CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trusteesl members of Ukraine Aid and Welfare On accounts for thè year ended 2025 Charity no (If any) 1207587 Set out on pages I report to the trustees on my examination of the accounts of the above charrly (Ihe Trust.) for year ended R08ponslbiliti08 and As the charity trustees of the Trust. you are responsible for the preparation bas18 of report of the accounts in accordance with the requirements of the Charities Act 2011 {Ihe Act"). I report in respect of my examination of the Trust's accounts carried out under section 145 ofthe 2011 Act and in carying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5}(b) of the Act. I have completed my examination. I confirm that no material matters have come to my attention in connection wilh the examination which gives me cause lo believe that in, any material respect." accounting records were not kept in acccrfdance with section 130 of the Act or the accounts do not accord with the accounting records I have no concems and have come across no other matters in connection with the examination to which attention should LE drawn in order to enable a proper understanding of the accounts to be reached Independent examiner's Statsment Sign•d: Dato: 0410612025 Name: opyatnyk Relevant professional qua14fication{s) or body (if any}: Address: 14 Royal Victoria Pa Bristol BS106TD Section B Disclosure Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charty accwnts.. dire¢tions and guidance for examiners). IER October 2018
Give here brief details of any items that Ihe examiner wishes to disclose. IER October 2018
Management Report Ukraine Aid and Welfare For the period ended 31 March 2025 l am writing to confirm that Ukraine Aid and Welfare was officially registered as a UK charity on 25 March 2024 (Charity Registration No. 1207587). Please find attached the financial accounts covering the period from our formation through to the end of the 2024-2025 financial year. Prppar#d on 26 May 2025 For management use only
Table of Contents Statement ofActs'vity........... Statement of Financial Position. 215
¢9 ¢J> * < 0> tr> (o o) o o o u> v) LT> •) 0 0 53 0 )ooooo ttsoo0oo 000 OO¢DOVO En o 0 17) O ¢71 (o ¢n ¢J> Lri o o o o o o ££ V L) O co (o tri u o (n
O O O W OJ ¢XJ O (N N L¢)
ooo
Statement of Financial Position FIXED ASSET Total X8d Asso1 CASH AT BANK AND IN HAND Charitable -cash on hand UAW Paypaj Account Total Cash at bank ar#J In haThJ CURFIENT ASSETS Uncalegorised Asset Totd Currerrt As$81s NET CURRENT ASSETS 19.277.68 1.241.98 20.519.66 165.DO 165.00 20,684.66 CREDITORS.. AMOUNTS FALLING DUE WITHIN ONE YEAR Trado Cr8dltor8 Creditors Totd Trad8 Cr•Jltor8 Currgrrt LiablllU8s Naiional Insurance LIalty PAYE Liability Payment VAT Control Totsl Current uthitdos Totsl Cr8ditor5: amounts fallwy due witrin ijne >wr NET CURRENT ASSETS ILIABILITIESI TOTAL ASSETS LESS CURRENT LIABILITIES TOT AL NET ASSETS ILIABILITIESI 165.00 165.00 46.89 24.40 12.122.47 -23.20 12.170.56 12.335.56 8B49.10 8.349.10 £8.349.10 CHARITY FUNDS Opening 8alance Equrty Retained Earnings SurplusllDelicitl Totsl Charity funds 1,085.60 7,263.50 £8,349.10 Ukraine Aid and Welfare 515
CHARITY COMMISSION FOR ENGLAND AND WALES Trustees, Annual Report for the period From 2510312024 end date 3110312025 P•riod stsrt dato To Period Charlty name: Ukraine Aid and Welfare Charity registration number: 1207587 Objectives and Activities Summary of the purposes of the charity as set out in its governing document Pao 1.17 Ukraina Aid and Welfare is establlshed for the publlc beneflt wlth the followlng charitable purposes: 1. Relief and Assl8tance-To relieve and assist individuals in need in the UK, in Ukralne, and In any part of the world where people identify Ukraine as their home. Thi8 Includes tho80 affectsd by war, natural dlsasters, or catastrophe¥. Thè charlty provides essential ald Including, but not limltod to: shelter, hyglene products, clothing, food, and medlcal ltsms. 2. Education and Health Support- To offèr practlcal support such a• ¢ommunity-based education, out- of4chool Iraining progr•mm•s, and services aimed at •afeguarding good mental and physical health. These efforts help Individuals, particularly displaced Ukrainians, adapt to life In new communltles. 3. Community Facility and Soclal Welfare- To operate a communlty facility in Brlstol that promotes social welfare through recreational and cultural activities. These are Intended for indivlduals who èxperlence hardship due to ago, infimiity, disability, financial difficulty, or social isolation, with the aim of Improving their quality of life. 4. Cultural preseatIOn and Publlc Education - To educate the public about and preserve Ukrainlan traditions and heritage through arts cuftural events, and media.
- Refugee Support- To meet the needs of Ukrainians granted refugee status under the Homes for Ukraine and Ukraine Family schemes, along with support for their hosts. This includes practical and financial assistance, advice, and well-being activities. Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities. projects or services identified in the accounts. Para 1.17 and 1.19 In 2024. Ukraine Aid and Welfare {UAW) delivered a wide range of activities and ser¥ices aligned with its charitable purposes and designed to deliver measurable public benefit to Ukrainian refugees, their host communities. and those affected by the war in Ukraine. Educational Support and Language Preserrfation Operated the Ukralnian School Bristol, offering weekly classes in Ukrainian language, literature, and culture for over 100 children. Delivered out-of-school educational support and language integration assistance, including English as an Additional Language IEALI sessions and bilingual classroom resources. Community Events and Cultural Engagement Organised and delivored publlc cultural events as part of the Bristol Refugee Festival, including masterclasses, craft workshops, and an exhibitlon at the M Shed titled "Erased from the Face of the Earth". Hosted workshops such as Vinok (Ukrainian flower crown) making, Motanka doll making, and brooch design, strengthening community bonds and cultural heritage preservation. Welfarè and Integration se1¢es Provided practical and emotional support to refugees and their host families under the Homes for Ukraine and Ukraine Falnily schemes. Coordinated social activities to reduce isolation, including parent- child sessions, well-being circles, and irrformation drop-ins. Volunteer Engagement and Capacity Building Recruited and supported a team of over 20 active volunteers. contributing across teaching. intsrpretation, welfare suppo istlcs, and overnanco.
Provided DBS checks, safeguarding training. and expenses reimbursement to ensure safe, inclusive service delivery. Public Benefit Assurance All activities were designed to support refugee integration. promote cultural continuity, and address material hardshtp. The trustees confimi that these services are provided for public benefit and have had direct positive impact on community cohesion, educational atlainmenL and individual well-being. Statement confirming whether the trustees have had regard to the guidan issued by Ihe Charity Commission on public benefit Para 1.18 The trustees of Ukraine Aid and Welfare confirni that they have had due regard to the guidance issued by the Charity Commission on public benefit when reviewing the charity's aims and objectives, planning current and future activilies, and making decisions on the use of funds. All programmes and services undertaken in 2024 were developed with a clear focus on delivering measurable public benefit in line with the chari 's ob'ectives. Additional infomiation (optionall You ma choose to include fijrther statements where relevant about.. SORP ference Policy on grant making F¥ra 1.38 Policy on social investment including program related investment Para 1.38 ContribLrtion made by volunteers Para 1.38 Other Achievements and Perforniance SORP reler¢n¢e
Key Achievements Education & Cullural Continuity: The Ukrainian School Bristol marked its first anniversary, delivering over 80 hours of bilingual teaching and cultural education. More than 100 childron acGessed Ukralnian language, heritage. and community education-helping them malntain identity while integrating into UK society. Mental Health & Well-being: UAW introduced dèdicated w811- being $s1onS for parents and children. peer support groups, and access to trauma-infomied communlty care. These servlc88 dlrectly reduced Isolatlon, Improv confidence. and supported ernotional resilience. Cultural Awareness & Engagement.. Through its partnershlp wlth Brlstol Museums, UAW co-curated the Erased from tho Face of the Earth exhibit+on and hosted publlc discusslons and cultural workshops. Th88e events attracted over 1,000 attendees and amplified the voices of war. affected communities whllo foslering undèrstsnding acro88 dlverse audiences. Direct Refugee Support: The charity Supported hundreds of displaced Ukralnians and Ihelr hosts with advice, translation, signposting, and tailored pra¢tlcal asslstance. Thls Included •ssistance with schools, houslng, employment readiness, and well- belng seNices. Volunteer Mobilisallon: Over 20 voluntsers contributed time and skills, playing a critical role in teaching, interpretlng, coordination, and safeguarding. This active volunteer engagement enhanced local ownership and sustsinability of services. Wlder Benefits to Society The charity's work helped fostor incluslve communities, reduced pre88ure on slatutory ser4ices, and built Cultural bridges bet**en new arrivals and host communities. UAW'S collaborative approach has been recognised as a local model for trauma-infomied, communlty- led refu eesu Summary of the main achievements of the charÉty. identifying the difference the charity's work has made to the circumstances of its beneficiaries and any viider benefits to society as a whole Para 1.20
Additional inforniation (optionall You ma choose to include further statements where relevant about: AGhievements against objectives set Para 1.41 Performance of fundraising activities against objectives set P8rn141 Investment performan against objeclives Para 1.41 Other
Financial Review Review of the charity's financial position at the end of the period Pwa 1.21 For the year ending 31 March 2025, Ukraine Aid and Welfare reported a total income of £41,968.95 and total expenditure of £34,705.45, resulting in a net surplus of £7,263.50. At the end of the financial period. the charity had net assets of £8,349.10, primarily comprising unrestricted reserves held in bank accounts and digital payment platfomis. The charity's financial position is sound and reflects prudenl management of rant income and donor contributions. The charity aims to hold unrestricted reserves equivalent to at least three months of core operating costs. This policy is In place to ensure financial resilience and to allow Continuity of key ser¥ices (such as education. volunteer coordination. and cultural events) in the event of funding delays or unexpected shortfalls. As of 31 March 2025, Ukraine Aid and Welfare held £8,349.10 in reserves. This figure includes unrestrfcted funds intended to support ongoing delivery of charilable activities and essential infrastructure. The charity holds resorves as per its reserves olic There were no restricted or unrestricted funds in material deficit during the reporting period. All projects were fully funded and expenditure remained within roved rant bud ets. There are no uncertainties regarding the charity's ability to continue as a going concern. Foard funding commitments have been secured from multiple sources. and the charity continues to diversify Income through grants, donations, and earned income from educational activities. Slatement explaining the policy for holding reserves stating why they are held Para 122 Amount of reserves held Para 1.22 Reasons for hokling zero reserves Details of fund materially in deficit Para 1.22 Pat8 1.24 Explanation of any uncertainties about the charity continuing as a going concem Pafa 1.23 Additional information (optional) You ma choose to include further statements where relevant about". Grant Funding: Significant funding was recefved from". The charity's principal sources of funds (including any fundraising) Para 1.47 Bristol City Council. including an Education Grant to support Tuesday sessions throughout 2025. National Lottery Community Fund, whlch supported Core educational and w•ll- being programm8S.
Quartet Community Foundation. which funded tsrgeted community engagement activities. Bristol Masons Charity, which Contributed towards educational rnsources and books. Communty Donations: Individual donations and trustee contributions helped cover operational costs and emergency needs. Events such as the Sand Animation Show and anniversary celebrations also generated ublic donations. Investment policy and objectives including any social investment policy adopted Par• 1.46 Funding Uncertainty: Reliance on short-term grants and voluntary donations exposes the charity to fluctuations in income. Mitigation includes diverslfying funding sources, maintaining a reserrfes policy. and applying for multi-year funding whern possible. A description of the principal risks facing the charity Para 1.46 Volunteer Dependency: The charity's service delivery model depends heavily on volunteers. Risks include burnou( inconsistent availability. and recruitment challenges. To address this, UAW offers volunteer training, recognitlon, DBS checks, and ongolng supporL Safeguarding and Welfare: Working with vulnerable individuals. including children and trauma-affecled adults. presents safeguarding responsibilities. UAW mitigates this by enforcing a safeguarding policy, providing training. and designatlng safeguarding leads. Operational Capacity: As a growing charity with limited administrative stsff, there 1$ a risk of overstretching resources. The trustses address this through careful prioritisation, part-time stsffjng. and digital tools to streamllnè managemenL Reputational Risk: Given the high-profile nature of refugee su rt work. an failures in delivo or
governance could impact the charity's reputation. The trustees ensure transparency, compliance with regulatory uidance and robust internal oversi hL Other
Structure, Governance and Management Description of charty's trusts.. Type of goveming document Par• 125 Ukraine Aid and Welfare Is governed by Charitable Incorporated Organisation (CIO) Foundation Model Constitution, most recently amended and approved on 2S Mar¢h 2024. This document sets out the charity's objects, powers, and govemance structure, and complies with the requirements of the Charities Act 2011. The charity is constitutsd as a Charitable Incorporated Organisation ICIOI, registered with the Charity Commission for England and Wales. It has no share capital and operates under the foundation model, meaning its only votin members are its trustees. The charity's first trustees were appointed by the founding resolution. Thereafter, trustees are appointed by a resolution of the existing trustees at a properly convened meeting. All appointments are made in accordance with Clause 10 of the Constitution, with consideration given to the skills, knowledge, and experience needed for the effective administration of tho chari How is the charity onstiluted? "r.orated association. CIO) Para 1.25 Trustee selection methods including details of any constitLrtional provisions e.g. election to post or name of any person or body entitted to appoinl one or more trustees Para 1.25 Additional inlomiation (optional) You ma choose to include further statements where relevant about.. All new trustees receive a fomial induction pack on appointmen( which in¢ludes the charity's constitution, the latest Trustees. Annual Repor¢ Charity Commission guidance (CC3- The Essential Trustee), safeguarding policy, financial procedures. and current project overviews. Induction meetings are held with exlsting trustees to ensure new members fully understand their responsibilities. Ongoing development is encouraged through access to relevant sector training. governance briefings, and safe uardin dates. Ukraine Aid and Welfare operates under a flat governance structure, led by a board of three trustees who are responsible for strategic oversighL risk managemen¢ and compliance. Operational delivery is managed by volunteer and sessional tsams coordinated by project leads under the trustees, supervision. The charlty works closely with: Local Authorities (o.g. Bristol City Council) Funders Policies and procedures adopted for the induction and training of trustees Para 1.51 Thè charty's organisational structure and any wider nelwork with which the charity works Para 1.51 . Nalional Lotte
Community Fund, Quartet Community Foundation) Cultural institutlons (e.g. Brlstol Museums) Community and refugee organisations le.g. Homes for Ukralne host networks) The charity has no subsidiaries or trading anns. It occasionally ¢ollaboratO8 wlth affiliated Ukrainian diaspora organisations for project dellvory or cultural events, but all financial and governance matters are Independenlly managed by UAW. No trustoes or connected persons received any personal bfrnefit durlng the reportlng period. Relationship with any related parties Para 1.51 Other UAW malntalns a strong commltmont to transparency. oquity, and safeguardlng In all aspects of Its work. The charlty continually assesses Its practi¢08 again81 Charity Commission guidance and sector best practlce. All polltles are revlewed annually. and financial oversight Is provlded by the board and external advisers when needed. Reference and Administrat5ve detsils Charit name Other name the charil uses Re islered chant number Charity's prinapal address Ukraine Aid arhd Welfare UAW commonl used abbreviation 1207587 11 Parrys Grov8.Brisol.BS91
Names of the charity trustees who manage the charity Datss aetsd rf not forThthole ear Trustee name Offic• lif any) Name of person lor body) èntitled int trust* ifan William Maude- Roxby Oleksandra Vereshchagina Tetiana Bezsmertno Chair NIA Founding Trustee Trustee N/A Founding Trustee Trustee N/A Founding Trustee 10 12 13 14 15 16 17 18 19 20 rate trustees- names of the directors at the date the re Director namè ortwasa roved Name of trusteés holding title to property belonging to the chartty Trustee namè Datss acted if rKJt forwhole ear
Funds held as custodian trustees on behalf of others Description of the assets held in this Gapacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity s objects Details of arrangernents for safe custody and segregation of such assets from the tharrty's own assets Additional infomiation (oplional) Names and addresses of advisers {Optional Infonnation) Type of Name Address adviser Name of Chief executive or names of senior staff members (Optlonal infom)ation) Exemptions from disclosure Reason for non-disdosure of ke rsonnel details Other o tional information
Declarations The trustees declare that they have approved the trustees, report above. Signed on behalf of the charity'$ trustees Signature(s) Full name(s) Position leg Secretary, Chair, etc) Lo L (xLf Date