Charity No. 1207812
HARROGATE ST ANDREW'S PLAYERS
IHSAPI
TRUSTEES, REPORT AND
FINANCIAL STATEMENTS
FOR THE YEAR ENDED
31 March 2025

HARROGATE ST ANDREW'S PLAYERS
IHSAPI
REFERENCE AND ADMINISTRATIVE INFORMATION
COMMIThEE AND HONORARYOFFICERS
Mrs Elizabeth Lancaster Ichairl TRUSTEE
Miss Jackie Bell TRUSTEE
Miss Megan Matthews TRUSTEE
Mr Jac Davies (resigned 01.11.20241
Miss Charlotte Mccamley (Resigned 01.11.20241
Mr Luke Wilbv
Miss Victoria Moor TRUSTEE
Mr Colin Hadley
Mrs Victoria Eustace TRUSTEE
SECRETARY
Miss Jackie Bell
TREASURER
Mr Peter Stanford
BANKERS
Lloyds
8-11 Cambridge Crescent
Harrogate
HGI IPQ
CONTACT ADDRESS
32 Bachelor Road
Harrogate
HGI 3EQ
CHARITY NUMBER
1207812
Page I

HARROGATE ST ANDREW'S PLAYERS
IHSAPI
TRUSTEES, REPORT
The trustees, being the committee and honorary officers, present their annual report with the financial
Statements of the Society for the year ended 31 March 2025.
ObSectlves and Activltles
Harrogate St Andrews Players IHSAPI is an amateur dramatics group operating in the local area around
Harrogate and Knaresborough.
Its objectives are..
al to advance the education of the public in the arts, particularly the art of musical drama.
bl to further such other charitable purpose or purposes as the committee members will from time
to time determine.
These objectives are fulfilled by the regular production of high qualityi amateur shows, with performers
drawn from throughout Yorkshire.
The committee aims to produce an annual show which is performed at Harrogate Theatre each autumn.
The committee meet regularly in order to ensure the charity is achieving these aims. This occurs
approximately once a month, though when it is close to production time they will often meet more
regularly.
Occasionally HSAP may raise funds on behalf of other charitable causes close to the hearts of the members
of the society.
Publlc Beneflt
We have referred to the Charity Commission's general guidance on public benefit when reviewing our aims
and objectives and in planning our future activities.
The committee considers how planned activities will contribute to the aims and objectives they have set.
Achievements and Performance
Last year the society staged a production of Grease on the main stage at Harrogate Theatre. This was very
well received across all five perfomances and was very nearly sold out.
Financial Review
At the end of the period reserves stand at £30,404.95 (April 2024: £16,125.68), so the Charity has had a
very successful year. We extend a huge thank you to the committee, our playing and non-playing members,
helpers and our audiences for their support. In 2025 we will enjoy performing Everyone's talking About
jamie, and we do so with open eyes, knowing that reaching break even is unlikely, but confirming that the
piece is important and relevant for the Charity to present.
In the financial year, the Charity 'absorbed' completely and seamlessly the activities and financial poisiton
and affairs of our former Charity (number 10579531. This was a considerable amount of work for the
Committee and the finance team, and we'd like to thank every one for their dedication and diligence.
Page 2

HARROGATE ST ANDREW'S PLAYERS
IHSAPI
TRUSTEES, REPORT
COVID-19
The Covid-19 pandemic has affected almost every walk of life in the UK and arts societies and charities are
no exception. The committee has been discussing the pandemic, its effects and the effects of the
government measures taken to prevent its spread, the current and anticipated risks for the Society, and
how to mitigate these circumstances and risks.
The financial reports are by nature historical, and the major activities of HSAP for the financial period were
taken on whilst keeping a watch on whether there was about to be another lockdown and closure of
performing venues. Whilst Covid-19 is one factor that could have potentially affected ongoing concern,
there have been other factors that have been an issue for the society in previous years, and has not led to
any changes. Therefore there has been no material effect of the pandemic on the current year's figures.
Everybody's Talking About Jamie 2025
The licencing fee for this Autumn's perfromance of Everybody's Talking About Jamie has been paid and the
rights secured.
Reserves Policy
Our policy is to hold reserves equal to..
-20% of the expected budget of the next show
This IS to ensure the continuation of the society. It is often difficult to predict how popular a show will be
with audiences, to it is important to hold reserves in order to allow the society to absorb potential losses
incurred on a production.
The policy is set at this level because, prior to Priscilla, the largest loss the society had ever incurred was
20%, on "Our House in 2011.
There are no plans to change the policy, though this is kept under constant review by the committee, who
receive an update on the current state of the finances every committee meeting.
Everybody's Talking About Jamie is happening in 2025, and is expected to cost £54,198.28 which puts the
target of reserves at £12,434. The reserves as at 31 March 2025 were in excess of this, standing at
£30,382.78
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HARROGATE ST ANDREW'S PLAYERS
IHSAPI
TRUSTEES, REPORT
Going Concern
There are material uncertainties as to whether HSAP is a going concern. This is due to three main reasons=
11 Given the level of reserves held, it is by no means certain that the society will be able to
continue in its current form should our October 2025 production incur a substantial loss. To put
this in context, if a similar size loss to White Christmas is incurred this year, the society is very
likely to be unable to put on future productions without significant further fundraising. It is
therefore supremely important that all playing members, non-playing members and other
supporters of the society put every effort into our fundraising, and encourage as many people as
possible to see Grease. Ensuring a financial success is the only way the society will be able to
continue producing its high quality shows.
21 Our committee is extremely hard-working and it is only through the tireless effort and
enthusiasm of the committee members that the society is able to operate. Unfortunately it is
often difficult to find volunteers to be on the committee. Constitutionally, there cannot be
fewer than 7 committee members, including the Chair, Secretary and Treasurer. Whilst this
minimum requirement is currently met, there is a risk that the society is unable to continue
running without enough people volunteering to be committee members. Existing and past
committee members will vouch that it is rewarding work. If you or someone you know would
like to be more involved with the societyi please speak to any servinB committee member about
the prospect of serving as a committee member. An alternative way of helping is to volunteer
for tasks, such as running fundraising events, writing marketing materials and newspaper
articles. Ask your committee members how you can help- they will appreciate it.
31 Theatre cancellation of a major show- If after most of the production costs have been incurred,
Harrogate Theatre decided that the main show could not go on, or the UK Government
implemented measures which effectively cancelled the show or prevented audiences from
attending, then the society would likely be unable to meet its debts. This eventuality is always a
possibility, though the committee are doing everything they can to anticipate the risks and
mitigate them. The society takes out insurance to mitigate the risks of show cancellation as far
as this is possible, though it is now impossible to find insurance which covers pandemic-related
closures.
Structure. governance and management
The Society is a Charitable Incorporated Organisation governed by its constitution, which is available to
members on request.
The Society is managed by the honorary officers plus a committee consisting of the Trustees of the Society
and not less than three other committee members duly elected at the Annual General Meeting.
The honorary officers of the Society consists of the Chair, Secretary and Treasurer.
There may be a President of the Society, who would normally be a non-executive officer.
Page 4

HARROGATE ST ANDREW'S PLAYERS
IHSAPI
TRUSTEES, REPORT
Appointment of new committee members
All honorary officers and committee members are proposed and seconded and submitted to the Secretary
no later than seven days before the Annual General Meeting. If more names are proposed than are required
to fill the vacancies, elections are held by ballot.
The committee may co-opt members should the need arise. The number of co-opted members shall not
exceed one third of the total number of members of the committee.
No member may be elected to the committee whilst also serving as a committee member of any other
musical, dramatic or operatic society or group.
The President is appointed by acceptance of an invitation by the committee and remains in this position for
a three year term. There is currently no Society President.
Trustees, responsibilities
The committee are responsible for preparing the Trustees, Annual Report and the financial statements in
accordance with applicable law and United Kingdom Accounting Standards IFRS 1021.
The law applicable to charities in EnEland & Wales requires the trustees to prepare financial statements for
each financial year which give a true and fair view of the state of affairs of the Trust and of the incoming
resources and application of resources of the Trust for that period. In preparing these financial statements,
the trustees are required to..
select suitable accounting policies and then apply them consistently;
observe the methods and principles in the Charities SORP,.
make judgements and estimates that are reasonable and prudent,.
state whether applicable accounting standards have been followed, subject to any material
departures disclosed and explained in the financial statements;
prepare the financial statements on the going concern basis unless it is inappropriate to
presume that the Society will continue in operation.
The committee are responsible for maintaining proper accounting records which disclose with reasonable
accuracy at any time the financial position of the Society and enable them to ensure that the financial
statements comply with the Charities Act 2011, They are also responsible for safeguarding the assets of the
Trust and hence for taking reasonable steps for the prevention and detection of fraud and other
irregularities.
Approved by the trustees and signed on their behalf by..
Liz Lancaster Ichairl
Approved by the Committee.. IAGM datel
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HARROGATE ST ANDREW'S PLAYERS
Independent Examiner5 Report
Forthe Year ended 31st Marth 2025
I report to the trustees on my examination of the accounts of the above charity I'the Trust") forthe year ended
3Lst March 2025
Re5ponsibilitie5 and ba515 of report
As the charity's trustees. you are responsible for the preparation of the accounts in accordance wth the
requirements of the Charities Act 20111.the Act").
I report in respect of my examin3tion of the Trust'5 accounts carried out under section 145 of the 2011 Act and
in carryin8 Out my examination, I have followed all the appliciable Directions given by the Charity Commission
under section 145lSllbl of the Act.
Independent examlner's statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the
with the ex8mination which gives me cause to believe th?t in, 8ny material respect..
the accounting records were not kept In accordance with section 130 of the Charities Act,. or
the accounts did not accord with the accounting records,. or
the accounts dld not comply with the applicable requirements cOncern￿nE the form and content of accounts Regulations
Set out in the Ch3ritie5 (Account5 2nd Reports) Regulations 2008 other than any requirement that the
atcounts 8ive a.true ènd fair viewwhich is not a matter considered as pèrt of an independent
ex3mination
I have no concerns and have come across no other matters in connection with the eyamination to which enable a proper
3ttention should be drawn in this report in order to enable a proper understanding of the accounts to be
reached.
Signed
Robin Stride FMAAT
2510112026
Page 6

HARROGATE ST ANDREW'S PLAYERS
IHSAPI
UNAUDITED FINANCIAL STATEMENTS
FOR THE HALF YEAR ENDED 31 March 2025
for charity
1207812
1057953
STATEMENT OF FINANCIAL ACTIVITY
unrestricted
unrestricted
and restricted and restricted
funds
funds
Notes
March 2025
March 2024
INCOMING RESOURCES FROM
Donations and legacies
Charles & Elsie Sykes Trust donation
Independent Examination
900.00
900.00
Charitable activities
Autumn show
Fundraising activities
Gift Aid Small Donations Scheme
Misc. income
Wardrobe hire
Friends subscriptions
67,041.31
34,313.00
400.00
5.00
80.00
TOTAL INCOMING RESOURCES
67,941.31
35,698.00
EXPENDITURE ON
Charitable activities
Autumn show
Raising funds
Insurance
Subscriptions
Licensing for future shows
Committee expenses
Website
Other
Sumup
CIO 'Other' Expenses
Independent examination
49,850.60
50,822.50
998.00
230.00
1,548.19
139.50
1,363.25
900.00
900.00
TOTAL RESOURCES EXPENDED
53,662.04
56,039.32
NET INCOME
14,279.27
120,341.321
NET MOVEMENTS IN FUNDS
14,279.27
120,341.321
RECONCILIATION OF FUNDS
Total funds brought fonvard
16,125.68
36,467.00
TOTAL FUNDS CARRIED FORWARD
30,404.95
16,125.68
Page 6

HARROGATE ST ANDREW'S PLAYERS
IHSAPI
UNAUDITED FINANCIAL STATEMENTS
Charity Number.. 1207812
FOR THE YEAR ENDED 31 MARCH 2025
BALANCE SHE
for charity
1207812
2025
1057953
2024
CURRENT ASSETS
Debtors
Prepayments
Insurance
Grease
ETAJ
Cash at bank and in hand
267.00
1,300.00
1548.19
30,404.95
16,125.68
TOTAL CURRENT ASSErs
31,953.14
17,692.68
LIABILITIES
Creditors: Amounts falling due within one year
NET CURRENT ASSETS
31,953.14
17,692.68
TOTAL NET ASSETS
31,953.14
17,692.68
REPRESENTED BY THE FUNDS OF THE CHARITY:
Unrestricted fund
Opening balance
Surplus l (deficit) for the year
Prepayments
TOTAL FUNDS
£ 16,125.68
36,467.00
£ 14,279.27 120,341.321
£ 1,548.19
1,567.00
31,953.14
17,692.68
Approved by the committee & signed on their behalf by:
Treasurer
P Stsnford
Chalr
È Lancaster
Date: IAGMI
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HARROGATE ST ANDREW'S PLAYERS
IHSAPI
UNAUDITED FINANCIAL STATEMENTS
FOR THE half YEAR ENDED 31 March 2025
NOTESTO THE FINANCIAL STATEMENTS
ACCOUNTING POLICIES
Basis of Preparation
The financial statements have been prepared on the basis of historical costs
and in accordance with the Statement of Recommended Practice "Accounting
and Reporting by Charities" ISORP FRS1021, and the Charities Act 2011.
The Society's activities are described in the Trustees, Report.
Going Concern
There are material uncertainties which cast doubt on the Society's ability to continue
as a going concern.
These relate to..
the financial ability to continue, should the next production fail to make a profit, given
the low level of reserves currently held,. and
the ability to continue as an effective committee without more society members
volunteering to be committee members,. and
the financial ability to continue, should the next production be cancelled after
significant costs have been incurred, given the low level of reserves currently held.
The Society continues to operate as a going concern, and the accounts are prepared on
the going concern basis.
Debtors
Debtors are measured at their recoverable amount when the Society is entitled to the
associated income.
Liabilities
Liabilities are measured at their settlement amount when the Society incurs the associated
expense.
These notes form part of the financial statements
Page 8

HARROGATE ST ANDREW'S PLAYERS
IHSAPI
UNAUDITED FINANCIAL STATEMENTS FOR THE HALF YEAR ENDED 31 March 2025
NOTES TO THE FINANCIAL STATEMENTS
by charity
HSAPAUTUMN SHOW FINANCIALACTIVITY
1207812
1057953
Grease 2024
Priscilla 2023
INCOMING RESOURCES
Ticket sales
Playing fees
Corporate spon50r5hip
Programme advertisers
Show refreshments
Gift aid
Programme & raffle
Promotional clothing
Other income
62,140.00
2,240.00
31,270.00
1,580.00
670.00
265.00
1,489.70
452.00
1,198.00
AUTUMN SHOW INCOMING RESOURCES
66,991.70
34,313.00
RESOURCES EXPENDED
Perform3nce venue
Director
Musical director
Flyman
Band
MTI Tracks
Lighting and sound
Costumes and make up
Other costs
Post, printing & stationery
Publicity
Programme & raffle
Rehearsal venue
Refreshment cost
Set
Props
Libs & script books
Royaltie5 & licensing
Credit card charges
Promotional clothing
Insurance
Photography costs
10,332.00
4,000.00
4,900.00
873.60
2,835.00
10,332.OD
3,700.00
4,580.00
891.00
3,785.00
3,680.40
842.41
95.90
3.350.00
5,652.00
149.00
500.59
1,353.00
2,000.00
830.00
827.00
2,000.00
3,104.95
189.17
1,300.00
11,930.88
1,282.55
452.00
116.77
6,714.00
63.50
1,050.00
5,910.00
646.00
343.
125.00
AUTUMN SHOW RESOURCES EXPENDED
49,914.22
50,822.50
NET INCOMING I IOUTGOINGI RESOURCES
17,077.48
116,509.501
Please note that the years above the columns in this note refer to the financial year in which the
show took place, not the calendar year.
The autumn show takes place in October. The financial year end for the society is 31 March each
year. Therefore the shows took place in the calendar year preceding that which is shown here.
Page 9

HARROGATE ST ANDREW'S PLAYERS
IHSAPI
UNAUDITED FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 MARCH 2025
NOTES TO THE FINANCIAL STATEMENTS
HSAP FUNDRAISING
2025
2024
INCOMING RESOURCES
Carol singing
Gigging
INCOMING RESOURCES
RESOURCES EXPENDED
PayPal
TOTAL RESOURCES EXPENDED
NET INCOMING RESOURCES
Page 10

HARROGATE ST ANDREW'S PLAYERS
IHSAPI
UNAUDITED FINANCIAL STATEMENTS
FOR THE HALF YEAR ENDED 31 March 2025
NOTES TO THE FINANCIAL STATEMENTS
COMMIThEE REMUNERATION AND EXPENSES
The committee receive no remuneration or other benefits for their work with the Society.
During the year committee members were reimbursed for expenses they incurred in carrying out
their duties on the Society's behalf.
RELATED PARTY TRANSACTIONS
There were no related party transactions in the current or previous financial period.
STAFF COSTS
The Society had no employees in the current or previous financial period.
Page 11