The Parochial Church Council of All Saints, Canterbury.
Page 1
Annual Reports and Accounts for the year ended 31 December 2024
| Address of the Church: | Military Road, Canterbury, CT1 1PA |
|---|---|
| Priest in Charge and Chair of PCC: | Rev. Patrick Ellisdon |
| Vice-Chair of the PCC: | Jack Fellows |
| Bankers: | Lloyds Banking Group Plc |
| 49 High Street, | |
| Canterbury, CT1 2SE | |
| Independent Examiner: | David Clarke IIA |
| 6 The Friars, Canterbury | |
| CT1 2AS |
Annual PCC Report for the year ended 31 December 2024
Structure, Governance and Management
The Parochial Church Council (PCC) of All Saints, Canterbury, is a corporate body established by the Church of England. The PCC operates under the Parochial Church Council (Powers) Measures Act of 1956. The PCC is a charity excepted from registration with the Charity Commission.
The appointment of PCC members is governed by and set out in the Church Representation Rules. Members of the PCC are responsible for ensuring compliance with legislation governing matters including health and safety, safeguarding, discrimination and employment.
The PCC meets approximately 10 times each calendar year in order to discuss matters relevant to its responsibilities. Day-to-day management decisions are delegated by the PCC to the Standing Committee which consists of the Clergy, Churchwardens, Treasurer and PCC Secretary. The Standing Committee generally meets on an ad-hoc basis.
Aims and purposes
The PCC together with the priest-in-charge is responsible for promoting the whole mission of the Church: pastoral, spiritual, evangelical, social and ecumenical.
The congregation of All Saints is on a mission. We seek to be the focus for a Christian family that worships God joyfully each day while serving God in our community.
Objectives and activities
Church activities focused on worship include: two weekly Sunday morning services, one monthly Sunday evening service, midweek services, Bible study, prayer meetings, youth group and Sunday school (Superstars). Church activities focused on fellowship include: house groups, socials, events, fundraising. Church activities focused on mission and outreach include: mental health art group, Vauxhall Avenue events, running the Community Larder and 'Warm Space' with tea and toast over winter, schools’ ministry, and partnering with other community groups.
Priest in Charge and Curate
Rev Canon Patrick Ellison was licensed and installed in the parish in June 2023. Rev Angela Swindley joined the parish in November 2023 and was ordained curate on 14 July 2024.
Risk Management
The PCC has adopted a policy of continuing consideration and review of the major risks which impact on the activities of the church. Risk assessments covering health and safety and fire safety are undertaken and regularly reviewed. An insurance policy is in place to cover consecrated and beneficed buildings and their contents. Policies are in place for food safety, data protection, and safeguarding children and vulnerable adults. In view of the cash and other donations received by the PCC, the requirements of the Gift Aid tax reclamation scheme and the audit trail requirements of Charities legislation, the financial procedures for handling all donations are regularly reviewed. Confidentiality of individuals takes a high priority in the accounting records.
The Parochial Church Council of All Saints, Canterbury.
Page 2
Annual PCC Report for the year ended 31 December 2024
Membership of the Parochial Church Council at 31 December 2024:
| Priest in Charge: | Rev. Patrick Ellisdon | |
|---|---|---|
| Curate: | Rev. Angela Swindley (since July 2024) | |
| Lay Reader: | Gavin Netherton | |
| Churchwardens: | Jack Fellows (reappointed April 2024) | |
| Will Gravenor (reappointed April 2024) | ||
| Members of PCC: | David Bedford (Secretary) | Amanda Monk Peak |
| Debbie Ellisdon (joined April 2024) | Helen Netherton | |
| Jack Fellows (Deanery Synod) | Judith Thomson | |
| Sarah Fellows (Deanery Synod) | Emma Twyman | |
| Carole Jeff (Treasurer) | Lillie Swain (co-opted) | |
| Rebecca Levings | ||
| Left the PCC: | Katie Gravenor (resigned April 2024) |
PCC attendance review
The PCC met 10 times during the year, using video conferencing when necessary, including an away day in September at Minster Abbey. The average level of attendance at PCC meetings was 78.7%. Various reports from the representatives of the Church who are either members of the PCC or volunteers are presented for consideration during these meetings.
Achievements and performance
The PCC defined priorities for 2024 were to continue to enhance the worship, fellowship and mission and outreach of our church. One particular area of focus was around actions we could take to be a more inclusive church and this was again the topic of an additional PCC session. The services provided by the Commumity Larder grew and have been really well used throughout the year, including continuing to host a 'Warm Space' through the year with tea & toast available. We ran a number of successful events including reinstating the advent carol service. The church leadership continued to work well with community partners to provide support and care to our local community. A new house group has started this year, meaning 4 groups operating with 33 members in total.
Church Attendance and Electoral Roll
The electoral role includes 65 parishioners (2023: 66). The average weekly attendance for Sunday services counted during October was 58.5 individuals over the age of 16 years (2023: 45.4 adults) and 9 young people under the age of 16 (2023: 8.8 young people).
Volunteers
At the heart of much of the work of the Church there is a huge foundation of generous support, hard work and love which is supplied voluntarily by members of the congregation. This is often expressed in long hours spent serving in groups, in social action work, welcoming, stewarding, leading children's and youth groups, prayer meetings, training programmes and other areas of service. A huge 'thank you' is extended to all those who serve so willingly to make these events possible and for being the 'church life' of All Saints.
Financial review
There was a deficit on Unrestricted Funds for the year amounting to £11,630 (2023: £986 surplus). This deficit was slightly larger than budgetted entirely due to higher energy costs than anticipated. Due to a significant reduction in Parish Share request in 2025, the unrestricted budget deficit for next year is significantly decreased to £3,642 (before contribution towards heating from Community Larder restricted fund). All assets owned by the PCC are held in Lloyds Bank accounts and CCLA investment accounts.
Reserves Policy
It is the policy of the PCC to maintain at least the equivalent of 3 months unrestricted expenditure in available cash resources to cover unexpected situations that could lead to a cash flow problem. That criterion is currently met. Given the next few years are more financially challenging due to continued high energy costs, the liquid reserves held currently exceed this requirement but have depleted significantly through 2024.
The Parochial Church Council of All Saints, Canterbury.
Page 3
Annual PCC Report for the year ended 31 December 2024
Statement of responsibilities of the PCC members
The PCC members are responsible for ensuring that the annual reports and accounts are prepared in accordance with applicable law and regulations and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).
The law applicable to charities in England and Wales requires the PCC members to ensure that financial statements are prepared for each financial year which give a true and fair view of the state of affairs of the charity and of the incoming resources and application of resources of the charity for that period.
In preparing these accounts, the PCC members are required to:
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select suitable accounting policies and then apply them consistently;
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observe the methods and principles in the Charities SORP (Statement of Recommended Practice);
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make judgements and accounting estimates that are reasonable and prudent;
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state whether applicable UK Accounting Standards have been followed, subject to any material departures disclosed and explained in the financial statements;
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prepare the accounts on a going concern basis unless it is inappropriate to presume that the charity will continue in operation.
The PCC members are responsible for keeping adequate accounting records that are sufficient to show and explain the charity's transactions and disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the accounts comply with the Charities Act 2011, the Charity (Accounts and Reports) Regulations, and the provisions of the trust deed. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
At the date of signing these reports and financial statements, the PCC considers that there are no material financial uncertainties about the PCC's ability to continue to operate.
Rev. Patrick Ellisdon (PCC Chair)
Dated: 28-Apr-2025
The Parochial Church Council of All Saints, Canterbury.
Page 4
Independent Examiner's Report to the Parochial Church Council of The Ecclesiastical Parish of All Saints, Canterbury.
I report on the accounts of the Parochial Church Council for the year ended 31 December 2024, which are set out on pages 5, 6 and 7.
Respective responsibilities of the PCC members and the examiner
The members of the PCC are responsible for the preparation of the accounts. The members of the PCC consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 ('the 2011 Act') and that an independent examination is needed.
It is my responsibility to:
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examine the accounts under section 145 of the 2011 Act, and in accordance with the Regulations;
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follow the procedures laid down in the General Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act; and
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state whether particular matters have come to my attention.
Basis of the Independent Examiner's report
My examination was carried out in accordance with the General Directions given by the Charity Commission.
An examination includes a review of the accounting records kept by the PCC and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a 'true and fair view'. The report is limited to those matters set out in the statement below.
Independent Examiner's statement
In connection with my examination, no matter has come to my attention:
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1) which gives me reasonable cause to believe that, in any material respect, the requirements:
-
(a) to keep accounting records in accordance with section 130 of the 2011 Act; and
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(b) to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act;
have not been met; or
- 2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
I recommend two documents are drawn up;
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With the basic process steps including weekly cash sheets, bank statements, cash handling and sign-offs.
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The end of year process of populating the spreadsheet and an appendix showing the structure of the spreadsheet and how data flows through from data population to the final end of year figures.
David Clarke IIA Dated: 28-Apr-2025 Independent Examiner 6 The Friars, Canterbury CT1 2AS
The Parochial Church Council of All Saints, Canterbury.
Page 5
Receipts and Payments Account for the year ended 31 December 2024
| RECEIPTS Voluntary receipts: Regular giving Collections at services and via card-reader or online Other giving Note 5 Grants received Note 6 Gift Aid tax recovered Fundraising events Activities for generating funds: Hire of Church premises Investment & interest income Parochial fees charged VAT recovered(Listed Place of Worship Grant Scheme) Other income Total Receipts PAYMENTS Parish Share Cost of mission and ministry Worship costs Mission costs Children and youth ministry Community Larder Church running costs Servicing (grounds and building) Building maintenance and repairs (incl. Building Project) Insurance Utilities (gas, electric, water etc.) Salaries Administration PCC and clergy expenses Note 3 Digital and IT Fundraising expenses Missing giving and donations Donations to other charities Missional giving & gifts Parochial fees paid to Diocese Other Total Payments Excess of Receipts over Payments Transfer between funds Gain/(Loss) on revaluation of investments SURPLUS/(DEFICIT) for the year Balance brought forward at 1 January 2024 Balance carried forward at 31 December 2024 |
Unrestricted Restricted £ £ 27,082 909 3,814 2,539 440 0 47900 6,699 1,550 2,174 |
Total Funds | Total Funds |
|---|---|---|---|
| 2024 £ 27,991 3,814 2,979 47,900 6,699 3,724 |
2023 £ 22,394 2,593 1,604 34,949 5,614 1,832 |
||
| 41,684 51,423 17,462 762 1,057 1,428 0 16,234 20 |
93,107 17,462 1,819 1,428 16,234 20 |
68,986 18,853 1,284 3,120 0 775 |
|
| 61,356 68,713 |
130,069 | 93,018 | |
| 44,061 797 320 379 9,083 2,260 1,168 48,106 2,783 17,602 1,576 302 289 0 810 269 1,404 6 |
44,061 797 320 379 9,083 2,260 49,274 2,783 17,602 1,576 302 289 0 810 269 1,404 6 |
36,029 1,246 125 389 4,743 1,457 5,788 2,732 10,868 1,576 242 1,049 203 450 406 802 80 |
|
| 74,026 57,189 |
131,216 | 68,186 | |
| -12,670 11,524 750 -750 291 482 |
-1,146 0 773 |
24,832 0 2,903 |
|
| -11,630 11,256 |
-374 114,651 |
27,735 86,916 |
|
| 114,277 | 114,651 |
The Parochial Church Council of All Saints, Canterbury.
Page 6
Notes to the Receipts and Payments Account for the year ended 31 December 2024
- 1 Accounting policies
1 (a) These accounts have been prepared on a cash basis.
1 (b) The accounts of the PCC have been prepared in accordance with the Church Accounting Regulations using the receipts and payments basis. They have been prepared under the historical cost convention except for the valuation of investment assets, which values are adjusted to show the mid-market value on 31 December 2024.
1 (c) Investments are revalued at the balance sheet date. Realised and unrealised gains and losses on investments are taken to the Receipts and Payments Account.
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2 The Priest in Charge and Curate are remunerated by the Diocese. Part of the Diocesan parish share disclosed above contributes towards these costs.
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3 No member of the PCC received remuneration or benefits in respect of their services as members of the PCC during the year (2023: None). No PCC members were reimbursed expenses during the year other than for operating costs incurred on behalf of the PCC (2023: £Nil).
-
4 The income and costs accounted for in the Receipts and Payments Account all relate to the sole activity of the PCC.
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5 Unrestricted Other voluntary receipts are mainly one-off additional donations from Regular Givers (£2,251).
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6 Grants received comprised of restricted grants towards the Building Project (£38,650) and Community Larder (£9,250) only.
Major grant providers for the Building Project were: Garfield Western (£25,000), Benefact Trust (£10,500), Canticorum (£1050), Beerling Trust (£1000), SMB Charitable Trust (£1000).
Major grant providers for Community Larder were: Kent County Council (£1500); Asda (£1024); Community of the Presentation (£1000); Marlowe Consulting (£1000); Canterbury Cathedral (£1000); Canterbury Deanery (£500); Strensham Trust (£500); St Stephen's (£380); Soroptimist International Canterbury (£300).
The Parochial Church Council of All Saints, Canterbury.
Page 7
Statement of Assets and Liabilities at 31 December 2024
| Investment Assets Note 7 CCLA Investment Accounts Cash Funds Lloyds Bank Current Account Lloyds Building Project Accounts CCLA Deposit Accounts Total Cash Funds held Total Assets Held at 31 December 2024 |
Total Funds Unrestricted Restricted 2024 2023 £ £ £ £ Note 8 12,984 21,548 34,533 33,760 |
Total Funds | Total Funds |
|---|---|---|---|
| 2023 £ 33,760 |
|||
| Note 9 17,039 8,424 25,463 40,465 40,465 8,419 5,398 13,816 |
37,381 31,290 12,221 |
||
| 25,458 54,287 79,745 |
80,891 | ||
| 38,442 75,835 114,277 |
114,651 | ||
Approved by the Parochial Church Council on 28-Apr-2025 and signed on its behalf by:
Rev. Patrick Ellisdon (PCC Chair)
Carole Jeff (Honorary Treasurer)
The Parochial Church Council of All Saints, Canterbury.
Page 8
Notes to the Balance Sheet at 31 December 2024
7 Investments
| Investments | |||||
|---|---|---|---|---|---|
| Note 8 | Total Investments | ||||
| Unrestricted | Restricted | 2024 | 2023 | ||
| £ | £ | £ | £ | ||
| Market value 1 January 2024 | 12,694 | 21,066 | 33,760 | 30,857 | |
| Investments sold | - | - | 0 | 0 | |
| Revaluation gain/(loss) | 291 | 482 | 773 | 2,903 | |
| Market value at 31 December 2024 | 12,984 | 21,548 | 34,533 | 33,760 | |
The unrestricted investment consists of 561.54 income shares (2023: 561.54 income shares) in the CBF Church of England Investment Fund in general investment funds.
The restricted investment consists of 931.91 income shares (2023: 931.91 income shares) in the CBF Church of England Investment Fund in general investment funds.
8 Restricted Investment Funds
| Restricted Investment Funds | ||||
|---|---|---|---|---|
| Total Investment Funds | ||||
| Fabric | Ministry | 2024 | 2023 | |
| £ | £ | £ | £ | |
| Balance at 1 January 2024 | 18,704 | 2,362 | 21,066 | 19,255 |
| Receipts | - | - | 0 | 0 |
| Revaluation of investments | 428 | 54 | 482 | 1,812 |
| Transfer between funds | - | - | 0 | 0 |
| Payments | - | - | 0 | 0 |
| Balance at 31 December 2024 | 19,132 | 2,417 | 21,548 | 21,066 |
9 Restricted Cash Accounts
| Restricted Cash Accounts | ||||||
|---|---|---|---|---|---|---|
| Building | Community | Total Cash Funds | ||||
| Fabric | Ministry | Project | Larder | 2024 | 2023 | |
| £ | £ | £ | £ | £ | £ | |
| Balance at 1 January 2024 | 4,046 | 518 | 31,290 | 7,659 | 43,513 | 18,575 |
| Receipts (incl. interest income) | 739 | 94 | 57,282 | 10,599 | 68,713 | 34,906 |
| Transfer between funds | - | - | - | - | 0 | 275 |
| Payments | - | - | -48,106 | -9,833 | -57,939 | -10,243 |
| Balance at 31 December 2024 | 4,786 | 612 | 40,465 | 8,424 | 54,287 | 43,513 |