Charity Registration No: 1207500 Abbeyview CommunityAthleticsTrack Annual Report and Financial Statements For the year end ed 31 March 2025 Charity Registration Number: 1207500 Charity Information Fleld Detalls Charity Name Abbey View Communlty Athletics Tr8ck Charity Registration Number 1207500 PrlnclpalAddre88 23 Woodfield Way St Albans HERTS AL4 9RY Independent Examiner 8 Peer8-Ro88 Trustees (at date of approval) Tru•to8 Name RoielP¢Y4ltlon PR Pouiain Chalr MP Crumpler WM Powell Treasurer Trustee BL F18her Trustee R Hunter Trustee Charity Registration Number: 1207500 Contents Charity Information.................................................................................... Trustees (8tdate of approvall...................................... Trustees, Annual Report............................................................................................... Objectives and ActNitie8 . Achievements and Perfomiance........................ Financlal Review...................................................... Structure, Governance, and Management................. . Statement ofTrustee8' Re8pon8ibilities................. Independent Exarninerfs Report................................................................................... Income Statement............ Balance Sheet.................. . ........................................................................................ Notes to the Financialstaternents.. .10 Charity Registration Number: 1207500 Trustees, Annual Report The trustees presenttheirannual reporttogetherwith the financial statements for the yearended 31 M8rch 2025. The report provides an overviewof Abbeyview Community Athletics Track's IAVCAT) activities. achievements. and financial position in accordance with the Charities Act 20118nd the Charities SORP IFRS 102). Objectives and Activities The charity's obj6Ctiv8s from its Constitution are: The 8dvancement of the amateur sport of athletics in Hertfordshire for the public benefit by the provision of or assistance in the provision of facilities for partiClP8tion in the sport of 8th16ti¢s. In practice, this refers to the operation of the Athletics Treck situated in Verulanium Perk, StAlb8n8. Following 8 spending rewew byStAlb8ns District Council in 2023, this Was deemed uneconomical and was to be closed. The charitywas established to take on the operations of the track so that the people of St Albans and the local area could benefit from the physicaland mental health benefits of participating in athletics. Achievements and Performance In January 2023. under pre88ure from Council fin8nci81 constraints, the trackwas threatened with closure. Forthe followingfifteen months it operated very limited hours and was only available to clubs and groups. AVCAT was established from existing user groups and took over managementof thetr8ck in April 2024. StAlbans Track is the home of StAlbans AC and St Alb8ns Striders and regular users include Athen8 Women's runningclub. StAlb8ns Speci8l Olympics, Chlldr8n's Holiday Clubs, Scouts, Footb811, Triathlon. Rugby Referee training, Paralympic throws athlete8 and The Running Channel. StAlb8ns Track c8n now be booked as exclusive use, shared use or at certain times is open forthe general public to come and participate in athletics. Takingover in Aprilwas always goingto be a tough start. aswe launched straight into the peak season forathletics. Within the 1" 6 months of operetion. we hosted 30+ school athletics matches and sports daysfor primary and second8rys¢hools, 2 Athletics League matches with Charity Registration Number: 1207500 athletes attending from across the region and enabled primary and secondary school PE lessons totake place on the track. These events. combined with our regular users, meantthat around 30,OOOvisitswere made to thetrack between April and September 2024. 30,000 opportunities for people to work on their fitness, socialise 8nd improve their ment8l health. In September 2024 we resterted public access sessions (overseen by volunteer duty managersl after a busy summer season, with 113 bookings in September, risingto an average in Decemberthrough to March 2025 of 250 bookings a month. The number of slots avaliable for public running has been increasing as more volunteers are found to oversee sessions. Alongside the day to d8y operations, we have been negotiating with St Albans District Councilfor a longerterm lease on the facility and discu8sing plans with user groups for better temporary facilities. The only provision we have currently are seven portable toilets and one shipping container for shelter. Faclllty malntonance v4nd Improvem8nt8 When we took overthe track, there were still a numberof outstandlng m81ntenance issues that we had identified prior to handover. In Conjunction with St Albans District Councll we have overseen the repalrs to the tr8ck 8urf8ce and in February 2025 we worked with coun¢ilwho paid forthe floodlights, which V￿re in poor condition, to be upgr8ded to LED. Other improvements that bve have been able to make include: New'Wel¢om8' and Track Rules. signage Replecement Longjump, High Jump and Pole Vault covers Rebuilt the Pole Vault bed for Improved s8fety Day to day maintenance. and preparation for events is carried out by8 group of volunteers from the maln users, alongside AVCAT volunteers. Feedback. regarding mainten8nce, from all ofthe groups usingthe track has been positive, and in particular the schools athletics leagues have appreciated the fact that there are volunteers to help with equipment setup. Plans forftrture Movingforwardsto our 2 year, wewill be forminga closer relationship with Active Trainingworld IATW) which will see us co-ho8tth8 StAlbans Half Marathon Fun Run and a Wheelchairtrack session. We viill also be submitting planning permission to StAlbans District Councilfor better facilities on the site, whilstwe discusswith the wider community our piansforthe main Chartty Registration Number: 1207500 {now condemned) track building and fundraise for both a new building and the relaying of the athletics track. Wewill also be investingfurther in the Irack equipment, with additional hurdles and the facility PA system belnga priorlty. Financial Review The results forthe year are set out in the attached financi81 statements. The charity has decided to split the income st8tement into two areas, the first is the operating Income 8nd refers tothe dey-to-day Income and expenses forthetr8ckand is required to generate a surplus each yearto coverthe signifl¢8nt C8Pital requirements of maintaining thè track facilities. The second 18 fundraising income which is being set eside for larger capital projects which will include provision of indoor changing and toilet facilities and maintenance of th8 track surface. Oparatlng Income Abbeyview CommunityAthletics Track's tot8l operating income for the yearwas £70,180, and operating expenditure was £33.350. Expenditure on fixed assets in the ye8rwas £4,897. At 31 March 2025. th8 charity held totaigeneral funds of £36.368. Fundral8lng Income Fundr818lng Income forthe yearwas £8.634, and expenditure was £nil. This fund is being held for18rg8r c8Pit818xpenditure. At 31 March 2025, the charity held totalfundr8lslngfund8 of £8,634. Structure, Governance, and Management The charity Is constituted es a Charitable Incorporated Organlsation ICIOI. governed by its constitution. The board of trustees oversees Abbeyviewcommunity Athletics Track's operations 8nd meets weekly. Trustees are appointed in occordance with the charity's governing document. The Truste8s ofthe Charityare: PR PouLain WM Powell MP Crumpler BL Fisher R Hunter appointed 19 March 2024 appointed 19 March 2024 appointed 19 March 2024 appointed 16June 2025 appointed 16June 2025 Charity Registration Number: 1207500 Statement of Trustees, Responsibilities The trustees are responsible for preparingthe trustees, report and financial statements in accordancewith applicable law and United Kingdom Accounting Standards. The law requires the trustees to prepare financial statements foreach financialye8rwhich give a true and tsirwewof the stste of affalrs of Abbeyview CornmunityAthleticsTrack end ofthe incoming resources and 8pplication of resources forthat period. Approved for issue on and signed on behalf of the Trustees. MP Crumpler Trustee Brenda Peern41oss 29 Drift Road Selsey Chi¢hester West Sussex P020 OPW Indop•ndont Examin•rf$ Report to th• Trustees of: ABBEY VIEW COMMUNITY ATHLETICS TRACK Regl8tered Charfty Number: 1207500 Page 7 I rewrt on the ac￿nts ofthe charty for the year en￿1 3111 March 202S vthich are set cKrt on pages 8 to 14 ofth& llnanclal rewt Th1$ is made sclely to the TrLtstees in ￿0rd￿ SeLtM)n 43(3) of the charit￿ Act 2011 My work has been undertaken so that I M￿h1 to the Trustees tr#)se mattern which I am required to state lo them in an indewthnl examirfs re￿￿ and for no other purp￿. To fullest extent permrt¢￿j by Iw•Y, I do not accept reskN)nsits'lty lo any￿ other the Trustee8 for my work, for this repjt crf fcrf Own1￿ I have f￿n￿A. RMpo¢llve r•8pon8lbllltle• of tru81•08 and •x•mln The Charity's Trustees ar8 re8ponsib￿ f(K the Preparat￿ffl of ￿)unts.. you wn$wJer thal the aud requirements of SedwJn 144 (21 of the Chanti88 Act 2011 (the Act) ¢kns ncrt wly It 1$ my responsilj.lity lo state, on the baws of prc(•Jures speafied in the General Directions given by the Charity Commission uThJeT sect￿￿ 156 of th8 Act. ¥thelher particular matters have come to my attentlon. B••h of IDd•p•ndfjnt examlnoV• •tat•mwt My examination was ¢arried out in &oydance with LlreLtion8 given ty the Charlty Commission. An examinat￿ includes a of the &counlin9 records kept by the charity and a comparison of the accounts, pre8enled those re￿rds. 11 also includes conswjeratton of any unusual rt￿n8 or disclosure8 of th8 acoxnts and 8eeking explanath?ns from you as trustee6 concerning any such matters. The proceduw urKlertaken ￿ not all the evKlence that would be required in ￿ audit, wns¢quently no o￿nIOn is given as lo I￿18ther the accounts present a 'lru8 and far vth¥,' and the reFQrt limit&J to those mattern set out in the 81atement Indèpondent Examln•rf• •tatem I have completed my examinat￿n. I confirni th* rn mthrs have to my attent￿.. 1. whKh giveg me rea8c￿￿ cause to Itot in any mateTr￿ resped the reqwrements.. and CoM￿Y with Ihe xA￿n￿.ng records of tho Art have not t*8n met. 2. or in my opinion. attentK)n sh￿Id be drwm to 4￿ble a urthrstanding of the Brenda Peers-Ross FMAAT, ACIE 30th January 2026 Charity Registration Number: 1207500 Income Statement Note 2025 (2) Total Operatlng Income 70.180 Operating expenses 133,350) Oparatlng Profflt 38,830 Fundral8lng Income Expendlture Net fundralslng Income 8,634 8.634 Other Int8re8t income Interest expense Total other 209 (672) (463) Surplu8 of Income over Expon80 45,002 Charity Registration Number. 1207500 Balance Sheet Nol0 As at 31 March 2025 {£) Flxed a$8ets 4,742 Trade debtors Cash and cash equivalent8 Total currnnt a88ot8 2,480 76.747 79,227 Credltors: amounts due in le&8th8n one y88r Net current assets 128,295) 50,932 Creditors: amounts due In morethan oneyear Not A88et• 110,672) 45,002 Fundraising income Generalfunds Total Funds 8,634 36,368 45,002 The flnancSal Statements were approved by the trustees on 19 January 2026 and signed on thelr behalf by: MP Crumpler Tru8tee Charity Reyjstration Number: 1207500 Notes to the Financial Statements 1. Accourrtlng Pollcles Ba$ls of Preparatlon The financial statements have been prepared underthe historical cost convention and in a¢cord8n¢e with: UK Generally Accepted Accounting Practice (UK GAAP) FRS 102 The Financial Reportingstandard applicable in the UKand Republic of Ireland The Charities SORP IFRS 102) applicable to charrtie8 registered in Engiend 8nd Wales The Charities Act 2011 and regu18tions made under it The charity is a Charitable Incorporated Organisation (CIO) 8nd therefore Is not subject to Ihe Companies Act 2006. The financial ststements are prepared on a going concern b8818. Fund Accountln8 Fund8 are clas8ifled a8 either: Fundralslng Income-funds that h8ve been rai8ed through donation8 and are set aside for significant capital expenditure project8. Oeneral fund$- funds that may be used 8t the discretion of the trustees in furtherance of the ch8rity'8 objects. Income and expenditure are allocated to the appropriatefund In accordance with the term8 of the re8triction. Income Recognltlon Income is recognised when the charity is entitled to the income. receipt is probable, and the amount can be measured reliably Income is included in the Statement of Flnanclal Activities (SOFA) as follows: Donatlon8 are recogni88d when recelved Trad5ng Income is recognised when the related services are provided. Interest Income is recognised on a receivable basis. Exponditurn Recognition Expenditure is recognised on an accruals basiswhen there is a legal or constructive obligation to make a payment. 10 Charity Registration Number- 1207500 Notes to the Financial Statements (cont) 1. Accountlng Pollcles (cont) Tanglble Flxod A￿018 and Deproclatlon Tangible fixed assets are stated at Cost less accumulated depreciation. Depreciation is provided to write off the cost of assets over their estimated useful lives as follows: Plant and machinery Athletic 8quipm8nt 10 years 5 years Taxatlon The charity is exempt from corporation tax on its charitable activitie8. Irrecoverable VAT Is Included wlthln expenditure or asset costs 8s appropriate. Debtors Debtors are recognised at the settlement arnount due, le&8 any provi85on for irrecoverable amounts. Cosh and Ca•h Equlv8l•nt• C8sh and cash equivalents includec88h In hand and deposlts held at caiiwith banks. Credltors Creditor8 8re recogni88d where the charity h88 a present obligation resulting from a past event. Provisions are made where the amount or timing of the obligation is uncertain. Related Party Transactlons Transactions with related parties are disclosed in the notes to the fin8nci81 statements in accordance with the Charities SORP. Crltlc8l Accountlng E8tlm8tes and Judgement8 The preparation of financial statements requires man8gementto make estimates and judgements that affect the reported amounts. Actual results may differ from those estimates. Charrty Rewstration Number: 1207500 Notes to the Financial Statements (cont) 1. Accountlng Poucles {cont) Independent Examination The charity's gross income is below£250.000 and therefore the financial statements are subjectto independent examinatlon ratherthan statutory audit, in accordance with sections 14>156 of the Charities Act 2011. The independent examination ha8 been carried out by an ind8pend8nt examiner who is a memberof 8 body listed in section 145{2) ofthe Charities Act 2011 and who has the relevant abiirty and practical experience to carry out the examinatlon. The Independentexamlner's report is included within the annual report and accounts submitted to the Charity Commission for Enl8nd and Wales. 12 Charity Registration Number: 1207500 Notes to the Financial Statements (cont) 2. Operating Pfofft This IS stated aftercharging: 2025 (£) 154 300 Depreciation Independent examlner's remuneratlon 3. Stsff oxpendlturn 2025 (£) 2,484 Wages Soci81 security costs Total staff expendltur• 2,484 Thetrack employs staff members 8$ required to provide supportto customers hiringthe track for athletics event8. There are no employee8 belng pald In exce&8 of £60,000 perannum. The average number of employees by headcountdurlngtheyearwa8 1 {2024: 0). Durlng the year the tru8tees received £nll In remuner8tlon. The total 8xpenditur8 reimbursed to trustees amounted to £727. 4. Ro18ted PartyTran8a¢tlon8 None ofthe Tru8tee8 ￿ce1¥*d any remuneratim thring the year. MP Crumpler aTrJ WM Powell acted as Committee Members of St Alban$ Athletics Cl￿) during the year who are a customer of the Charrty. and have provided the initial loan of £I0,C(10 to establish the charity. MP Crumpler reswn8d as a Committee MemL*r of St Albans Athletic Club on 13th May 2025. 13 Charity Registration Number: 1207500 5. Tangible Fixed Assets Land and Plant and Athletlc Bulldinp Machinery equipment Total Cost At 31 March 2024 Additions At 31 March 2025 670 670 3,290 3,290 936 936 4,897 4,897 Dapreclatlon At 31 March 2024 Charge for the year At 31 March 2025 (92) {92) (621 {62) (154) (154) Not Book V8luo At 31 March 2024 At 31 M8r¢h 2026 670 3.198 874 4,742 14