## **Hawk Green Band (CIO) First Annual Report for the year from 28.02.24 to 31.03.25**
## **Reference and administration details**
**Charity Name:** Hawk Green Brass Band
**Charity Number:** 1207237
**Charity Address:** 76 Station Road, Marple, Stockport, SK6 6NY
**Charity Trustees:** Matthew Todd (chair), Sue Emery (treasurer), Rachel Pennington (secretary), Tom Emery (co-secretary from 24/11/24), Annabelle Jardine-Jones (co-chair from 24/11/24)
## **Structure, governance and management**
## **Description of the charity’s trusts**
**Type of governing document:** Constitution: Adopted 28/02/2024
**How the charity is constituted:** Charitable Incorporated Organisation
## **Structure:**
Hawk Green Band ended this reporting period with 31 voting members. There were 5 trustees, 7 committee members, and an additional 5 members took on volunteer (non-committee) roles.
President Musical Director **Trustee Roles:** Chair General Secretary Treasurer **Committee Roles:** Bandmaster Engagement Secretary Contest Secretary Welfare Officer (BBE BandSafe Trained) Logistics General Committee Member General Committee Member **Volunteer (non-committee) Roles:** Music Librarian Asset Manager - Uniforms Asset Manager – Instruments and Equipment IT Support Public Website Manager Social Media Manager(s)
Friends Of Hawk Green Band Manager(s)
BBE BandSafe Trained Members (x2)
Performing Rights Manager
## **Objectives and Activities**
**Summary of Objectives**
Our charity objectives are:
THE OBJECT OF THE CIO IS: TO ADVANCE, IMPROVE, DEVELOP AND MAINTAIN PUBLIC EDUCATION IN, AND APPRECIATION OF, THE ART AND SCIENCE OF MUSIC IN ALL ITS ASPECTS BY ANY MEANS THE TRUSTEES SEE FIT, INCLUDING THROUGH THE PRESENTATION OF PUBLIC EVENTS.
We achieve this through the management of a brass band which entertains and informs the public and provides a musical experience for people of all ages, incomes and levels of competence. The charity provides instruments, music, uniforms, conductors and rehearsal facilities. The band strives for musical excellence and enjoyment, and supports the local community.
## **Summary of Activities**
Hawk Green Band have spent the last reporting period transitioning from within The Brass Bands of Marple, an unincorporated charity, into their own Charitable Incorporated Organisation (HGB-CIO), charity number: 1207237. By the end of this reporting period, all of Hawk Green Band’s assets had been transferred into the new CIO.
In planning our activities for the year, we kept in mind the Charity Commission’s guidance on public benefit, so our activities fall into 4 broad groupings.
- Providing a musical experience for audiences by performing in public and private concerts. We also use these performances to raise some of the money we need to fund the charity,
- Providing a musical experience for players through regular rehearsals, directed by an experienced conductor, using suitable music, and by providing instruments on loan where necessary,
- Striving for excellence though contests,
- Supporting other charities by playing at their events.
## **Achievements**
|**Achievements**||
|---|---|
|**Rehearsals**|Rehearsals occurred most Tuesday and Thursday evenings, with a short summer break
in August.|
|**Contests**|**_24th May 2024:_ Whit Friday**
Result: We managed eight contests in Thameside. We won two top six places overall,
two best in section prizes and we almost secured Tameside’s 3rd section overall prize
– the points were initially miscalculated so our win was short lived.
Music: Mephistopheles and Heaven.
**_9th June 2024: Darwen March and Hymn Tune Contest_**
Result: 10thin the March, 9thin the Hymn, 19thOverall (third in third section).
Music: Mephistopheles and The Day Thou Gavest.
**_29th Sep 2024 Admiral Music Entertainment Contest_**
Result: 3rdin Third Section, Most Entertaining Programme, Best Cornet Section, Best
Flugel/Horn Section.
Music: Spain, Londonderry Air, Norwegian Wood, Servants of God
**_23rd Feb 2025:_ Northwest Regional Area Championships**
Result: Friendly Takeover
Music: 17thout of 18|
|**Events supporting**
**other local and/or**
**charitable**
**organisations**|Sun 12thNov 2024: Remembrance Sunday Service|
|**Paid Events:**|Sat 20thApril, St George’s Night Concert, Macclesfield Masonic
Fri 12thJuly, Summer Concert at St Thomas’ Church
Sun 11thAugust, Buxton Pavillion Gardens Bandstand
Sun 22ndSeptember, Glossop Band Club
Sat 5thOctober, Malt Disley Bier Keller
Sat 26thOctober, Hawk Green Cricket Club Bier Keller
Fri 29thDec, Reddish Christmas Light Switch On
Sat 30thDec, Gee Cross Christmas Concert
Sun 1stDec, Heald Green Christmas Concert
Fri 6thDec, St Thomas’ Christmas Concert
Sat 7thDec,Cheadle Golf Club Christmas Concert|
Fri 13[th] Dec, Heald Green Cricket Club Christmas Concert Sun 14[th] Dec, North Cheshire Cruising Club Christmas Concert **Other Events:** Aug 2024, Wedding Ceremony Weekends/Christmas Eve in Dec 2024: Carols for shoppers in Marple Shopping Precinct
## **Financial Review**
## **Reserves Policy**
The charity aims to keep sufficient finds in reserve to maintain its assets for a minimum period of one year. **Funds materially in deficit**
There are no funds in deficit.
## **Fundraising**
Funds were raised through donations, members subs, paid concerts and contest prizes.
**Charity Name No (if any) Hawk Green Band 1207237 Receipts and payments accounts CC16a For the period** Period start date Period end date **To from** 28/02/2024 31/03/2025
## **Section A Receipts and payments**
|**A1 Receipts**|**Unrestricted**
**to the nearest**
**£**
**765**
**2,722**
**7,417**
**-**
**-**
**-**
**8,134**
**19,038**
**-**
**-**
**-**
**19,038**
**1,800**
**360**
**1,299**
**170**
**-**
**-**
**445**
**245**
**-**
**4,319**
**1,315**
**-**
**1,315**
**5,634**
**13,404**
**-**
**-**
**13,404**|**Restricted**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**Endowment**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**Total funds**
**to the nearest £**
**765**
**2,722**
**7,417**
**-**
**-**
**-**
**8,134**
**-**
**19,038**
**-**
**-**
**-**
**19,038**
**1,800**
**360**
**1,299**
**170**
**-**
**-**
**445**
**245**
**-**
**4,319**
**1,315**
**-**
**1,315**
**5,634**
**13,404**|**Total funds**
**to the nearest £**
**765**
**2,722**
**7,417**
**-**
**-**
**-**
**8,134**
**-**
**19,038**
**-**
**-**
**-**
**19,038**
**1,800**
**360**
**1,299**
**170**
**-**
**-**
**445**
**245**
**-**
**4,319**
**1,315**
**-**
**1,315**
**5,634**
**13,404**|**Last year**
**to the nearest £**|
|---|---|---|---|---|---|---|
|Public donations|**765**||||||
|Memberdonations|**2,722**||||||
|Earned income (from engagements and
contestprizes)|**7,417**||||||
|Grants|**-**||||||
|Fundraising|**-**||||||
|Giftaid|**-**||||||
|Other|**8,134**||||||
||||||||
|**_Sub total_**_(Gross income for_
_AR)_|**19,038**|||||**-**|
||||||||
|**A2 Asset and investment sales,**
**(see table).**|||||||
|Sale of assets (instruments, uniforms,
music,etc.)|**-**||||||
|Insurance claims|**-**|||||**-**|
|**_Sub total_**|**-**|||||**-**|
|**_Total receipts_ **
**A3 Payments**|||||||
|||||||**-**|
||||||||
|Musical direction|**1,800**||||||
|Maintenance of assets|**360**||||||
|General expenses (for engagements and
contests)|**1,299**||||||
|Training|**170**||||||
|Fundraisingexpenses|**-**||||||
|Bandroom contribution|**-**||||||
|Insurance|**445**||||||
|Other|**245**||||||
||**-**||||||
|**_Sub total_ **|**4,319**|||||**-**|
||||||||
|**A4 Asset and investment**
**purchases, (see table)**|||||||
|Purchase of assets (instruments,
uniforms,music,etc.)|**1,315**||||||
||**-**||||||
|**_Sub total_ **|**1,315**|||||**-**|
|**_Total payments_**
**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**|||||||
|||||||**-**|
||||||||
||**13,404**|**-**|**-**|**13,404**||**-**|
||**-**|**-**|**-**|**-**||**-**|
||**-**|**-**|**-**|**-**||**-**|
||**13,404**|**-**|**-**|**13,404**||**-**|
CCXX R1 accounts (SS)
1
|**Section B Statement of assets and liabilities at**|**Section B Statement of assets and liabilities at**|**the end of the period**||
|---|---|---|---|
|**Categories**
Signed by one or two trustees on
behalf of all the trustees
**B1 Cash funds**
**B2 Other monetary assets**
**B4 Assets retained for the**
**charity’s own use (see**
**separate document)**
**B5 Liabilities**
**B3 Investment assets**|Signature
Other
None
Bank account
Petty cash
**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
None
**Details**
**Details**
None
**Details**
**Details**
Instruments
Uniforms
Music|**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**13,364**
**-**
**40**
**-**
**-**
**-**
**13,404**
**-**
OK
OK
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
Unrestricted
**-**
Unrestricted
**-**
Unrestricted
**-**
Unrestricted
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
**-**
**-**
**-**
**-**
**-**
Print Name|**Endowment**
**funds**
**to nearest £**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||OK|
||||**Endowment**
**funds**
**to nearest £**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**Current value**
**(optional)**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**Current value**
**(optional)**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**When due**
**(optional)**|
|||||
|||||
|||||
|||||
|||||
|||||
||||Date of
approval|
|||||
|||||
CCXX R2 accounts (SS)
2
## Hawk Green Band Assets
Date: 31st March 2025
|**Brass instruments**|**Description**|**Replacement value**|
|---|---|---|
|Bb Bass|Courtois (72077)|£9,599.00|
|Bb Bass|Courtois (303669)|£9,599.00|
|Bb Bass|Yamaha Neo (459275)|£9,599.00|
|Eb Bass|Besson Sovereign (981-866114)|£7,495.00|
|Eb Bass|Besson Sovereign (981-866115)|£7,495.00|
|Euphonium|Besson Sovereign (182007)|£5,899.00|
|Euphonium|Besson Sovereign (967-770757)|£5,899.00|
|Bass trombone|Vincent Bach (41332)|£5,000.00|
|Tenor trombone|Conn 88H (387373)|£2,800.00|
|Baritone horn|Besson Sovereign (955-061256)|£3,350.00|
|Baritone horn|Besson Sovereign (955-752116)|£3,350.00|
|Tenor Horn|Besson Sovereign (172038)|£3,249.00|
|Tenor Horn|Courtois (97011)|£3,249.00|
|Flugelhorn|Yamaha 8310Z (4450222)|£2,300.00|
|Bb cornet|Besson Sovereign (928-751709)|£2,300.00|
|Bb cornet|Besson Sovereign (928-112254)|£2,300.00|
|Bb cornet|Besson Sovereign (928-823551)|£2,300.00|
|Bb cornet|Courtois (96464)|£2,300.00|
|Bb cornet|Courtois (96393)|£2,300.00|
|Soprano cornet|Yamaha Neo YCR8620 (C67241)|£2,600.00|
|Soprano cornet|Yamaha Xeno (C59406)|£3,500.00|
|**Brass accessories**|**Description**|**Replacement value**|
|---|---|---|
|Cornet mutes|Fibre cup (£45)|£225.00|
||Metal cup (£45)|£135.00|
||Fibre straight (£30)|£150.00|
||Metal straight (£35)|£70.00|
||Harmon (£45)|£180.00|
|Flugel mutes|Cup|£70.00|
|Horn mutes|Fibre straight (£55)|£110.00|
|Baritone mutes|Straight metal|£180.00|
|Tenor trombone mutes|Fibre straight|£120.00|
||Fibre cup|£60.00|
||Metal straight|£60.00|
||Metal cup|£100.00|
||Harmon (£60)|£120.00|
|Bass trombone mutes|Straight metal|£60.00|
||Cup metal|£60.00|
||Harmon|£70.00|
|Euphonium mutes|Straight|£100.00|
||||
|Mouthpieces||£500.00|
|Lyres||£200.00|
|Straps||£200.00|
|**Percussion**|**Description**|**Replacement value**|
|---|---|---|
|Timpani|28", 28", 25"|£7,500.00|
|Bass drum (orchestral)||£1,200.00|
|Bass drum stand|||
|Bass drum (marching)||£500.00|
|Bass drum harness||£100.00|
|Side drum (marching)||£300.00|
|Side drum harness||£100.00|
|Bongos and stand||£150.00|
|Clash cymbals - pair|Stand belongs to VL|£300.00|
|Goose neck and stand||£150.00|
|Xylophone||£1,000.00|
|Glockenspiel, case and
stand||£800.00|
|Tam tam, hoop and
stand||£1,000.00|
|Temple blocks|Red and blue|£200.00|
|Whip||£100.00|
|Rain stick||£15.00|
|Bell tree||£200.00|
|Anvil|Made from pipes!||
|Tamboreen|Red|£100.00|
|Maraca|Not even a pair!|£15.00|
|**Drum kit**|Bass drum, pedal and tom attachment
hardware|£750.00|
||Large tom and stand||
||Medium tom||
||Small tom||
||Snare drum and stand||
||High hat cymbals (pair), stand and pedal||
||Crash cymbal and stand||
||Ride cymbal and stand||
||Drum throne||
|**Sticks and beaters**|Triangle beaters||
|---|---|---|
||Miscellaneous sticks and brushes||
||Tubular bells mallets (pair, white)|£50.00|
||Tam tam beater|£75.00|
||Bass drum beater pairs|£50.00|
|**Cases**|Sticks bag|£30.00|
||Timpani head protectors|£150.00|
||Drum cases|£500.00|
||Traps box|£80.00|
||Cymbal cases|£40.00|
||Tam tam case|£30.00|
|Traps tray||£100.00|
|Timp chair/stool|Brown and grey|£600.00|
|**Uniforms**|**Description**|**Replacement value**|
|Dress jackets|4 missing - £330 each, less for bulk|£12,000.00|
|Dress waistcoats|£270 each, less for bulk|£2,000.00|
|Walking out jackets|We only bought 33 - £40 each|£1,300.00|
|Waterproof fleeces|£25 each|£700.00|
|Polo shirts with logo|Some with logo, some without - about £10
each|£230.00|
|Straight ties|We bought 96, we wouldn't replace them
all -£5-£10 each|£300.00|
|Straight ties (old style)||Wouldn't be replaced|
|RWB waitcoats||Wouldn't be replaced|
|White bow ties||Wouldn't be replaced|
|Suit covers|Also roll of transparent ones|£3.00|
|Garment rail|With upper and lower rail|£50.00|
|**Music**|Music is split between players' pads, main
filing cabinets and separate boxes/crates.|**Replacement value**|
|Pieces|Pieces valued from £0 to £100
£5,000.00||
|March books|Probably would not be replaced.||
|Hymn books|£7.50 per book
£225.00||
|Carol books|Band set of 26 new Christmas Collection
(£8 single books)
£190.00||
|Bierkeller compilation
(set)|||
|Small band compilation
(set)|||
|---|---|---|
|Patriotic compilation
(set)|||
|March card sets|||
|Carol sheets|||
|Song sheets|||
|**Other**||**Replacement value**|
|Conductor's stand|At least 2
£200.00||
|Folding stands|30 plus some old ones
£450.00||
|Stand boxes|With wheels
£50.00||
|Stand banners|Some needing repair
£400.00||
|Banner bag|£25.00||
|Large display banners|£60.00||
|Conductor's chair|£15.00||
|Filing cabinets|4 drawer
£300.00||
|Filing cabinets|3 drawer
£75.00||
|Filing cabinets|2 drawer
£75.00||
|Storage boxes|2 transparent lidded, 1 green open
£20.00||
|Folding crates|With wheels
£140.00||
|Folding crates|No wheels
£25.00||
|Copier|B and W only
£100.00||
|Collecting buckets|£35.00||
|Collecting tins|£25.00||
|Sack truck|£50.00||
|Box of dressing up
clothes|||
|Trophies|||
|Pictures|||
|First aid kit|Contents need replacing regularly||
|Large white board|||
|Monitor and stand|For remote meetings etc.||
|Pin badges|||
|CDs|||