## **Trustees’ Annual Report for the period** **From 8 April 2024 To 30 September 2025** **Charity name: TREES FOR SEAFORD** ## **Charity registration number: 1207759** ## **Objectives and Activities** ||| |---|---| |Summary of the purposes of
the charity as set out in its
governing document|The objects of the CIO are:
To promote for the benefit of the public in Seaford and the
surrounding area the conservation, protection and improvement of
the physical and natural environment, in particular but not
exclusively through the planting, care and maintenance of trees
and woody plants.
To advance the education of the public in Seaford and the
surrounding area in the conservation, protection and improvement
of the physical and natural environment, in particular but not
exclusively through the provision of information and activities
relating to the planting, care and maintenance of trees and woody
plants.| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identified in the accounts.|Trees for Seaford provides volunteer-led planting, care and
maintenance of trees and woody plants in Seaford. We run
planting sessions annually in autumn/winter and tree care
sessions throughout the rest of
the year. Our activities also include:
•Training courses for volunteers
•Social events for volunteers
•Monitoring and mapping of trees via an app and database
•Local publicity and communications| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|The trustees have at all times had regard to the guidance issued
by the Charity Commission on public benefit.| ## **Additional information (optional)** You may choose to include further statements where relevant about: Not applicable Policy on grant making Not applicable Policy on social investment including program related investment Our volunteers are fully recognised by us as our main resource in delivering our charitable objectives. Contribution made by volunteers Other ## **Achievements and Performance** ||| |---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|**Achievements and Performance April 2024 to September**
**2025**
**New Tree Planting Autumn 2024**
Trees for Seaford (TFS) collaborated with East Sussex County
Council and Balfour Beatty to gain a Urban Tree Fund grant which
enabled us to plant 120 trees in Seaford, in streets, a park and in
a primary school. Planning for this started in the summer of 2024
with the trees being planted in November and December.
All trees were planted in close collaboration with local residents,
who play a vital role in caring for the trees.
**TLC sessions and maintenance**
Trees for Seaford hold twice monthly ‘TLC’ sessions to check on
the health and wellbeing of our trees. This contributes to our
excellent survival rate (>90%) which is significantly above the
national average for new tree planting. Between April 2024 and
September 2025 we carried out over 20 inspections in a planned
rotation through the town.
Trees for Seaford responds on a regular basis to concerns from
residents who have noticed a problem or on rare occasions
vandalism to trees. We are usually able to send volunteers round
quickly to check and if necessary come back with the relevant
equipment.
**TLC core group**
A small but dedicated group, including Trustees, meets monthly to
organise and plan activities.
The Core Group organises regular training events as required by
law (eg NRSWA Working on Roads) and to enhance the
knowledge of our volunteers (eg pruning).| We occasionally pay a contractor to do work we do not have the capacity to do as volunteers, but which falls out of the scope of council responsibility. (Eg woodchipping of some trees). ## **Financial Review** |Review of the charity’s
financial position at the end
of the period|Para 1.21|During the year we continued to spend our
grant fund from Ouse Valley Climate Action
(OVCA) which was originally awarded for three
years – with a 2 year legacy funding extension.
Our reported income for the year was £42,585.
This comprised £165 donations, £4778 carried
forward from our conversion from CIC to CIO,
£6481 held by Seaford Town Council in a
historical agreement, and £1161 repaid to
cover costs of tree protection equipment.
£10,000 (ITrees Project) was part of the OVCA
grant but had been held by another local
community group, but it was decided the
project would be better managed by Trees for
Seaford – hence the transfer of funds.
Trees for Seaford prepares accounts on a cash
not accruals basis.
Trustees believe we are in a strong position to
raise funds from public donations and grants
once the grant funding ends, and activities can
be scaled up or down according to funding
availability.| |---|---|---| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|We have few ongoing financial obligations to
run the group on a day to day basis. Our main
financial cost is the purchase of new trees and
tree planting equipment, which can be scaled
up or down according to funding availability.
Our reserves policy is therefore to aim to hold
sufficient funds to cover 6 months of our
average annual costs.| |Amount of reserves held|Para 1.22|**£5000**| |Reasons for holding zero
reserves|Para 1.22|n/a| |Details of fund materially in
deficit|Para 1.24|There are no funds in deficit| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|There are no financial uncertainties about the
charity continuing as a going concern.| ## **Structure, Governance and Management** |**Structure, Governance**|**and Management**| |---|---| |Description of charity’s
trusts:|The Charity holds no trusts| |Type of governing document
(trust deed, royal charter)|Trees for Seaford is constituted as a Charitable
Incorporated Organisation, registered with the Charity
Commission in April 2024 under charity number 1207759.| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|CIO (Foundation Model Constitution)| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Trustees are appointed by a resolution passed at properly
convened meetings of the trustees. In selecting individuals
for appointment, the committee have regard to the skills,
knowledge and experience needed for the effective
administration of the CIO.| ## **Reference and Administrative details** |Charity name|TREES FOR SEAFORD| |---|---| |Other name the charity uses|N/A| |Registered charity number|**1207759**| |Charity’s principal address|44 Farm Close
Seaford
BN25 3RZ| ||| ## **Names of the charity trustees who manage the charity** |1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee(if any)**| |---|---|---|---|---| ||MargeryDiamand||April 2024 -present|| ||Vivienne Johnson||April 2024 -present|| ||Jean Loveland||April 2024 -present|| ||Jacqueline Emery||April 2024 -present|| ||Camilla Herbert||April 2024 -present|| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| ## – Corporate trustees names of the directors at the date the report was approved **Director name n/a** Name of trustees holding title to property belonging to the charity |**Trustee name**|**Dates acted if not for whole year**|| |---|---|---| |||| |**n/a**||| |||| |||| |||| |||| ## **Funds held as custodian trustees on behalf of others** Description of the assets n/a held in this capacity Name and objects of the n/a charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for n/a safe custody and segregation of such assets from the charity’s own assets ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details **n/a** ## **Other optional information** **n/a** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date** **Trees for Seaford 1207759** ## **Receipts and payments accountspts and payments accountsts and payments accountspayments accountsayments accountsyments accountsments accounts** **Receipts and payments accountspts and payments accountsts and payments accountspayments accountsayments accountsyments accountsments accounts CC16a For the period** Period start date Period end date **To from** 09/04/2024 30/09/2025 ## **Section A Receipts and payments** |**A1 Receipts**|**Unrestricted**
**funds**
**to the nearest**
**£**
**165**
**-**
**4,778**
**6,481**
**1,161**
**10,000**
**-**
**-**
**22,585**|**Restricted**
**funds**
**to the nearest £**
**-**
**20,000**
**-**
**-**
**-**
**-**
**-**
**-**
**20,000**|**Endowment**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**Total funds**
**to the nearest £**
**165**
**20,000**
**4,778**
**6,481**
**1,161**
**10,000**
**-**
**-**
**42,585**|**Last year**
**to the nearest £**| |---|---|---|---|---|---| |Donations frompublic|**165**|**-**|**-**|**165**|**-**| |Grants|**-**|**20,000**|**-**|**20,000**|**-**| |Transfer in from CIC|**4,778**|**-**|**-**|**4,778**|| |Monies held bySTC|**6,481**|**-**|**-**|**6,481**|**-**| |Monies repaid by3rdparties|**1,161**|**-**|**-**|**1,161**|**-**| |Monies repaid for i-Treesproject|**10,000**|**-**|**-**|**10,000**|**-**| ||**-**|**-**|**-**|**-**|**-**| ||**-**|**-**|**-**|**-**|**-**| |**_Sub total_**_(Gross income for_
_AR)_|**22,585**|**20,000**|**-**|**42,585**|**-**| |**A2 Asset and investment sales,**
**(see table).**|**-**
**-**|**-**
**-**|**-**
**-**|**-**
**-**|| ||**-**|**-**|**-**|**-**|| ||**-**|**-**|**-**|**-**|**-**| |**_Sub total_**|**-**|**-**|**-**|**-**|**-**| |**_Total receipts_**|||||| ||**22,585**||||**-**| |**A2 Asset and investment sales,**|||||||||| |---|---|---|---|---|---|---|---|---|---| |**(see table).**|||||||||| ||**-**||**-**||**-**||**-**||| ||**-**||**-**||**-**||**-**||**-**| |**_Sub total_**|**-**||**-**||**-**||**-**||**-**| ||||||||||| |**_Total receipts_**|**22,585**||**20,000**||**-**||**42,585**||**-**| ## **A3 Payments** |**A3 Payments**|||||||||| |---|---|---|---|---|---|---|---|---|---| |Equipment|||**847**||**-**||**847**||**-**| |Training& meetings|**-**||**471**||**-**||**471**||**-**| |Tree Maintenance|**-**||**4,021**||**-**||**4,021**||**-**| |Volunteer refreshments|**-**||**229**||**-**||**229**||**-**| |Treeplanting|**-**||**6,795**||**-**||**6,795**||**-**| |Admin stationery|**-**||**83**||**-**||**83**||**-**| ||**-**||**-**||**-**||**-**||**-**| ||**-**||**-**||**-**||**-**||**-**| ||**-**||**-**||**-**||**-**||**-**| |**_Sub total_ **|**-**||**12,446**||**-**||**12,446**||**-**| |**A4 Asset and investment**
**purchases, (see table)**|||**-**
**-**
1|**-**
**-**|**-**
**-**|21/07/2026| |---|---|---|---|---|---|---| ||**-**||**-**|**-**|**-**|| ||**-**||**-**
1|**-**|**-**|| CCXX R1 accounts (SS) ||**_Sub total_ **|**-**||**-**|||**-**||**-**||**-**| |---|---|---|---|---|---|---|---|---|---|---|---| ||||||||||||| ||**_Total payments_**|**-**||**12,446**|||**-**||**12,446**||**-**| ||**_Net of receipts/(payments)_**|**22,585**||**7,554**|||**-**||**30,139**||**-**| |**A5**|**Transfers between funds**|**-**||**-**||**-**|||**-**||**-**| |**A6**|**Cash funds last year end**|**-**||**-**||**-**|||**-**||**-**| ||**_Cash funds this year end_**|**22,585**||**7,554**|||**-**||**30,139**||**-**| CCXX R2 accounts (SS) 21/07/2026 2 ## **Section B Statement of assets and liabilities at the end of the period** |**Categories**
**B3 Investment assets**
**B2 Other monetary assets**
**B4 Assets retained for the**
**charity’s own use**
**B1 Cash funds**|**Details**
N/A
**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
n/A
**Details**
**Details**
Equipment
~~3~~|**Unrestricted**
**funds**
**to nearest £**
**-**
**-**
**-**
**22,585**
OK
**Unrestricted**
**funds**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Fund to which**
**asset belongs**|**Restricted**
**funds**
**to nearest £**
**-**
**-**
**-**
**7,554**
OK
**Restricted**
**funds**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**Endowment**
**funds**
**to nearest £**| |---|---|---|---|---| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||OK| |||||**Endowment**
**funds**
**to nearest £**| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||**Current value**
**(optional)**| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||**Current value**
**(optional)**| ||Equipment||**-**|**847**| ||||**-**|**-**| ||||**-**|**-**| ||||**-**|**-**| ||||**-**|**-**| ||||**-**|**-**| ||~~3~~||**-**|**-**| CCXX R3 accounts (SS) 21/07/2026 ## **B5 Liabilities** Signed by one or two trustees on behalf of all the trustees ||||||**-**|||**-**| |---|---|---|---|---|---|---|---|---| ||||||**-**|||**-**| |||**Fund to which**||**Amount due**|||**When due**|| |**Details**||**liability relates**||**(optional)**|||**(optional)**|| ||||||**-**|||| ||||||**-**|||| ||||||**-**|||| ||||||**-**|||| ||||||**-**|||| |Signature|Print Name|Date of
approval| |---|---|---| |||| |||| CCXX R4 accounts (SS) 21/07/2026 4 CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Sectlon A Independent Examiner's Report Report to the trusteos On a¢¢ounts for the year 30 September 2025 Charity no {rf any) 12077599 Set out on pag .hp ￿￿.E D?*e r Jf a4drt'oDal s-eeT¥ charity Trusf) for year ended AS the charitys trustees. you a￿ resp)nsible for the preparation of the accounts in a¢c(xdance with the requirements of the Charrtses Act 2011 Act"). Responslbilities and I report in resped of my examination of the Trusvs accounts camed o under section 145 of the 2011 Act and in Ca￿ying out my exarnination, I have followed all the apFAicable Directiorts given by the Charty Commission under ￿tion 145(5)(b) of the A(2. Independent tThe dbwty's w incorr* eX￿ded £250,1)X) l am qualffied to •xaminerfs statement undertake the examination by beiTrJ a qualrfwj rnember of finsert name of applicabte listed bodyll. Delete [ l rfn(* applicab￿. I have completed my exarninab"on. I confim that no material matters have come to my attention in connection with the eXaminat￿n (other than that disclosed below.) which gr¥es me cause to belEve that in. any material respect the acc¢wnts"ThJ reoxds we not keF* in accordm with 3ectiM 1 of the Chariéies Act,. or the accounts did not accord wrth the accounting records., or the accounts dhj not comply with the aP￿Icable requirements con￿mIng the form and content of accounts set out in Charities (Accounts and Rewrts) Regulabons 2008 other than any wuirement that the accourrts grve a ITue and fairf view which is r)ot a matter considered as part of an mdepermlent exanination. I have no concems and have come auoss no other matters in f))nnection wrth the examination to which attention should be drawn in this report in order to enable a proper understandirvJ of the accounts lo be reached. . Pknse delete the *tyds in the bra(*ets rf they not awy. Sign•d: Sharon &'shop Relevant prof•ssional qualificatlon(s) or body FCCA IER Oct 2018 cs Camscanner Ilf any): Addrmg: Section B Disclosurè Only complete If the examiner needs lo highlight material mallers of coll￿rn (see CC32, Inde[￿dent examinat￿ of xcounts. direLknns and guNlance for examiners). Glv• here brfèf d•tsll8 of any Items that the •xamin•r wish08 to i￿10$•. Fw1ry￿d. nLthirvJ to my attentK￿ that w0￿j require ￿endMOnt to the a￿OUnt$. IER Oct 2018 cs Camscanner (HARif( COMMISSIO FOR ENGLAND ANO WAII -,dCIQ 1 207759 Receipts and payments accounts CC16a Section A Receipts and payments Unrgslricl•d frJnd¥ R851wKl8d Endowrn8nl funds A1 R￿Ipts Grnnts. OVCA 165 TTBnsfer frcth CIC to CIO AR) {s•e tabl•l. Sub to Tr•0 maintenarL Tran Voknnt*r reFtBStq Tree ptar 4021 4n Sub total rchases table Sub total Totalp•ym8nts 11 12 Net 0freco￿(PayMentsJ A5 Transfers between fuThls A6 Cash lunds latyt •nd Cash funds this y8ar•nd CCXX R1 ISSI cs Camscanner Section B Statement of assets and liabilities at the end of the period Unrestricted Restricted fijnds Endo¥Ym•nt lunds n••ro8t£ ai•gon•s Details B1 Cash funds .1JJ Total c•sh fun nds Detalls Detsl Detalls charity's own u8• B5 Liabiliti•8 zaaa Sign*J by (* tr￿1 Iwu5*85 ( b8haifof ￿ th8 trust08S Dat• of CCKX R2 x¢uJnts ISSI cs Camscanner