CHARITY COMMISSION FOR ENGLAND AND WALES Trustees, Annual Report for the perlod 141 February 2024to 31 utJanuary2025 Charity name: Friends at Bevendean School IFABSI Charlty reglstratlon number: 1207514 Summary of charitable purposes To advancethe education of pupils in the school in particular by: {a) Developing effective relationships between the staff, parents a nd others associated with the school. (b) Engaging in activities or providing facilities or equipmentwhich support the school and advancethe education ofthe pupils. The trustees have taken account ofthe guidance issued bythe Chafitycommission on public benefit. We confirm allactivities and spending have accorded with our charitable aims. Maln Activitles and Performance Gettlng set-up We started ourfirstyear as a charitygetting allof our paperwork in place and opening a new bank account. We set up ourgift aid accountand explored funding streams now availableto us. We set up a large committee and weare growing ourvolunteer b8nk, doing outreach to parents when theyjoin reception and via ouronlineticketing plattorm. We Set up'easyfundraising. online shoppingdonations, which is an easy and costfree wayforourcommunityto support us when theyshop online. We also set up a Sumup account meaningthatwecan nowtake c8rd payments from parents at events. This has been a game changerin tems of flexibilityand we have raised more moneythan wewould have donewithoutthis facility. We held a schoolwide logo competition to updateour logo, and to raise awareness of FABS within the schoolcommunity. A logofrom each year group was selected forthe finaland thecommitteevoted on the standout design, which has now been rolled out. Fundraising Events We ran an extremely successful programme of events, which was ourmain revenue stream forthe year. This included thevalentine's disco. a Wonka Bargolden ticket event for world book day, a free Spring Craft event wherewe also ran a tuck shop and pocket moneystall. Oursummerfairwas a huge success, with performances, food stalls, games, facepainting, a pre-loved book stalland three bouncy castles. The pocket moneystall was a bit hit. Wewere able to raise sponsorship moneyfrom Ioc8lbusinesses which meantwe could offerthe bouncycastles at a low cost and all ofthe takings went into ourfunds. We had somewonderful raffle prizes, and itwas byfarthe biggest eamer at the fair. In total£1323.19 was raised. For a second year. we held a series of summercar bootsales on the schoolfield. Given the huge amount ofwork needed to run these bi-weekly, wedecided to hold them monthly. Unfortunately, despite includingfamilyfriendly things like a refreshments V8n, bouncycastle, etc., the car bootswere notwell attended, neither by buyers orsellers, and therefore were not as financiallysuccessful as the previous year. £412.65 was raised over all of the events. We ran two film nights in Mayand anotherin September. These were ￿rgelY successful and raised £362.96 butwe have put a pause on runningfurthernightwhilst wework out howto makethem feel calmer. Thewinter fairwas an even greatersuccess, costing less and raising morethan the summerfair even with less local business sponsorship. The pocket money stallwas again a success. Santa's grotto presents. which were books. were sponsored and we have enough left for next year. The tombola's allsold outand the Chocolatetombola was a big moneymaker. Of course the rafflewasthe biggesteamer and the prizes that were donated were wonderful. In total. £2017.97 was raised. Ourevents have been very popularand we have seen a growing numberoffamilies attending and getting involved. We aim 8Iw8yS to have cheap orfree options 8V8llable so all of ourfamilies can be included and ourfilm nights are donation only. The Spring craft fair is a free event and we hopeto open itto the communitythis year so children joiningthe school community in Septmeber can come along and participate. Sponsored activitias We organised a sponsored Santa Run with theschoolwhere children collected sponsorshipfortheirefforts to help raise moneyfor playground renovations. This will be an ongoingfundraising project and ourown team contributed to the fundraising byparticipating in dry Januaryfor FABS. Altogether we raised over £9,000 and have been workingwith the seniorleadership of the schoolto identifyareas of need where ourfunds can be used and to workon potential ideas tor tunding applications. Other Fundraising We successfully applied for￿0 Ioc81 grants, the Heathy Neighbourhood Fund, which raised £500, and the Fairness Fund for Place, which awarded £1,750. These grants allow us to supportfamilies which would otherwise not be ableto afford to attend our events, to build a more inclusive community. At Christmas we organised Christmas cards designed bychildren in each class, which could then be purchased through a companycalled Class Fundraising.This was a really popuiaridea forour parents and carers, with £231.62 being raised. We participated in thewinter 2024Asda Cash Postforschools and this has raised over £800 butit has not been paid outsowill be reported in next year's accounts. Spending on charitable purpos8s Given ourexcellent fundraising efforts this year, we have been able to usethese funds for manyactivities and items. We contributed to the purchase of year618avers hoodies, ensuringthat every child was ableto havea memento of theirtimeat Bevendean Primary School. In addition, leavers all received a pen and book from FABS and theschool. This will be an ongoingspend. so that allchildren will benefit astheycomplete their time at Bevendean. We funded an enjoyable storyteller to visitthe whole school, as part ofthe'l am 8 writerf, activity which the school runs, to encourage all children to partlclpate and enjoy writing. This eventwas a whole schoolactivity and fed into thecurriculum for every class forthe following week. A year2 trip to London was subsidised by FABS, to enhance pupils leamingabouttheir topic'the great fire of London". This is one ofthe most expensivetrips the schoolfuns, so wewere ableto subsidise itforall pupils. makingthe trip possible. At Christmas, we purchased a pairof gloves for allchildren, to ensure that everybody had a pair. and to advertisetheworkthat FABS does to parents. We provided Christmas hampers to allstaff, as a token of thanks fortheir hard workthroughouttheyear. These hampers were largely classroom supplies and also included some sweettreats. We will continueto work with the school and committee members to agree on our priorities to spend forthe forthcomingyear. Contribution made by volunteers Thecharity could notfunction withouttheselfless efforts of ourcommittee members and volunteers. Thetime and energythey invest in planning and executing our fundraising activities has really paid off this year. We have raised significant f unds and been able to support ourschool communityto do more. Children and families have had wonderful experiences at our events and made memories thatwilllink them with our school communityfora lifetime. Financial Review The charity is in a he8lthyfinancial position atthe end ofthe period holding £7,965.44 in funds. £4,512.77 is ringfenced money. either awarded as grants or earmarked for the school's playground renovation. This leaves £3.542.67 in unallocated funds. We are in conversation with the school and ourcommittee members aboutthe best wayto use these funds beyond funding events. Structure, Govarnance and Manag8ment FABS is govemed byits constitution adopted on 6th March 2024. FABS is constituted as a Ch8ritable Incorporated Organisation. Trustees c8n be nominated by8ny member of the school¢ommunity, including themsleves. Theycan be voted by a majority of members at a relevant meeting. The same applies to committee members. FABS has a trusteegroup and a widercommittee. Thetrust requires a minimum ofthree trustees. There is no maximum butfive isthe preferred number. There is no limittothe numberof committee members and anyonefrom the school community can be elected to the committee. Due to the nature ofthe activity and the competing commitments oftrustees and committee members much ofthe business of the charity is conducted via direct electronic messages. Where possible in person meetings are held for significantvotes and to pian large events. An in person AGM is held to approve thefinancial accounts and thetnjstee report. FABS works closely with the Senior Leadership Team of the schoolto agree dates and pian events. We also discuss the needs ofthe school and aim to supporttheir fundraising efforts for specific projects. such as the library or playground refurbs. We also agreewith the SLT to fund or purchase smaller items from ourreseNes. FABS reports to the School Govemors on a regularbasis to updatethem on our activities. Reference and Administrative details Chari name istered chari number Charity's principal address Friends at Bevendean School 1207514 Bevendean Primary School and Nursery Heath Hill Avenue Brighton BN2 4JP FABS Schedule of trustees and committee members as at 3111124 Trustse name Office Irf any) Dates acted If notfor whol• ear Mrs Candi¢e Tugwell Dr Estelle Marks Adair Chair Secretary then Treasurer Secretary Treasurer 613124 onwards 613124 onwards Ms Leah Dochety Mr Adam Wo¢)dlands 613124 onwards 613124 to 8n124 613124 onwards Ms Felicity Erin-Robinson Ms Felicity Ader Fundraising Lead Secretary then FundraisirvJ Lead 1110124 onwards Commlttee Member Name Date3 acted rf not for whole year Nicola Clewer Jess Gardiner 613124 onwards 613124 onwards Gayle Chapman Leila Erin-Jenkins Tammie Cook-Duncan Donna James 613124 onward5 613124 onwards 613124 to 12112124 1110124 onwards Jessie Buckley Frankii Cosby Truong Thi Tuyet Hong 1110124 onwards 1110124 onwards 1110124 onwards Declarations The trustees declare that th8y have approved the trustees, report above. Signed on behalf of the charity's trustees Slgnature(s Full name(s} Candice Tugwell Estelle Marks Adair Position (eg Secretary. Chair, etc) Chair Treasurer Date 0310312025 ## FABS Annual Accounts |FABS Annual Accounts||| |---|---|---| |**Name**
Friends at Bevendean School (FABS)
**Time period**
**1 February 2024 to 31 January 2025**
Financial statements in Great British Pounds (GBP)
**Income**
Funds raised
Gift Aid
Sponsorship
Funding awarded
**Total Raised**
**Costs**
Event costs (excl. Food and Drink)
Running costs and equipment purchase
Food and Drink
Insurance
**Total expenses**
**Charitable contributions**
Equipment purchased for school
Other donations for school activities
**Total to school**
**Net Income (Loss)**|9,542.03
N/A
1,238.31
2,250.00|| ||9,542.03|| ||N/A|| ||1,238.31|| ||2,250.00|| |||13,030.34| |||


| ||-3,013.00|| ||-235.56|| ||-817.93|| ||-153.00|| |||-4,219.49| |||
| ||-745.50|| ||-1,676.12|| |||-2,421.62| |||| |||**6,389.23**| |||| |**Financial reserves as at 31st January 2025**
Cash Float
**End of Year Bank Balance**
Ringfenced grant money
Ringfenced playground fund
Already committed funds
**Unallocated funds bank and cash float**||**90.00**
**7,965.44**
-2,550.00
-1,502.77
-460.00| |||**3,542.67**|