## Trustees' Annual Report ## For the period |From (start date)|**0 **|**1**|**0 **|**4**|**2 **|**4**
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e|**3 **|**1**|**0 **|**3**|**2 **|**5**| |---|---|---|---|---|---|---|---|---|---|---|---|---|---| ||||||||||||||| |**Section A**|||**Reference and administration details**||||||||||| |Charity name
Other names the charity is known by
Registered charity number (if any)
HQ registration number
Charity’s principal address|||Shoreham Beach Scout Group
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7||||||||||| ||||The Hut||||||||||| ||||Rear of 21 King's Walk||||||||||| ||||Shoreham BySea||||||||||| ||||Postcode||||B|N|4|3|5|G|L| ## Names of the charity trustees who manage the charity _(These will be published in the annual report of the charity and the Charity Register if reporting for a Registered Charity with a charity regulator)_ |1
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15|**Trustee Name**|**Office (if any)**|**Dates acted if not**
**for whole year**| |---|---|---|---| ||Colin Welch|Chair|| ||Jonathan Elliot|GroupLead Volunteer|| ||Neil Graham|Treasurer|| ||Nicola Brown|Member|| ||Gareth Walsh|BSL|| ||Katie Woodgate|ESL|| ||Sam Boyce|Member|| ||Steve Riordan|Member|| ||Rowena Griffiths|Member|Until 29 Jan '25| ||Jamie Smith|Member|Until 22 Apr '25| ||Hazel Doyle|Secretary|Until 22 Jun '24| ||||| ||||| ||||| ||||| Names and addresses of advisers (optional information but encouraged as best practice) _(These will be published in the annual report of the charity)_ Type of advisor Name Address 1 LT700001 (14 September 2024) **Section B Structure, governance and management** Description of the charity’s trusts Type of governing document (e.g. trust deed, constitution) How the charity is constituted (e.g. trust, association, company) Trustee selection methods (e.g. appointed by, elected by) The Group's governing documents are those of the Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association. The Group is a trust established under its rules which are common to all Scouts. The Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association. Additional governance issues (optional information but encouraged as best practice) You may choose to include additional information, where relevant, about: Policies and procedures adopted for: a) the induction and training of trustees; b) trustee' consideration of major risks and the systems and procedures to manage them The Group is managed by the Group Trustee Board, the members of which are the ‘Charity Trustees’ of the Scout Group which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate. The Board consists of independent representatives, Chair and Treasurer together with the Group Scout Leaders, individual section leaders (if opted to take on the responsibility) and parent representation and meets every 6 weeks This Group Trustee Board exists to support the Group Scout Leader in meeting the responsibilities of the appointments and is responsible for: The maintenance of Group property; The raising of funds and the administration of Group finance; The insurance of persons, property and equipment; Group public occasions; Assisting in the recruitment of leaders and other adult support; Appointing any sub committees that may be required; Appointing Group Administrators and Advisors other than ~~those who are elected~~ **Section B** **Structure, governance and management (continued)** **Risk and Internal Control** The group has in place systems of internal controls that are d i d t id bl i t t i l 2 LT700001 (14 September 2024) designed to provide reasonable assurance against material mismanagement or loss, these include 2 signatories for all payments and a comprehensive insurance policies to ensure that insurable risks are covered. |**Section C**|**Objectives and activities**| |---|---| |Summary of the objects of the charity set
out in its governing document
Summary of the main activities in relation
to these objects|**The Purpose of Scouting**
Scouting exists to actively engage and support young
people in their personal development,
empowering them to make a positive contribution to society.
**The Values of Scouting**
As Scouts we are guided by these values:
**Integrity -**We act with integrity; we are honest, trustworthy
and loyal.
**Respect -**We have self-respect and respect for others.
**Care -**We support others and take care of the world in
which we live.
**Belief -**We explore our faiths, beliefs and attitudes.
**Co-operation -**We make a positive difference; we co-
operate with others and make friends.
**The Scout Method**
Scouting takes place when young people, in partnership
with adults, work together based on the
values of Scouting and:
- enjoy what they are doing and have fun
- take part in activities indoors and outdoors
- learn by doing
- share in spiritual reflection
- take responsibility and make choices
- undertake new and challenging activities
- make and live by their Promise.| ||| ||Desgining and delivering a complete and suitable
programme to include: Camping, outdoor activities, badge
achievement, positive work within the community, and
learning of life skills.
| Additional details of the objectives and activities (optional information but encouraged as best practice) You **may choose** to include further The Group's Trustees and Leaders met in April 2025 to statements, where relevant, about: discuss and agree 5 year goals for the group as it continues to improve the scope and quality of provision for our young • policy on grantmaking; people and the wider community - these goals include: • contribution made by volunteers; - Increase Trustees board from 8 to 11 including parent 3 LT700001 (14 September 2024) |• policy on investments.
Public benefit statement|representation from each section
- Increase to 5 sections, including a Squirrels Dray by 2028
- Increase number of young people to 100 over 5 years
- Increase number of leaders to 11 in line with this
- Run 3 weekend camps per year - plus a full-week camp
for Scouts and Explorers
- Complete renovation of our Hut by the end of 2025
- Extend the use of the Hut beyond the Scout Group to up to
10 local community groups, using the hut for 100 days per
year
- Donate 600 voilunteer hours and £1000 back to other local
groups per year by 2030
- Top Scouting awards (Chief Scout) achieved by 75% of
Beavers, 50% of Cubs and 25% of Scouts per year by 2030| |---|---| ||| ||The Group meets the Charity Commission's public benefit
criteria under both the advancement of education and the
advancement of citizenship or community development
headings.| ||| |**Section D**|**Achievements and performance**| |Summary of the main achievements of
the charity during the year|| ||The group has continued to update and improve the
programme of activities for young people, with new leaders
joining the Group for our Cub and Beaver sections in 2024.
HIghlights of activities have included:
Fours Camps across all sections
Scuba diving for Cubs
Climbing
Bike ride
Hiking
Go Beavers
Beach Walk/Hike
Visit to Lifeboat station
Visit to Fire Station
Visit to Marlipins
Pancake making
Pioneering
Raft Building
Pizza Making
Skate boarding
Ready Steady Cook
Chip Hike
Making Balloon Powered cars
Twig Boat Building
Treuchet building(Pioneering)
Woggle making
Bowling
Urban Scavenger Hunt
Outdoor cooking and shelter making
Downsman Hike| 4 LT700001 (14 September 2024) Overland Hike Bell ringing Air Rifle Shooting Scavenger Hunt A Christmas Carol Service at the Church of the Good Shepherd This year great progress has been made on the renovation of our new Scout Hut on Shoreham Beach. Our fundraising (detailed below) has enabled us to complete the following work at the hut: - Further site clearace - Replacement of the roof - New windows - Donation of Solar Panels - to be installed in June 2025 We have also increased our engagement with our local community, attending the local Resident's Association AGM and reaching out to organisations including Shoreham Port, Friends of Shoreham Beach, the Church of the Good Shepherd and other local Rotary Clubs and associations. We have also been successful in securing donations of money, time and materials from local businesses in support of our renovations. We have also created a list of local groups struggling to find affordable space, who will be able to benefit from renting our hut at low cost when it is ~~available~~ |**Section E**|**Financial Review**| |---|---| |Quantify and explain any designations
Details of any funds materially in deficit
(circumstances plus steps to eliminate)
Brief statement of the charity’s policy on
reserves|The Group held reserves of approximately £8,500 against
this at year end, with the surplus held in our hut renovation
fund put aside for further development work in 2025-26
**Reserves Policy**
The
Group's
policy on
reserves
is
to
hold
sufficient
resources to continue the charitable activities of the group
should income and fundraising activities fall short. The
Group Trustee Board considers that the group should hold
a sum equivalent to 5 months running costs, circa £5,000.| ||| ||None| Further financial review details (optional information) You **may choose** to include additional information, where relevant, about: - 5 LT700001 (14 September 2024) |• investment policy and objectives;
• how expenditure has supported the key
objectives of the charity;
• the charity’s principal sources of funds
(including any fundraising);|Our principal source of funding for the operations of the
Group and Scouting activities is subscriptions from our
members, which were raised from £13 to £15 per month
this year in line with increasing costs - following 7 years of
being kept static.
The fundraising team secured a record-breaking £17,198 in
funding this year, including grants, private donations from
local businesses, and our own fundraising events including
a sponsored run, stalls at local school and community fairs,
and a car boot fair.
Proceeds from fundraising are kept in a separate bank
account specifically ringfenced for hut renovation
expenditure


No significant investments are made by the group at this
stage. Our policy is for all investments ot be approved by
the trustees board.
Our objective is for the group to be able to donate up to
£1000 back to other local community groups per year by
2030
Our fundraising activity has supported significant progress
with the renovation of our new Scout Hut this year - against
our objective to complete these renovations by the end of
2025
| |---|---| ||| |**Section F**|**Other Optional Information**| |Plans for future periods (details of any
significant activities planned to achieve
them)|| ||| ||| |**Section G**|**Declaration**| The trustees declare that they have approved the trustees’ report above Signed on behalf of the charity’s trustees |Signature(s)
Full name(s)
Date
Position (eg Secretary, Chair)|Colin Welch|Colin Welch|Colin Welch|Colin Welch|Colin Welch|Colin Welch|Jonathan Elliot| |---|---|---|---|---|---|---|---| ||||||||| ||Colin Michael Welch||||||Jonathan Paul Elliot| ||||||||| ||Chair||||||GroupLead Volunteer| ||D
D
M
M
Y
Y||||||| ||D|D|M|M|Y|Y|| 6 LT700001 (14 September 2024) ## **Shoreham Beach Scout Group** ## **Balance Sheet as at 31st March 2025** |**Monetary Assets**
Bank Current Account
Cash in hand
Debtors
**Total Assets**
Liabilities
WSCC Loan
Accrued Income
Creditors
**Total Net Assets**
**Accumulated Fund**
Accumulated fund brought forward
Net Group income expenditure for the year
Approved by the trustees (Group Trustees)
and signed on their behalf by:|on|3/31/2025
8,449.10
0.00
0.00
8,449.10
**8,449.10**
5,333.74
0.00
0.00
5,333.74
**3,115.36**
0.00
-10,184.03
**-10,184.03**
Treasurer
Neil Grah|3/31/2024
10,384.20
0.00
0.00
10,384.20
**10,384.20**
7,167.00
0.00
0.00
7,167.00
**3,217.20**
0.00
0.00
452.83
**452.83**
:|3/31/2023
10,518.24
0.00
0.00| |---|---|---|---|---| |||||10,518.24| |||||| |||||**10,518.24**| |||||0.00
9,167.00
0.00
0.00| |||||9,167.00| |||||| |||||**1,351.24**| |||||0.00| |||||**0.00**| |||||| ||Colin Welch
Chair of Trustees||am|| ## **Shoreham Beach Scout Group** ## **Balance Sheet as at 31st March 2025** |**INCOME**
Subs / Joining Fees
Gift Aid
Bank Interest
**Investment Income Received**
**Donations / Grants / other**
Fundraising
**TOTAL INCOME FOR THE YEAR**|3/31/2025
£
12,273.20
6,344.55
31.17
18,648.92
0.00
0.00
17,198.60
17,198.60
**35,847.52**|3/31/2024
£
9,541.70
0.00
26.07
9,567.77
0.00
0.00
2,818.67
2,818.67
**12,386.44**|3/31/2023
£
10,554.71
5,878.47
21.36| |---|---|---|---| ||||16,454.54| ||||0.00| ||||0.00| ||||982.99| ||||982.99| ||||| ||||**17,437.53**| ## **Shoreham Beach Scout Group** ## **Balance Sheet as at 31st March 2025** |**EXPENDITURE**
Venue Hire
Achievement Badges
Storage
Hut (running cost -Electric)
Hut development
Donations (outgoing)
**Administration expenses**
Capitation Fees
Insurance
Banking Costs
WSCC Loan
Domain Registration
**Activities**
General
Beavers
Cubs
Scouts
Explorers
Camps
**TOTAL EXPENDITURE FOR THE YEAR**
**TOTAL INCOME FOR THE YEAR**
**EXCESS INCOME OVER EXPENDITURE**|3/31/2025
£
2,541.50
294.38
1,456.00
232.36
31,452.00
100.00
36,076.24
3,503.50
329.84
55.00
1,833.26
0.00
5,721.60
579.23
35.00
779.23
1,121.93
483.68
1,234.64
4,233.71
**46,031.55**
35,847.52
-10,184.03|3/31/2024
£
2,524.50
116.06
1,456.00
81.44| |---|---|---| |||4,178.00| |||3,505.50
344.49
76.05
1,833.26
68.39| |||5,827.69| |||751.31
281.00
330.86
0.00
204.75
360.00| |||1,927.92| |||| |||**11,933.61**| |||12,386.44
452.83|