Charfty number: 1207564 THE BATES FOUNDATION FINANCIAL STATEMENTS FOR THE PERIOD ENDED 31 MARCH 2025 RPG Crouch Chapman LLP Chartered Accountants 40 Gracechurch Street London EC3V OBT
THE 8ATES FOUNDATION CONTENTS Page Reference and Administrauve Detalls of the Charity, Ils Trustees and Advlsers Trust8es' Report Independenl Examlnerfs Report Ststement of Financial Activitles Balance Sheet 10 Notes to the Financial Statéments
THE BATES FOUNDATION REFERENCE AND ADMINISTRATIVE DETAILS OF THE CHARITY. ITS TRUSTEES AND ADVISERS FOR THE PERIOD ENDED 31 MARCH 2025 Trustees Frederick Pullen Sebastian Naunton Bates, Chair Paul Stratton Timothy Fare-matthews Charity registered number 1207564 Principal office Poplar Cottage,, Burton Green,, Halsted, Essex, C09 1RH Accountants RPG Crouch Chapman LLP, 5th Floor, 14-16 Dowgate Hill, London. EC4R 2SU Independent Examiner Jeremy Tyrrell, RPGCC, 40 Grac8church Str8el, London, EC3V OBT Page 1
THE BATES FOUNDATION TRUSTEES. REPORT Icontlnued) FOR THE PERIOD ENDED 31 MARCH 2025 through its martial arts-based education and mentorlng programmes delivered across multiple International locatlons. Kenya, Nepal, Uganda. Brazil. The charity's programmes provided regular, struclured acllvities that promoted disclpllne, physical health, confidence, and positlV8 social behaviour. Delivery was maintsined throughout the year desplte Ghallenging operating envlronments In some regions, reflecting the commitment of local instructors and p8rtner organisations. Key achievements durlng the period included.. Continued d81ivery of weekly and. in many locatlons, multiple weekly iraining session throughout the year. Sustained engagement with schools, rescue centres, orphanages. and community projects serving children exp8riencing poverty, instability, or social exclusion. Strengthening of partnerships with local organisations to ensure programmès remained accessible, safe, and consistent. Identification of operational cha118ng8s inciuding limitations of UK banking account lo make international payments, local protests in Kenya halted cla55es temporarily, instructor shortages which led some siles to dose due to no local replacement and there were some transparency issues as some location heads over-reported positives. To overcome these challenges in Kenya in JanlFeb 2025 an on-the-ground team member in Kenya was brought on board Ifreelancel to provide real-tirne insight, logisliGs 5UPPOrt, and issue prevention which led to new initiatives {food programme & sanitsry products) and created local employrnent. These achièvements directly supported the ¢harity's objective of improving confidence, discipline, and life ski115 among children living in disadvantaged circumstances. The Truste8s consider that the charity's activities during the year made a positiv8 contribution to the wellb81ng, confidence, and personal development of participating children. Fundraising actlvitiesllncome g8neration During the year ended 31 March 2025, The Bates Foundation raised funds through a small number of relalionship-led and event-based fundraising activities. These included annual patron donations, funclraising auctions linked to organised ski trips where individuals bid for servicés or donated products with proceeds gifted to the charity, and corporate donations arising from partnerships with entrepreneurial and business groups who organised events independently and made donations to the charity. The charlty also remains open to other ad-hoc fundraising ideas aligned wth its charitabl8 objectives, subject to trustee oversight and approval. The charity did not use professional fundraisers or commercial participators during the reporting period. All fundraising activities were carried out directly by the charity's trustees, voluntoers, supporters, or third-party groups acting independently and making voluntary donations to the charily. Th8 charity has not fomially subscribed to a specific fundraising standards body or scheme for fundraising regulation during the period. However, trustees ensured that all fundraising activities were conduct8d in line wth recognised good practice, including transparency, honesty, and respect for donors and the public. As no fomal fundraising standards or regulatory schemes were subscribed to by the charity ¢X by persons acting on its behalf, Ihere were no failures lo comply with such standards during the year. Where fundraising adivrties were carried out by third parties (for example, event organisers or groups arranging fundraising initiatives), the trustees maintained oversight through informal monitoring, Page 3
THE BATES FOUNDATION TRUSTEES. REPORT l¢ontinued) FOR THE PERIOD ENDED 31 MARCH 2025 including prior agreement on the nature of the activity. confirmation that participation was voluntary, and review of funds received. The trustees ensured that the charty's name and purpose we repres8nted accurately and appropriately in all cases. The charity received no complaints durlng the year relating to fundraising activities, either directly or via any person acting on its behalf. The trustees recognise the irnportance of protecting vulnerable people and members of the publlc from inappropriate fundraislng practices. Fundraising activities were designed to be proportionate, respectful, and non-intrusive. The charity does not engage in door-to-door fundraising, cold calling, or high-pressure sollcilatlon. Participation in fundraising activities and donations was entirely voluntary, wrth no unreasonable intrusion on privacy, no perslstent requests, and no undue pressure placed on individuals lo donate. Financial review The Trust8es have reviewed the charfty's financial performance and position for the period ended 31 March 2025, as set out in the accompanying financial statements. Income received during the reportlng period was applied primarily towards programme delivery costs, instructor and partner support, and essential operational and administrative costs associated with managing international activities. At the end of the reporting period, the charity h81d reserves which the Trustees consider appropriate for 8 charity at this stage of development. The charity does not CuentlY operate a formal rèserves policy., however, the Trustees regularly review the level of reserves held to ensure sufficient financial resilience while enabling resources lo be directed towards charitable activiti85, The Trustees consider the charity to have been a going concern at the end of the reporting period and ar8 not aware of any material uncertainties that would affect its ability to continue operating. Structure, governanc8 and management Constitution The Charity was incorporated on 21 March 2024 and commenced trading on that date. Governing document and sfnictur8 The Bates Foundalion operates in accordance with its goveming document and is overseen by Board of Trustees. The Trustees are responsible for setting the strategic direction of the charity, ensuring compliance with legal and regulatory requirements, and safeguarding the charity's assets. Trustees Trustees are appointed in line with the governing document and act collectively in the best interests of the charity. New Trustees are recnjiled and appointed by the existing Board in accordance with the charity's goveming document. During the reporting period, the Trustees met regularly to review programme delivery, financial performance, safeguarding arrangements, and operational risks. M8nag6ment and opeTrtions Day-lowday programme delivery is undertaken by local instructors and partner organisations in each location. Operational coordination is managed by a Head of Operations based in the UK. In February 2025, the charity also began working with a conlractor based in Kenya to strengthen local oversight Page 5
THE BATES FOUNDATION TRUSTEES. REPORT Icontlnuedl FOR THE PERIOD ENDED 31 MARCH 2025 and operational delivery wlthln that region. Slrategic control and decision-making are retained by the Trustees, who monitor perfomance and rlsk through regular reporting and communication with thosa active in the field. The Trustees 8Ctlvely manage risks associated with international delivery, Includlng safeguarding, financial controls, and partner reliabllity, and take steps to strengthen governance and oversight where necessary. Page 5
THE BATES FOUNDATION TRUSTEES. REPORT (continued) FOR THE PERIOD ENDED 31 MARCH 2025 Truslees, responsibilities statement Th8 Trustees are responsible for preparing the Trustees. Report and the financlal statements in accordancè with applicable law and United Klngdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice). The law appllcable to Gharltles In Select jurisdlctlon requlres the Trustees to pr8pare finanrial statements for each Ilnancial year whlch give a true and fair view of the st8te of affairs of the Chadty and of the Incoming resources and application of resources of the Charity for that period. In preparing these financial statements, the Trustees are required to., se18Ct suitable accounting policies and then apply them consistenuy., observe the methods and principlés in the Charities SORP,. make judgments and accounting estimates that are reasonable and prudent. prepare the financial sta18menls on the going concem basls unless It Is inappropriate to presume that the Charity will ¢ontinue in operation. The Trustees are responsible for ke8ping proper accounting records that are sufficient lo show and explain the Charity's transactions and disclose wlh reasonable accuracy at any time Ihe financial position of the Charity and enab18 Ihem to ensure that the financial statements comply wilh the Charities Act 2011, the Charity (Accounts and Reports) Regulations 2008 and the provisions of the trust de8d. They are also responsibl8 for safeguarding the assels of the Charity and hence for taking reasonable steps for the prevention and detection of fraud and other irr8gulari118S. This report was approved by the Trust9es. on 30 January 2026 and signed on their behalf by.. Sebastlan Naunton Bates. Chalr Page 6
THE BATES FOUNOATION INDEPENDENT EXAMINER'S REPORT Iconunuedl FOR THE PERIOD ENDED 31 MARCH 2025 INDEPENDENT EXAMINER'S REPORT FOR THE PERIOD ENDED 31 MARCH 2025 Independ8nt Examin8¢s Report to the Trustees of The Bates Foundation Ilhe 'Charity'} I report to the charity Trustees on my examination of the accounts of the Charity for the perfod ended 31 March 2025. This report is made solely to the Charity's Trustees, as a body, in accordance with Part 4 of the Charities (Accounts and Reports) Regulations 2008. My work has b8en undertaken so that I might slate to the Charity's Trustees those matters l am required to state to them in an Independent Examinerfs Report and for no other purpose. To the fullest extent perrnitted by law, I do not accept or assume responsibility to anyone other than the Charily arKI the Charitls Trustees as a body. for my work or for this report. Responsibilities and Basis of Report As the Trustees of the Charity you are responsible for the preparatlon of th8 accounts in accordance with the requir8ments of the Charities Act 2011 ('the 2011 ACV). I report in respect of my examination of the Charity's accounts carried out under Section 145 of th8 2011 Act and in c8rying out my examin81ion I have followed all th8 applicable Directions given by the Charity Commission under section 145(5Mb} of the 2011 Act Independent Exarniner's Siatement Your attention 1$ drawn lo the fact that the Charity has prepar8d th8 accounts in accordance with Accounting and Reporting by Charities.. Statement of Recommgnded Practic8 applicable to charities preparing their accounts accordance with the Financial Reporting Standard applicable in the UK 8nd Republic of Ireland IFRS 102) in preference to the Accounting and Reporting by Charities.. Statement of Recommended Practice issued on 1 April 2005 which Is referred to in the extant regulations but has been withdrawm. l understand that this has b88n done in order for the accounts to provide a true and fair view in accordance with the Generally Accepted Accounting Practice effective for reporting perlods beginning on or after 1 January 2015. I have completed my examination. I can confim that no matters have come to my attention in onnection with the examination givlng m8 cause to believe that in any material respect.. accounting records were not kept in respect of the Charity as required by section 130 of the 2011 Act., or the accounts do not accord with those records., or the accounts do not comply with the applicable requirernents conceming the form and contenl of accounts set out in th8 Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fairf view which is not a matter wnsidered as part of an independent examination. Page 7
THE BATES FOUNDATION INDEPENDENT EXAMINER'S REPORT Icontlnued) FOR THE PERIOD ENDED 31 MARCH 2025 I have no COernS and have come across no other matters in connection with the examinatlon to which attention should be drawn in thls report in order lo en8ble a proper understanding of the accounts to be reached. Signed-. Dated: 30 January 2026 Jeremy Tyrr811 FCA 40 Gracechurch Street London EC3V OBT Page 8
THE BATES FOUNDATION STATEMENT OF FINANCIAL ACTIVITIES FOR THE PERIOD ENDED 31 MARCH 2025 Unrestricted funds 2025 Total funds 2025 Noie Income from.. Donatlons and legacies Charftable activities 105,809 105.809 Total income 81 136810 Expenditure on: Charitable activities Total expenditure 60 062 062 N8t income before othèr recognised galns and Ioss8S Net movement in funds 76,748 76,748 76,748 76,748 Reconclliation of funds.. Total funds brought forward Total funds carried fonward The notes on pages 11 to 15 fom part of these flnancial statements, Page 9
THE BATES FOUNDATION BALANCE SHEET AS AT 31 MARCH 2025 2025 Note Current assets Debtors 6,900 Cash at bank and in hand 91.339 Creditors.. amounls falling due within one year Net current assets Net assets Charity Funds Unrestricted funds 10 748 Total funds The truste85 declare that these accounts have been prepared in accordance with the provisions applicable to charities subject to the small charities regime. The charity is entit18d lo exemption from audit under section 477 of th8 Companies Act 2006 relatlng to small compani8S. The trustees acknowledge their re5ponslbilities for complying wlth the r8quirements of the Act with respect lo accounting records and the pr8paralion of accounts The financial statements were approved by the Trustees on 30 January 2026 and signed on their behalf, by.. Sebastlan Naunton Bates, Chair The notes on pages 11 to 15 form part of these financial statements. Page 10
THE BATES FOUNDATION NOTES TO THE FINANCIAL STATEMENTS FOR THE PERIOD ENDED 31 MARCH 2025 Accounting Policies 1.1 Basis of preparation of financial statements The financlal statements have been prepared to give a Yrue and fairf view and have departed from the Charities (Accounts and Reports) Regulations 2008 only to the extent required to provide a Irue and fai view. This depBrture has Involved following the Charities SORP (FRS 102) published on 16 July 2014 rather than the Accounllng and Repong by Charities.. Statement of Recommended PractiG8 effective from 1 Aprtl 2005 whlch has since been withdrawn. The flnanclal statements have been prepared under the historical cost conv8nlion with items recognised at cost or transaction valu8 unless otheNise stated in the relevant notes to these accounts. The financial statements have been prepared in accordance with the Statement of Recommended Practice.. Accounting and Reporting by Charities preparing their accounts in accordance wilh lh8 Financial Reporting Standard applicable in the UK and Republic of Ireland IFRS 102) issued on 16 July 2014 and Financi81 Reporting Standard applicab18 In the United Kingdom and Republlc of Ireland IFRS 102) and Charities Act 2011, The Bates Foundatlon constitutes a public benefit entity as defined by FRS 102. 1.2 Incomè All income is recognised once the Charity has entitlement to the income, it is probable that the income will b8 received and the amount of income receivable can be measured reliably. For legacies, entillemenl is taken as the earlier of th8 date on which either.. the Charity is aware Ihal probate has bean granted, the estate has be8n finalised and notification has b8en made by th8 executor(s) to the Trust that a distribution will be mad8, or when a dislribulion is received from the estate. Receipt of a 18gacy, in whole or in part, is only considered probable when the amount Gan be measured r81iably and th8 Charity has been nolified of the executor's intentlon to mak8 a distribution. Where legacies hav8 been notified to the Charity, or the Charity is aware of the granting of probate, and the criteria for incorne recognition hav8 not been met, then the legacy is treated as a contingent ass8t and disclosed if material. Income tax recoverable in relatlon to donations received under Gift Aid or deeds of covenant is recognised al the time of th8 donation. Income tax recoverable in relation to Investment income is recognised at the time the inveslrnent income is receivable. Page11
THE BATES FOUNDATION NOTES TO THE FINANCIAL STATEMENTS FOR THE PERIOD ENDED 31 MARCH 2025 Accountlng Policies (continued) 1.3 Expenditure Expenditure is recognised once there is a legal or constructive obligation to Iransfer economic benefit to a third party, it is probable that a transfer of economic benefrts will be required in settlement and the amount of the obligatlon can be measured reliably. Expendilure Ss classified by actlvity. The costs of each activity are made up of the tolal of direct costs and shared costs, including support Costs involved in undertaking each activlty. Direct costs allributable to a single activity are allocated directly to that activity. Shared costs which contribute to more than one activity and support costs which are nol attrlbutable to a single aclivity are apportloned between those activities on a basls consistent with the us8 of resources. Central staff costs are allocated on the basis of lime spenl, and depreciation charges allocated on th8 Portion of the asset's use. Support costs are those costs incurred directly in support of expenditure on th8 objects of th8 Charity and include project management carried out al Headquarters. Charitable activities and Govemance costs are costs incurred on the Charity's operations, including support costs and costs relating to Ihe governance of Ihe Charity apportioned to charitable activities. All éxpenditure is inclusive of irrecoverable VAT. 1.4 Interest receivable Interest on funds held on deposit is included when receivab18 and the amount can be measured reliably by the Charity,. this is nomially upon notification of the interest paid or payable by the Bank. 1.5 Debtors Trade and other debtors are recognised at the settlement amount after any Irade discount offered. Prepayments are valued al the amount prepaid net of any trade discounts du8. 1.6 Cash at Bank and in hand Cash al bank and in hand includes cash and short term highly liquid investment5 With short maturity of three months or less from the date of acquisition or opening of the deposil or similar account. 1.7 Liabilities and provisions Liabilities are recognised when there is an obligation at the Balance Sheet dale as a result of a past event, it is probable that a transfer of economic benefit will be required in settlement, and the amount of Ihe settlement can be estimated reliably. Liabilities are recognised at the amount that the Charity anticipates il will pay to settle the debt or the amount it has received as advanced payments for the goods or services it must provide. Provisions are measured al the best estimate of the arnounts required to settle the obligation. Where the effect of the tim8 value of money is material, the provision is based on the present value of those amounts, discounted al the pre-tax discount rate that reflects the risks specific to the liability. The unwinding of the discount is recognised within interest payable and similar charges. Page 12
THE BATES FOUNDATION NOTES TO THE FINANCIAL STATEMENTS FOR THE PERIOD ENDED 31 MARCH 2025 Accountin9 Pollcies (conlinuedl 1.8 Financial instruments The Charity only has Ilnancial assets and financial liabilities of a kind that quality as basic rinancial instruments. Baslc financial iristrumenls are initially recognised at transactlon value and subsequently measured at their settlement value wllh the exception of bank loans which are subsequenlly measured al amortised cost using the effective interesl method. 1.9 Fund accounting General funds are unreslricted funds which are available for use at the discretion of the Trustees in furtherance of the general objectives of the Charity and which have not been designated for other purposes. 1.1 Ocash Flow Exemption The financial statements do not indude a cash flow statemènt because the charity, as small reporting entity, is entitled to exemption to provide such a statement. Income from donations and legacies UnTestrlcled funds 2025 Total funds 2025 Donations Patron Donations 10,305 95,504 10,305 95,504 Total donations and legacies Income from charitable activitie5 Unrestricted funds 2025 rolal funds 2025 Charity Auction Income Analysis of expenditure on charitable activities Unrestricted ftjnds 2025 Tol81 funds 2025 Global Scholarship Programme Page 13
THE BATES FOUNDATION NOTES TO THE FINANCIAL STATEMENTS FOR THE PERIOD ENDED 31 MARCH 2025 Analysis of expenditure by activities Global Scholarship Programme Total 2025 Academy Instructors Sparring Kits Travel Expendllure Other Direct Costs 21.672 23,379 7,291 1.733 21,672 23,379 7.291 1,733 Support Global Seholarship Programme Total 2025 8ank Changes Accounting R8ntal 386 2,388 3,212 386 2.388 3.212 Subtotal 5,986 5,986 Other support Trustees renumeration and expenses During the period, no Trust8es received any remuner8tion. During th8 period. no Trustees received any benefits in kind. During the period, no Trustees received any reimbursement of expenses. Independ8nt Examination The Independent Examination fee for the period under review is £1,980 Page 14
THE BATES FOUNDATION NOTES TO THE FINANCIAL STATEMENTS FOR THE PERIOO ENDED 31 MARCH 2025 Debtors 2025 Trade debtors Creditors: Amounts falling due withln one year 2025 Trade creditors Accruals and deferred income 299 14,292 10. Stslement of funds Statement of funds - current year Balance at 21 March 2024 Balance al 31 March 2025 InGome Expendllure Unrestricted funds General Funds 11. Analysis of net assets b8tween funds Analysis of net assets between funds - current year Unrestricted fvnd5 2025 Tot81 lunds 2025 Current assets Creditors due within one year 91.339 114,5911 91,339 (14,5911 12. Related party transaction5 Expenditure of £53,237 was initially incurred by Sebastian Bates a trustee on behaff of the organisation. These sums were reimbursed by the ch8rity during the year Page 15