BURNHAM ON SEA AND DISTRICT LIONS CLUB
MINUTES OF BUSINESS MEETING WEDNESDAY 3[rd] April 2024. Meeting held at Berrow Village Hall
PRESENT: Phil, Katia, Doug, Sara, Sally, Rich, Dennis, Mike, Phil L, Mary, Colin R, Len, Claire APOLOGIES: Isobel, Paul
Purposes read by Sara.
Minutes of the last meeting are signed by the President.
PRESIDENTS REPORT:
The vote on the Club’s closure has been taken with the results as follows:
2 – abstained
3 – to keep the club open
- 13 – to close
Therefore by the majority of the vote the decision to close the Club is taken forward.
President contacted James Mathews (District Governor) to advise him of our decision.
President also contacted Sue Miller (District membership officer), her response was read out at the meeting.
The Club has had an opportunity to discuss this matter and share thoughts and views.
One thing discussed was the difficulty with organizing different community events due to the ever increasing insurance regulations.
An email from Judith Jones (District treasurer) was read out regarding the necessity of Club’s officers positions and which ones were not that important in her views.
President hasn’t yet responded to any of the received emails.
The Club members were made aware that when you close the Club the notice to close the charter is on and this can take up to 12 months. If during these 12 months the Club manages to get more members and will view itself operational again it is then Club’s obligation to pay the subs for the 12 months the Club was dormant. The members did not agree this was right.
The Club has also received a suggestion from the District to reduce charity account by £7 per member to cover the cost of the insurance. The members were outraged by this suggestion as we have always donated every penny of the money raised back to the community and not to cover any Lions expenses.
Dennis shared that he was very sad to see the Club close as he had already seen 2 Clubs close in the past.
SECRETARY’S REPORT:
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Post emailed out to all members.
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There are vacancies for the officers positions for the District.
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Street and Glastonbury Lions charter is on April 20[th] . Please, let Katia know if you’d like further details.
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Minehead charter – if you are attending, please, send your menu choices to Sara and she will then post them all together.
TREASURERS REPORT:
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Latest accounts have been distributed at the meeting.
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Some money was still to come in (from Easter raffle and also raffle from the charter).
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There are some expenses to cover the charter. Claire will email out the details to confirm everyone’s happy with it.
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Claire has gone through the accounts in detail and answered any questions.
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Money raised at Easter Egg raffle. Proposed to make the donation to £250. The donation will go to Children’s Air Ambulance.
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Proposed by Phil C
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Seconded by Doug Voted by the Club
All in favour.
ALMONER:
- Visited Colin H for a few hours. All went well and the Club is happy to visit as and when needed to spend time with Colin.
ACTIVITIES:
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Tesco collection – May 4[th] . The form went round to put the names in.
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Thank you to everyone for helping with Easter Egg raffle on Good Friday, it was a great evening and so good to raise the money for such a good charity.
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Action 1 – Doug will send thank you letters to the businesses who donated the eggs.
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Dennis will cover Colin’s Park Run this Saturday.
COMMUNITY/YOUTH:
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The wheelchair that Mike had lent to a local resident was only needed for 2 weeks.
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Children’s Air Ambulance charity. Fiona will attend our June meeting and give the Club a little talk on their work.
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Colin Rufus has had an email regarding a sponsorship of Ali Katana, a young boy who has been supported by the Club over the years. We pay for his 1 hot meal a day so he is able to attend school and receive education.
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To sponsor Ali costs £132 / year.
Ali has 3 years remained at school.
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Proposed to sponsor Ali for the remaining 3 years and pay the money in one go before the Club’s closure.
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Proposed by Colin R Seconded by Claire
All in favour.
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Mary has been attending to the Memorial Garden for 2 weeks to ensure it is spring ready.
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An email received from Paul Bridgen, the gentleman the Club supported to get a ramp at his house due to his mobility difficulties. He said he would like to nominate the Club for the Community Award.
Action 2: Doug to complete the required form for this.
MEMBERSHIP:
Currently N/A
SOCIAL:
Currently on hold.
MIAB:
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No bottles left.
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80 bottles gone out.
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Phil C has about half a dozen bottles.
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No bottles will be ordered yet.
PR AND WEBSITE: N/A
AOB:
Doug – has won an overall District photography competition.
Mike – on a subject of the Dome. What are our current arrangements? We pay ground rent of £150 / year. Building itself belongs to the Lions.
Phil – to arrange the Directors meeting next week.
Raffle won by Phil C
Meeting closed at 20:08.
Confirmed as a true and accurate account of the meeting:
Signed:…………………………………………… (Lion President)
Date:…………………………………
Burnham on Sea Lions Club CIO
Charity No. 1207366
Accounts for year ended 30th June 2026
| INCOME: Donatons Received Charitable Donaton Reimbursement Fundraising Subscriptons Gif Aid Refund Fines Rafes Social Events Cofee & Tea Transfers Bond Interest EDF Refund Total EXPENSES: Charitable Donatons Fundraising Lions Dues President's Levy President's Charters Supplies Social Events Meetng Room Hire District Conventon Lunches Insurance Dome Utlites Other Transfers Total Net movement in funds Funds brought forward Total funds carried forward |
Admin Charity F/Raising Transfers Total £ £ £ £ 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 |
|---|---|
| 0.00 0.00 0.00 0.00 |
|
| 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 |
|
| 0.00 0.00 0.00 658.53 0.00 |
|
| 0.00 0 0 0 0.00 0.00 0 0 0 0 |
|
| 0.00 0 0 0 0.00 |