees**
**Other Income**
**Party ticket sales**
**Council Grant**
**Fundraising, Donations, Sponsorship**
**Receipts from home galas**
**Rob Welbourn Open Meet**
**Swim shop**
**Training camp receipts**
**Training Fees**
**Total Income**
**Cost of Sales**
**Affiliation fees and registrations**
**Debt write off**
**Employee costs**
**Employee costs (NIC)**
**Employee costs (Pension)**
**Gross Wages**
**Tax on Benefit in Kind**
**Total Employee costs**
**Medals**
**Pool hire**
**Pool hire for home galas**
**Hire of room for land training**
**Rob Welbourn Costs**
**Swim Shop Purchases**
**Total Cost of Sales**
**Gross Profit**
**Expenses**
**Accountancy**
**Advertising/Promotional**
**Administrative Expenses**
**Bank charges**
**External Open Meets**
**DBS costs for volunteers**|**Mar-23 - Feb-24**
249.74
1,239.50
285.00
416.00
1,850.00
1,169.76
1,741.00
101.11
17,768.19
142.49
232.50
74,026.88
**£ 99,222.17**
10.00
1,597.23
0.00
297.18
25,993.10
339.44
**£ 26,629.72**
981.56
50,577.53
248.50
7,014.82
2,034.09
**£ 89,093.45**
**£ 10,128.72**
768.00
30.00
170.00
743.50|**Mar24 - Feb-25**|
|---|---|---|
|||324.00
266.00
277.00
1,460.00
1,237.00
2,169.00
15,914.00
66.00
208.00
86,595.00|
|||**£ 108,516.00**
1,544.00
421.00
27,702.00
104.00|
|||**£ 28,227.00**
214.00
59,771.00
400.00
7,460.00
2,452.00|
|||**£ 100,068.00**|
|||**£ 8,448.00**
1,220.00
218.00
180.00
345.00|
|**Equipment**
**Other Miscellaneous Service Cost**
**Printing, Postage and Stationery**
**Quickbooks cost**
**SCM Subscription**
**SNAP subs**
**Social events**
**Storage**
**Swim England Fees for volunteers**
**Training courses**
**Travel and Accommodation**
**Uncategorised Expense**
**Zoom**
**Total Expenses**
**Net Operating Income**
**Other Expenses**
**Depreciation**
**Reconciliation Discrepancies**
**Write off of assets**
**Total Other Expenses**
**Net Other Income**
**Net Income**|47.80
136.40
206.21
350.40
460.08
1,723.19
636.00
580.00
1,426.44
95.01
299.76
**£ 7,672.79**
**£ 2,455.93**
1,014.00
-975.70
1,529.00
**£ 1,567.30**
**-£ 1,567.30**
**£ 888.63**|67.00
409.00
613.00
805.00
477.00
130.00
1,448.00
156.00|
|---|---|---|
|||**£ 6,068.00**|
|||**£ 2,380.00**
482.00
-114.00|
|||**£ 368.00**|
|||**-£ 368.00**|
|||**£ 2,012.00**|
## **Comment**
Previous year was Profit element from club champs run in Autumn 2023
Income from Spring club champs
Raffles, Sum-up payments and sponsorship
Training fees increase as increase club membership
£1,076 bad debt provision at year end plus other write-offs in year
## Current year costs - medals for COPS meet
Land training venue cost Sept 24 to Feb 25 Rob Welbourne open meet ran in current year
Includes 1 off charge for set-up of charity pension scheme
Club funding for COPS Start Clinic
Current year costs for Christmas event (last year was summer Tallington)
Reduced depreciation as sold console and due to reducing balance depreciation method Lower reconciliation differences for this year No write-down of assets this year
1-60
33
iio
33
132
275
132
132
105
300
1076 ProNlde lor thls amount
55
21
21
21
300
l)edaratlons
Statementof comrnlltee membw¢ respobIlItI¢s
The commltiee are requived to prepa financial statementsfoi each finarbclal yearwhkh gfve a true and falr vlew of the state of
affairs of the club and of the Income and expendltvre ol the club forihat period. In prep8rlngthe5e Ilnancial ststemeThts. the
cornmltiee is requlred to..
- Select sultable accountlne pollcles and thèn appty them consistently;
. Makelud8ements and estlmates thatare wsonable aThd prudent,.
- Prepare the financlal statements on the 8olngconcern basls unth It Is inapproprlate to presume that the club w411 contlnue to
opera*.
The commlttee Is iesptrn51ble for keeplng proFer occountlng recofds whlch dlsch)se wf(h reasonable accura¢yatany tlme the flnanclal
posltlon ol club. It hasgeneral responslblllty fortakln8 aSonable steps to s•fe8vard the assets of the club and to prevent and
detect fraud and othorlrregul?rltle$. The report olthe £ommlttee report Wè5 approved by the commlttee.
D•te.' 7th May 2025
AlanTaryer
Treasurer
I have examlned thè In¢orne •nd Expendlture Account and 8alJnce She•t ol Deepln8sSwlmmln8 Club forihe •r ele 28th
February 2025. together wlth the underlyln8 accountlni record5, •nd I conflrmthat the Accounts Ire In Kcordance therewlth,
Date.. 26th Septèmber 2025
Mr M Ran8ieb
Independent E¥•mlner