## **Trustees' Annual Report for the period**
Period start date Period end date Day Month Year Day Month Year 23rd Feb 2024 **To** 31st Jan 2025
**From**
**To**
## Section A Reference and administration details
**Charity name** Tamworth and Surrounding Areas Helping Hand Charity **Other names charity is known by Registered charity number (if any)** 1207169 **Charity's principal address** Unit 2, Offa House Orchard Street, Tamworth, Staffordshire **Postcode** B79 7RE
## **Names of the charity trustees who manage the charity**
**----- Start of picture text -----**
Dates acted if not for whole Name of person (or body) entitled
Trustee name Office (if any)
year to appoint trustee (if any)
1 Lee Bates
2 Steve Hodgetts
3 Sue Warmington
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
Names of the trustees for the charity, if any, (for example, any custodian trustees)
Name Dates acted if not for whole year
**----- End of picture text -----**
March **2012**
**TAR**
1
## **Names and addresses of advisers (Optional information)**
**Type of adviser Name Address**
## **Name of chief executive or names of senior staff members (Optional information)**
## **Section B Structure, governance and management**
## **Description of the charity’s trusts**
Type of governing document
Constitution
(eg. trust deed, constitution)
How the charity is constituted
CIO
- (eg. trust, association, company)
Trustee selection methods
Appointed
- (eg. appointed by, elected by)
## **Additional governance issues (Optional information)**
You **may choose** to include additional information, where relevant, about:
- policies and procedures adopted for the induction and training of trustees;
- the charity’s organisational structure and any wider network with which the charity works;
- relationship with any related parties;
- trustees’ consideration of major risks and the system and procedures to manage them.
## **Policies and Procedures**
1. Accepting of Equipment and IT Usage Policy
2. Bullying and Harassment Policy
3. Business Continuity Plan
4. Code of Conduct
5. Complaints and Compliments
6. Disciplinary
7. Driving
8. Environmental and Sustainability
9. Equality and Diversity
10. GDPR Data Protection Policy
11. Grievance
12. Health and Safety
13. Lone Working
14. Protection of Adults at Risk
15. Safeguarding Children
16. Safer Recruitment
17. Whistleblowing
## **Section C Objectives and activities**
**Summary of the objects of the charity set out in its governing document**
The prevention or relief of poverty. Working with partners such as Local and County Council, Food bank, Hygiene Bank, Citizens Advice Bureau. Making appropriate referrals to the relevant agencies who can provide appropriate support. Referral to in-house services such as employment support, digit IT support, Social Groups.
We will support anyone who accesses our services including children, youth, older people, those experiencing long term health conditions or have a disability.
March **2012**
**TAR**
2
We provide a holistic approach focusing on ‘What Matters to Me’. Services can be accessed via telephone, email or visiting our Helping Hand Café. The aim of our Helping Hand Cafe is Serving Knowledge, Empowering Lives. Community Development. Identifying gaps in community provision, working with Community Groups to develop the community offering of support. Working together with other Community Groups, promoting opportunities and groups that provide local support within the Community. We provide **Volunteering** and **Work Experience** Opportunities. Come and have a chat to us tell us what you are interested in, what skills you have and what you would like to have a go at and we will try and accommodate your request. Whether you can volunteer for 1 hour a week, 1 day a week, 1 day a month we always appreciate the time you give us. Providing a series of **Social Activities** to help improve people’s wellbeing and reducing Social Isolation. These include walking group, cuppa and chat group, sing for fun group and a craft group. Our **Helping Hand Café** that is the gateway to these services. Open 7 **Summary of the main** days a week, with 3 late evenings. Acknowledging that support isn’t just **activities undertaken for the** 9am to 5pm. This gives those working who may need support access to **public benefit in relation to** our service of an evening and weekend. **these objects (include within this section the statutory** Providing a space for local talent to showcase their talent on a Saturday **declaration that trustees have** which in turn gives people somewhere to visit as weekends as this time **had regard to the guidance** can be lonely for those who are socially isolated. **issued by the Charity Commission on public** Providing **low-cost food and refreshments** at affordable prices for **benefit)** everyone. Our **pay it forward scheme** is where someone can pay for food and drink for someone else. Tell us what you would like to pay for, we print off the receipt with the items on and place it on a board. Those who are struggling financially or someone homeless for example can look at the board and take the appropriate receipt to the and we will give them those items. Providing a **safe space** for people to come and obtain the appropriate support they need, including a support group for Tamworth and surrounding areas **LBGTQIA+** Community
March **2012**
**TAR**
3
**Additional details of objectives and activities (Optional information)**
Volunteers play a key role to the success of Tamworth and Surrounding Areas Helping Hand Charity.
Supported by a small staff team our volunteers help run our Helping Hand Café.
You **may choose** to include further statements, where relevant, about:
- policy on grantmaking;
- policy programme related investment;
- contribution made by volunteers.
We also support those with learning difficulties giving them an opportunity to learn new skills and play an active part in their community.
In addition, we support those students undertaking Work Experience, giving them an opportunity to experience what working for a charity is like. Given a chance to undertake all task.
Tamworth & Surrounding Areas Helping Hand Charity will apply for grant funding from funders where the criteria match those of the Charity and will help us deliver our objectives.
March **2012**
**TAR**
4
## Section D Achievements and performance
## **Summary of the main achievements of the charity during the year**
The main achievement in our first year of operation was successfully setting up our Helping Hand Café.
The aim of our Café is Serving knowledge, Empowering lives.
Our Café is not just a 9am – 5pm Café. We are here to help those who need support to improve their general health and mental wellbeing.
We open three late evenings a week and of a weekend meaning those who are working and may need help can come and speak with us outside the normal 9am – 5pm hours.
Signposting to appropriate support such as social groups, exercise groups, Citizens Advice Bureau, substance misuse support groups.
We have a sing for fun group for those living with Dementia that takes place once a week for an hour. Singing helps improve mental health, bringing people together to socialise, provide mutual support to each other.
A walking group meet once a week at our Café. They go for an hour walk and return where we offer a reduced rate on our hot drinks for those who have taken part in the walk. Again, giving them an opportunity after the walk to socilaise with friends and maybe have a spot of lunch.
We have a Friday craft group, that meet each week for a couple of hours and make a variety of things and gain if they wish can have some lunch. Learning new skills, making new friends.
On a Saturday we usually have local artist come and perform. Entry is free again encouraging social isolation. Again, many groups don’t have any activities of a weekend, and weekends can seem a long while without speaking to anyone.
March **2012**
**TAR**
5
## **Section E Financial review**
**Brief statement of the charity’s policy on reserves**
The trustees aim to maintain free reserves in unrestricted funds at a level which equates to approximately three months of unrestricted charitable expenditure.
**Details of any funds materially in deficit**
We have no deficits
## **Further financial review details (Optional information)**
You **may choose** to include additional information, where relevant about:
- the charity’s principal sources of funds (including any fundraising);
- how expenditure has supported the key objectives of the charity;
- investment policy and objectives including any ethical investment policy adopted.
The Charities funding will come from a variety of sources.
Grant funding. Applying for funding that can support and enhance our aims and objectives.
Contract Work. Applying for tenders again that align with our aims and objectives and that give us the opportunity to maintain or even expand our offering.
- Self- funding. We aim long term for our Helping Hand Cafe to be selfsustaining covering overheads, all day-to-day costs and staff salaries. In addition, we will hold raffles and general fundraising events throughout the year to raise funds
- Business Donations. Promote our services within the local business sector. As well as any financial donation is helpful, practical support such as donating time to help us with a specific task, project or repair or equipment such as stationary. All this is helpful.
## **Section F Other optional information**
## **Section G Declaration**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
|**Signature(s) Steve Hodgetts**
**Lee Bates**
**Full name(s)** Steve Hodgetts
Lee Bates
**Position (eg Secretary, Chair,**
**etc)**
Trustee
Trustee
**Date** 10/10/2025|**Steve Hodgetts**
**Lee Bates**|**Steve Hodgetts**
**Lee Bates**||
|---|---|---|---|
|||Trustee
Trustee||
|||10/10/2025||
|||10/10/2025||
March **2012**
**TAR**
6
**----- Start of picture text -----**
Tamworth & Surrounding Area Helping Hand Charity 1207169
Receipts and payments accounts CC16a
For the period 23/02/2024 31/01/2025
To
from
Section A Receipts and payments
Unrestricted Endowment
Restricted funds Total funds Last year
funds funds
to the nearest £ to the nearest £ to the nearest £ to the nearest £ to the nearest £
A1 Receipts
Community Café Sales 5,230 - - 5,230 -
Rental Income 244 - - 244 -
Donations 4,000 - - 4,000 -
- - - - -
- - - - -
- - - - -
- - - - -
- - - - -
Sub total (Gross income for
AR) [ 9,474 ] - - 9,474 -
A2 Asset and investment sales,
(see table).
- - - -
- - - - -
Sub total - - - - -
Total receipts 9,474 - - 9,474 -
A3 Payments
Community Café Purchases 382 - - 382 -
Salaries 4,258 - - 4,258 -
Employer Pension Contributions 60 - - 60 -
Accountancy 600 - - 600 -
- - - - -
- - - - -
- - - - -
- - - - -
- - - - -
Sub total [ 5,300 ] - - 5,300 -
A4 Asset and investment
purchases, (see table)
- - - -
- - - -
Sub total [ - ] - - - -
Total payments 5,300 - - 5,300 -
Net of receipts/(payments) 4,174 - - 4,174 -
A5 Transfers between funds - - - - -
A6 Cash funds last year end - - - - -
Cash funds this year end 4,174 - - 4,174 -
**----- End of picture text -----**
CCXX R1 accounts (SS)
14/11/2025
1
|**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**||
|---|---|---|---|
|**Categories**
Signed by one or two trustees on
behalf of all the trustees
**B1 Cash funds**
**B2 Other monetary assets**
**B4 Assets retained for the**
**charity’s own use**
**B5 Liabilities**
**B3 Investment assets**|Signature
Mr Steven Hodgetts
**Details**
Bank Deposits
**Details**
**_Total cash funds_**
(agree balances with receipts and payments account(s))
**Details**
**Details**
**Details**|**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**4,174**
**-**
**-**
**-**
**-**
**-**
**4,174**
**-**
OK
OK
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
**-**
**-**
**-**
**-**
Print Name
Mr Steven Hodgets|**Endowment**
**funds**
**to nearest £**
**-**
**-**
**-**|
||||**-**|
||||OK|
||||**Endowment**
**funds**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**Current value**
**(optional)**
**-**
**-**
**-**
**-**
**-**
**Current value**
**(optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**When due**
**(optional)**
Date of
approval
28/10/2025|
CCXX R2 accounts (SS)
14/11/2025
2