## Watlington Wheels Project ## Report and Financial Statements ## For the Year Ended 10 January 2025 ## Charity number 1253687 ## Dorsetshire Drugs Advice Centre ## Trustees Annual Report for the year ended 10 January 2025 The Board of Trustees presents its annual report for the year ending January the 10[th] 2025 ## Reference and Administrative Information Charity Name: Watlington Wheels Project Charity registration number: 1207396 **Registered Office:** 34 Love Lane, Watlington, Oxfordshire, OX495RA **Operational address:** 1 Old School Place, Watlington, Oxfordshire. OX49 5QH ## **Trustees** Mr Stephen Webster Mr Ian Crews Mr Ian Roxburgh Mrs Nicky Smallbone Mr Martin Dix ## Purposes and Aims Our charity’s purposes as set out in the objects contained in the constitution are: Watlington Wheels Project _"The promotion of community participation in healthy recreation for the benefit of the inhabitants of Watlington and the surrounding area, by the provision of facilities for engaging in roller sports."_ In practical terms this involves: - Organizing events and activities to promote roller sports. - Raising money to help fund and maintain facilities. - Working with the local council to design and provision facilities We review our aims, objectives and activities each year. This review looks at what we achieved and the outcomes of our work in the previous 12 months. The review looks at the success of each key activity and the benefits they have brought to those groups of people we are set up to help. The review also helps us ensure our aim, objectives and activities remained focused on our stated purposes. We have referred to the guidance contained in the Charity Commission’s general guidance on public benefit when reviewing our aim and objectives and in planning our future activities. In particular, the trustees consider how planned activities will contribute to the aims and objectives they have set. ## The focus of our work Our main objectives for the year continued to around the improvement of skate facilities within Watlington. The strategies we used to meet these objectives included: - Applying for various grants to match the funding put forward from Watlington Parish Council. Grants included, South Oxfordshire District Council, Sport England and the National Lottery. - Promotion of the skatepark improvement project via dedicated lesson days and a popup skate rink at a local music festival. - Manual work maintaining the skatepark. - Working with skatepark builders to help WPC procure a new halfpipe . ## How our activities deliver public benefit In the past year we have delivered skateboard coaching to over 50 people aging between 4 and 15 over 7 coaching days (private and group). We have also built a popup skate rink at a local music festival and facilitated further coaching through that. This has exposed many young people to a new rewarding physical and mental activity in a safe and nurturing manor. Watlington Wheels Project We have also worked with WPC to raise funds towards and procure a new halfpipe replacing the old dangerous one (which was also manually dismantled by ourselves.). This has given the Watlington community a safe more learner friendly facility that will be enjoyed for years to come. Watlington Wheels Project ## Financial Review We were lucky enough at the start of the year to receive £600 in generous grants from both the Watlington Business Association and Chalgrove Parish council. This enabled us to train and qualify our coaches with Skateboard GB for teaching. By charging £5 a lesson and relying on our coaches to be volunteers, earned us modest amounts of typically £40 per coaching day. Our coaching weekend at Beacon festival brought in £400 and thanks to the generosity of the festival organisers and our volunteers incurred no outgoings. Watlington Wheels Project is thriving on the generosity of our volunteers ensuring that what we do make in donations and sales can be put straight back into further coaching and support of the roller sports community. Watlington Wheels Project ## Plans for Future Periods The charity plans to use its coaching sessions as the primary way to engage with the community. In addition, more work is required to lower the scope to replace refurbish the bowl in Watlington. This will consist of applying for further grants and working with the council to lower the scope of the project. We also plan to handle the tender process on behalf of the council working with Skatepark vendors to achieve a design that will benefit all users at the appropriate budget. The community looks forward to the installation of the new halfpipe in the Spring. This does however bring with it maintenance costs and volunteer labour, which must be covered by the charity. ## Structure, Governance and Management ## Governing Document The organisation is a Charitable Interest Organisation and registered as a charity in February 2024. The CIO was established under a Foundation Model which established the objects and powers of the charitable company and is governed under its Articles of Association. ## Recruitment and Appointment of Trustees Under the requirements of the Memorandum and Articles of Association the members of the Trustees are elected to serve for a period of three terms (3 years per term) after which they must be re-elected after a year at the next Annual General Meeting. All Trustees give their time voluntarily and receive no benefits from the charity. Any expenses reclaimed from the charity are set out in note 7 to the accounts. Watlington Wheels Project Trustees are selected based on their skills and interest in Roller sports, the community and their willingness to be involved. All efforts are made to ensure they reflect the community that use the skate facilities in Watlington. ## Trustee Induction and Training Most trustees are already familiar with the practical work of the charity having been involved in Roller sports around the area. Additionally, new trustees are inducted and taken through the constitution and existing policies of the charity with their obligations noted. ## Risk Management The Management Committee has conducted a review of the major risks to which the charity is exposed. A risk register has been established and is updated annually. Where appropriate, systems or procedures have been established to mitigate the risks the charity faces. Procedures are in place to ensure the health and safety of the people the charity coaches with all coaches going through Skateboard GB and Child Safeguard training as well as DBS checks. ## Organizational Structure The structure consists solely of the trustees who carry out most of the volunteer work. In addition, we use 1-3 additional coaches as demand requires. Occasionally extra volunteers are used to perform administrative work such as taking participant details and payments. ## Related Parties In so far as it is complimentary to the charity’s objects, the charity is guided by and works in partnership with Watlington Parish Council. As the local council they maintain ownership and are responsible for most of the funding of the facilities in which the Charity works to maintain and improve. The charity is also registered as an organisation with Skateboard GB and enjoys limited benefits as part of that affiliation. ## Responsibilities of the Trustees The Charity Commission requires the Charity to prepare financial statements for each financial year which give a true and fair view of the state of the affairs of the charitable company as at the balance sheet date and of its incoming resources and application of resources, including income and expenditure, for the financial year. In preparing those financial statements, the Charity should follow best practice and: select suitable accounting policies and then apply them consistently. Watlington Wheels Project make judgements and estimates that are reasonable and prudent; and prepare the financial statements on the going concern basis unless it is not appropriate to assume that the company will continue on that basis. The charity is also responsible for safeguarding the assets of the charitable company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities. Statement of Financial Activities (including Income & Expenditure Account) for the year ended 13 January 2025 Watlington Wheels Project SoctionA Recoipts and payments futhd* futhds Tolallundl A1R G7rt8 PU￿1C Chi IJ2 l¢WIGross lorAR) 1.•52 t* 1.951 Cvachi ExponseS shirt W￿has￿ 33Q 42 tab Surnu S￿4 trA 474 t drece1￿1￿MertS) A5Trkn*f*4bqIM￿lundX A6C**hfund*l* IA74 Sgction B Ststement of assets and liabilities at the end of the period fund fuThd Bl Cash fLMMI Watlington Wheels Project ||**Charity Name**
**Watlington Wheels Project**|**Charity Name**
**Watlington Wheels Project**|**Charity Name**
**Watlington Wheels Project**|**No (if any)**|**No (if any)**|**No (if any)**|**CC16a**| |---|---|---|---|---|---|---|---| ||**For the period**
**from**|Period start date
11/03/2024|**To**||Period end date
13/01/2025||| ||||||||| |**Section A Receipts and payments**|||||||| |**A1 Receipts**|**Unrestricted**
**funds**
**to the nearest**
**£**
**600**
**40**
**891**
**132**
**-**
**-**
**-**
**-**
**1 663**

**-**
**-**
**-**
**1 663**
**330**
**98**
**-**
**-**
**-**
**-**
**-**
**428**
**50**
**-**
**50**
**478**
**1 185**
**-**
**-**
**1 185**|**Restricted**
**funds**
**to the nearest £**
**-**
**289**
**-**
**-**
**-**
**-**
**-**
**-**
**289**
**-**
**-**
**-**
**289**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**289**
**-**
**-**
**289**|**Endowment**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**||**Total funds**
**to the nearest £**
**600**
**329**
**891**
**132**
**-**
**-**
**-**
**-**
**1 952**
**-**
**-**
**-**
**1 952**
**330**
**98**
**-**
**-**
**-**
**-**
**-**
**428**
**50**
**-**
**50**
**478**
**1 474**||**Last year**
**to the nearest £**| |Grants|**600**||||||**-**| |Public Donations|**40**||||||**-**| |CoachingIncome|**891**||||||**-**| |shirt sales|**132**||||||**-**| ||**-**||||||**-**| ||**-**||||||**-**| ||**-**||||||**-**| ||**-**||||||**-**| |**_Sub total_**_(Gross income for AR)_|**1 663**||||||**-**| ||||||||| |**A2 Asset and investment sales, (see**
**table).**|||||||| ||**-**||||||| ||**-**||||||**-**| |**_Sub total_**|**-**||||||**-**| |**_Total receipts_ **
**A3 Payments**|||||||| ||||||||**-**| ||||||||| |CoachingExpenses|**330**||||||**-**| |shirtpurchase|**98**||||||**-**| ||**-**||||||**-**| ||**-**||||||**-**| ||**-**||||||**-**| ||**-**||||||**-**| ||**-**||||||**-**| |**_Sub total_ **|**428**||||||**-**| ||||||||| |**A4 Asset and investment**
**purchases, (see table)**|||||||| |**Sumup Card Reader**|**50**||||||| ||**-**||||||| |**_Sub total_ **|**50**||||||**-**| |**_Total payments_**
**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**|||||||| ||||||||**-**| ||||||||| ||**1 185**|**289**|**-**||**1 474**||**-**| ||**-**|**-**|**-**||**-**||**-**| ||**-**|**-**|**-**||**-**||**-**| ||**1 185**|**289**|**-**||**1 474**||**-**| CCXX R1 accounts (SS) 1 ## **Section B Statement of assets and liabilities at the end of the period** |**Categories**
Signed by one or two trustees on behalf
of all the trustees
**B5 Liabilities**
**B3 Investment assets**
**B2 Other monetary assets**
**B4 Assets retained for the**
**charity’s own use**
**B1 Cash funds**|**Details**
**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
Cash
**Details**
**Details**
SUM UP Machine
**Details**
Signature|**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**1 185**
**289**
**-**
**-**
**-**
**-**
**1 185**
**289**
OK
OK
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
Unrestricted
**50**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
**-**
**-**
**-**
**-**
**-**
Print Name|**Endowment**
**funds**
**to nearest £**| |---|---|---|---| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||OK| ||||**Endowment**
**funds**
**to nearest £**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**Current value**
**(optional)**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**Current value**
**(optional)**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**When due**
**(optional)**| ||||| ||||| ||||| ||||| ||||| ||||| ||||Date of
approval| ||||| ||||| CCXX R2 accounts (SS) 2