## **Trustees' Annual Report for the period** For the period - 1st February 2024 to 31st January 2025 ## **Reference and administration details** |**n details**||| |---|---|---| |**Charity Name**
**Registered Charity Number**
**Charity's Principle Address**|HaxeyTennis Club|| |||| ||1207826|| |||| ||19 Hopgarth|| ||Haxey|| ||Doncaster|| ||**Postcode**|DN9 2QB| ## **Names of the charity trustees who manage the charity** |1
2
3
4
5
6
7
8|Trustee Name|Ofice (if any)|Dates acted if not the
wholeyear|Name of person (or body) entitled to
appoint trustees(if any)| |---|---|---|---|---| ||Richard Carter|Chairman||| ||Elizabeth Duncanson|Secretary||| ||Margaret Connor|Welfare Oficer||| ||John Windle|||| ||Andrew Jesson|||| ||Korena Gavin|||| ||Amanda Storrs|||| ||Alison Turner|||| Names and address of advisors (Optional information) |Type of advisor
Name
Address|Type of advisor
Name
Address|Type of advisor
Name
Address| |---|---|---| |Bank|The Co-Operative Bank|Business Customer Services, PO Box 250, Skelmersdale, WN8
6WT| |||| |**ucture, governance and management**||| |**Description of the charity's trusts**
**Type of governing document**
**How the charity is constituted**
**Trustee selection methods**
**additional governance issues (optional information)**
CIO constitution adopted on 12th April 2025.
Charitable Incorporated Organisation
Trustess are appointed or reappointed annually at the Annual General Meeting held in February.
The club is open to membership of all ages. The trustees and team captians are required to undergo a DBS
check. The club has a Welfare Oficer and operates with policies that are in line the LTA guidance. This
includes policies that cover the following areas; Safeguarding, health & safety, data protection, bullying &
harassment, serious incident reporting, complaints, conficting interests and risk management.|**ts**|| ||CIO constitution adopted on 12th April 2025.|| ||Charitable Incorporated Organisation|| ||Trustess are appointed or reappointed annually at the Annual General Meeting held in February.|| ||The club is open to membership of all ages. The trustees and team captians are required to undergo a DBS
check. The club has a Welfare Oficer and operates with policies that are in line the LTA guidance. This
includes policies that cover the following areas; Safeguarding, health & safety, data protection, bullying &
harassment, serious incident reporting, complaints, conficting interests and risk management.|| ## **Structure, governance and management** ## **Objectives and activities** |**ectives and activities**|| |---|---| |Summary of the objects of the
charity set out in it's governing
document
Summary of the main activities
undertaken for the public
beneft in relation to these
objectives|Promotion of community participation in healthy recreational activity, in particular the provision of and
maintenance of facilities for the playing of tennis.| ||Weekly coaching for families, juniors, beginners and intermediate to advanced players. With team
practices and additional focussed skills workshops run for parts of the year.
Doubles and singles tournaments to encourage greater participation and engagement from new and
existing members.
Entering junior and adult teams in multiple leagues.
Open days catering for all ages to come and try out the sport and increase awareness of the facilities
available to them either via membership or on ad-hoc pay to play options.
Organise multiple structured social events for members including relaxed social tennis, an end of season
BBQ event, tinsel tennis and a Christmas meal out.
The main activities that the club undertook in support of our objective to promote community participation
in healthy recreational activity were;| Additional details of objectives and activities (optional information) ## **Achievement and performance** The members and committee of the club agreed to become a Charitable incorporated association and the Summary of the main club has increased it's membership from 62 to 89 by the end of the year. The inclusion of a monthly achievements of the charity payment option has helped people retain or take up access to the facilities despite the increased cost of during the year living crisis. The coaching programme has improved in the year with additional weekly sessions being necessary to cater for the increased usage and skill level of participants. There is now weekly junior, beginner, intermediate and advanced player sessions and a Saturday family fun session. The club managed to run multiple tournaments in the Spring, Summer and Autumn for doubles tennis and added a singles tournament in the Autumn as well. The winter tournament had to be cancelled due to the commencement of the development project. The club successfully fielded 3 teams within the Gainsborough evening summer league with more than 30 players taking part across the 3 teams. The 1st team gained promotion back into the first division and the 2nd and 3rd teams remain in the 3rd and 4th division within the league respectively. The club fielded a girls under 16's team for the first time in the Lincolnshire County League and is actively trying to increase participation of girls in tennis with the inclusion of a female trainee coach who is studying under the guidance of the two highly qualified coaches. The final but most significant achievement this year has been the commencement of the 3rd court development project with funding being awarded to complete the project. It commenced in October with the additional floodlights being added, fence installed and groundworks starting to commence. We anticipate the full development will be completed in March 2025. ## **Financial review** Cash in the bank as at 31st January 2025 was nearly £30k, split between just over £17k left in restricted funds (for the 3rd court development project) and nearly 13k in unrestricted funds. The restricted funds and Brief statement of the charity's a portion of the unrestricted funds will be utilised for the completion of the project as we progress through policy on reserves the development at the start of the new financial year. A small surplus of reserves will be retained to cover any additional unplanned costs or upkeep needs following the completion. Details of any funds materially Not applicable in deficit Further financial review details: Not applicable ## **Other optional information** Future Plans - further funding income will come in February/March in order to complete the development project of the additional 3rd court, floodlights and all weather surface on the two existing courts. We anticipate that the development will be completed by the end of March in time for a grand opening prior to the new season beginning in April. ## **Declaration** The trustees declare that they have approved the trustees' report above **----- Start of picture text -----**
Signed on behalf of the charity's trsutees
Signature(s)
Full name(s)
Richard Carter
Position (eg secretary, chair, etc)
Chair
23rd November 2025
Date
**----- End of picture text -----**
## **Independent examiner's report on the accounts** > report to the trustees/members of Haxey Tennis Club > On accounts for the year ended 31st January 2025 > Set out on pages 5 & 6 I report to the trustees on my examination of the accounts for the year ended 31st January 2025. As the charity trustees of the Trust, you are responsible for the preparation of the accounts in accordance with the Charities Act 2011 ("the Act"). I report in respect of my examination of the Trust's accounts carried out under s145 of the Act and in carrying out my examination, I have followed applicable Directions given by the Charity Commission under s145(5)(b) of the Act. I have completed me examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe in, any material respect: accounting records were not kept in accordance with section 130 of the Act, or; the accounts do not accord with accounting records. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. |Signed:
Name:
Relevant professional
qualifcation(s) or body (if any):
Address:||23rd November 2025| |---|---|---| |||| |||| |||| ||16 AkeferryRoad|| ||Westwoodside|| ||Doncaster DN2 2DX|| |||| |**closure section**||| ||Onlycomplete if the examiner needs to highlight materialproblems|| ||None to report|| ## **Disclosure section** ||CharityName|CharityName|CharityName|No(if any)|No(if any)| |---|---|---|---|---|---| ||HaxeyTennis Club|||1207826|| ||**Receipts andpayments accounts**||||| ||for the period|01/02/2024|to|31/01/2025|| |**Section A Receipts and payments**|**Section A Receipts and payments**|**Section A Receipts and payments**|**Section A Receipts and payments**|||||||| |---|---|---|---|---|---|---|---|---|---|---| ||**A1 Receipts**|**Unrestricted**
**funds to the**
**nearest £**
-
£
3,148
£
582
£
225
£
177
£
218
£
170
£
100
£
134
£
**4,754**
**£**||**Restricted funds**
**to the nearest £**
45,576
£
-
£
-
£
-
£
-
£
-
£
-
£
-
£
-
£
**45,576**
**£**||**Endowment**
**funds to the**
**nearest £**
-
£
-
£
-
£
-
£
-
£
-
£
-
£
-
£
-
£
**-**
**£**||**Total funds to**
**the nearest £**
**45,576**
**£**
**3,148**
**£**
**582**
**£**
**225**
**£**
**177**
**£**
**218**
**£**
**170**
**£**
**100**
**£**
**134**
**£**
**50,330**
**£**
**-**
**£**||**Last year to the**
**nearest £**| |||||||||||| ||Grant / Funding|-
£||||||||-
£| ||Membership|3,148
£||||||||2,209
£| ||League Subs|582
£||||||||683
£| ||FundraisingIncome|225
£||||||||279
£| ||Club Merchandise|177
£||||||||-
£| ||Tennis Balls & Equipment|218
£||||||||362
£| ||Payto Play|170
£||||||||45
£| ||Tournaments|100
£||||||||257
£| ||Bank Interest|134
£||||||||17
£| ||**Sub total**|**4,754**
**£**||||||||**3,851**
**£**| ||**A2 Asset and investment sales**
**Total receipts**
**A3 Payments**|||||||||| |||-
£||-
£||-
£||**-**
**£**||-
£| |||||||||||| |||**4,754**
**£**||**45,576**
**£**||**-**
**£**||**50,330**
**£**||**3,851**
**£**| |||-
£
623
£
353
£
570
£
176
£
303
£
271
£
88
£
**2,384**
**£**||2,491
£
-
£
-
£
-
£
-
£
-
£
-
£
-
£
**2,491**
**£**||-
£
-
£
-
£
-
£
-
£
-
£
-
£
-
£
**-**
**£**||**2,491**
**£**
**623**
**£**
**353**
**£**
**570**
**£**
**176**
**£**
**303**
**£**
**271**
**£**
**88**
**£**
**4,875**
**£**
**26,776**
**£**||| ||3rd Court Development|-
£||||||||-
£| ||Fees(planning/DBS)|623
£||||||||170
£| ||Club Maintenance/PFA Rent|353
£||||||||2,267
£| ||Coaching|570
£||||||||630
£| ||FundraisingCosts|176
£||||||||142
£| ||Tennis Balls|303
£||||||||470
£| ||Club Merchandise|271
£||||||||-
£| ||Bank & Card Charges|88
£||||||||60
£| ||**Sub total**|**2,384**
**£**||||||||**3,739**
**£**| ||**A4 Asset and investment**
**purchases**
**Total purchases**
**Net of receipts/(payments)**
**A5 Transfer between funds**
**A6 cash funds last year end**
**Cash funds this year end**|||||||||| |||1,000
£||25,776
£||-
£||**26,776**
**£**||| |||||||||||| |||**3,384**
**£**||**28,267**
**£**||**-**
**£**||**31,651**
**£**||**3,739**
**£**| |||**1,370**
**£**
11,296
£
**12,667**
**£**||**17,309**
**£**
**17,309**
**£**||**-**
**£**
**-**
**£**||**18,679**
**£**
-
£
11,296
£
**29,975**
**£**||| |||**1,370**
**£**||**17,309**
**£**||**-**
**£**||**18,679**
**£**||**112**
**£**| |||||||||-
£||-
£| |||11,296
£||||||11,296
£||11,185
£| |||**12,667**
**£**||**17,309**
**£**||**-**
**£**||**29,975**
**£**||**11,296**
**£**| ## **Section B Statement of assets and liabilities at the end of the period** |**B1 Cash funds**
**B2 Other monetary assets**
**B3 Investment assets**
**B5 Liabilities**
**Signed (on behalf of all the**
**trustees)**
**B4 Assets retained for the**
**charity's own use**|**Total cash funds**
Strongbox
New Floodlights(all courts)
Current Account
Deposit Account|**Unrestricted**
**funds to the**
**nearest £**
5,609
£
7,058
£
**12,667**
**£**
-
£
**Fund to which**
**the asset belongs**
Unrestricted
Restricted
**Fund to which**
**the liability**
**relates**
**Name**|**Restricted funds**
**to the nearest £**
17,309
£
-
£
**17,309**
**£**
-
£
**Cost (optional)**
-
£
1,000
£
25,776
£
**Amount Due**
**(optional)**
-
£|**Endowment**
**funds to the**
**nearest £**| |---|---|---|---|---| |||||-
£| |||||-
£| |||||**-**
**£**| |||||| |||||-
£| |||||| |||||**Current value**
**(optional)**| |||||-
£| |||||| |||||-
£| |||||-
£| |||||| |||||**When due**
**(optional)**| |||||-
£| |||||| ||||Richard|Carter| ||||||