## **Trustees’ Annual Report for the period**
## **Period start date: February 2024 To Period end date: March 2025**
**Charity name: CYLCH MEITHRIN BYSEDD BACH Charity registration number: 1207082**
## **Objectives and Activities**
||
SORP reference||
|---|---|---|
|Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|The charity provides early years education
through the medium of Welsh to children of
pre school age in Wales.|
|Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|Cylch Meithrin Bysedd Bach offer Welsh
medium pre school and wrap around
service based in the Porth area of R.C.T.
We are a CIO of a non-profit organisation.
We offer families a service through the
childcare offer for Wales, tax free childcare
and private fee paying enabling adults to
return to work, providing childcare and
education to families in Wales.|
|Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|Yes|
## **Additional information (optional)**
## You may choose to include further statements where relevant about:
||SORP reference||
|---|---|---|
|Policy on grant making|Para 1.38|The committee will apply for suitable grants
when available.|
|Policy on social investment
including program related
investment|Para 1.38|N/A|
|Contribution made by
volunteers|Para 1.38|All trustees are volunteers within the
committee|
|Other|||
Llyfr Mawr Piws 2021 TAR (SORP102)
## **Achievements and Performance**
|Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|We focus on improving through education
for children in our care. The children we
provide Welsh education for is based in
Porth which is deemed as a deprived area.
We offer a wide range of experiences
through the medium of Welsh for children
and supporting those who are non-Welsh
speaking. By giving these children, the
advantage of learning a second language,
will greatly increase their chances of
employment into adulthood.
Providing education in Welsh in pre-school
years is the most effective method of
introduction.
We work alongside local authorities to
provide training for staff to uphold
standards required by CIW, ESTYN and
NMS to provide a quality provision,
enabling us to provide early intervention in
place for individual children. With qualified
staff, we can identify areas of needs
through observations, assessments and
planning activities which supports
children’s progress, with additional
individual support for targeted children who
are referred to us by local authorities.|
|---|---|---|
## **Additional information (optional)**
## You may choose to include further statements where relevant about:
Achievements against Para 1.41 objectives set Performance of fundraising Para 1.41 activities against objectives set Investment performance Para 1.41 against objectives Other
Llyfr Mawr Piws 2021 TAR (SORP102)
## **Financial Review**
|**Financial Review**|||
|---|---|---|
|Review of the charity’s
financial position at the end
of the period|Para 1.21|£135,000|
|Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|We aim to maintain contingency fund|
|Amount of reserves held|Para 1.22|£4,000|
|Reasons for holding zero
reserves|Para 1.22||
|Details of fund materially in
deficit|Para 1.24||
|Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23||
## **Additional information (optional)**
## You may choose to include further statements where relevant about:
|
The charity’s principal
sources of funds (including
any fundraising)|
Para 1.47|
The Cylch’s sources of funds are provided
through Welsh Government and Local
Authority funding, childcare offer or private
fee-paying families.|
|---|---|---|
|Investment policy and
objectives including any
social investment policy
adopted|Para 1.46||
|A description of the principal
risks facing the charity|Para 1.46|Other childcare setting opening within the
area, competitive prices with other settings.
Feeding school returning to providing full
time education which results in the Cylch
loosing wrap around children.|
|Other|||
## **Structure, Governance and Management**
|Description of charity’s
trusts:|||
|---|---|---|
|Type of governing document
(constitution, trust deed,
royal charter)|Para 1.25|Foundation Model Constitution|
|How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|By CIO|
|Trustee selection methods
including details of any
constitutional provisions e.g.
election to post|Para 1.25|Trustees are elected annually and the
constitution is adapted to coincide with
changes.|
Llyfr Mawr Piws 2021 TAR (SORP102)
## **Additional information (optional)**
|**Additional information (optional)**|**Additional information (optional)**|**Additional information (optional)**|
|---|---|---|
|You may choose to include further statements where relevant about:|||
|Policies and procedures
adopted for the induction
and training of trustees|Para 1.51|Termly meeting held with the trustees or
when needed and guidance given by the
Mudiad Meithrin Officer|
|The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|The cylch woks with the local authority and
Mudiad.|
|Relationship with any
related parties|Para 1.51|Mudiad meithrin, Early Years, ESTYN and
CIW.|
|Other|||
## **Reference and Administrative details**
|Charity name|Cylch Meithrin Bysedd Bach|
|---|---|
|Other name the charity uses|Cylch Meithrin Y Porth|
|Registered charity number|1207082|
|Charity’s principal address|Cylch Meithrin Bysedd Bach
YGG Llwyncelyn
Heather Way
Porth
CF399TL|
|||
Llyfr Mawr Piws 2021 TAR (SORP102)
## **Names of the charity trustees who manage the charity**
|1
2
3
4
5
6
7
8
9
10
11|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee (ifany)**|
|---|---|---|---|---|
||Bethan Evans|Trustee|||
||Helen Davies|Trustee|||
||Jenna O’Sullivan|Trustee|||
||||||
||||||
||||||
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## – Corporate trustees names of the directors at the date the report was approved
**Director name**
## Name of trustees holding title to property belonging to the charity
**Trustee name Dates acted if not for whole year**
Llyfr Mawr Piws 2021 TAR (SORP102)
## **Funds held as custodian trustees on behalf of others**
Description of the assets held in this capacity
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects
Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
## **Additional information (optional)**
## **Names and addresses of advisers (Optional information)**
|**Type of**
**adviser**|**Name**
**Address**|**Name**
**Address**|
|---|---|---|
|**PAYE**|Playworks||
||||
||||
||||
## **Name of chief executive or names of senior staff members (Optional information)**
## **Exemptions from disclosure**
Reason for non-disclosure of key personnel details
## **Other optional information**
Llyfr Mawr Piws 2021 TAR (SORP102)
## **Declarations**
## **The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
|**Full name(s)**
**Signature(s)**
**Position (eg Secretary,**
**Chair, etc)**
**Date**|Bethan Evans|Helen Davies|Jenna O’Sullivan|
|---|---|---|---|
|||||
|||||
||Chair|Treasurer|Secretary|
||29/01/2026|29/01/2026|29/01/2026|
Llyfr Mawr Piws 2021 TAR (SORP102)
|End of Month report|Feb-24|Total|
|---|---|---|
|Open balance||£43,040.56|
|Incoming|||
|Fees||£5,175.00|
|30/3 year funding||£2,700.00|
|Grant|||
|Uniform||£170.00|
|Total Income||£8,045.00|
||||
|Out going|||
|Misc|||
|Wages||£5,679.23|
|Shop/equip||£581.27|
|Phone||£19.57|
|Playworks||£25.00|
|HMRC||£187.84|
|Ink||£22.49|
|Internet||£25.28|
|Rent|||
|Total Outgoings||£6,540.68|
||||
|Open balance||£43,040.56|
|Income||£8,045.00|
|Total||£51,085.56|
||||
||||
|Income||£51,085.56|
|outgoing||£6,540.68|
|Closing balance||£44,544.88|
||||
||||
|Income||£8,045.00|
Llyfr Mawr Piws 2021
TAR (SORP102)
|Outgoing||£6,540.68|
|---|---|---|
|Profit||£1,504.32|
|End of Month report|Mar-24||
|---|---|---|
|Open balance||£44,544.88|
|Incoming|||
|Fees||£4,905.00|
|30/3 year funding||£6,900.00|
|Grant|||
|Uniform|||
|Total Income||£11,805.00|
||||
|Out going|||
|Misc|||
|Wages||£5,629.73|
|Shop/equip||£638.77|
|Phone||£18.74|
|Playworks||£25.00|
|HMRC||£273.00|
|Ink|||
|Internet||£25.28|
|Rent|||
|Total Outgoings||£6,610.06|
||||
|Open balance||£44,544.88|
|Income||£11,805.00|
|Total||£56,349.88|
||||
||||
|Income||£56,349.88|
|outgoing||£6.610.06|
|Closing balance||£49,739.82|
Llyfr Mawr Piws 2021 TAR (SORP102)
||||
|---|---|---|
||||
|Income||£11,805.00|
|Outgoing||£6,610.06|
|Profit||£5,194.94|
## April 2024-2025
|Items|Income|Outgoings|
|---|---|---|
|Fees|£61,423.96||
|Funding|£50,925.00||
|Grants|£1,000.00||
|Misc|£1,719.44||
|Total|£115,068.40||
|Wages||£86,863.35|
|Rent||£4,680.00|
|Prod/equip||_£8,135.89_|
|Phone||£249.94|
|Misc||£2,533.16|
|Playworks||£457.00|
|HMRC||£9,909.70|
|DBS||£60.90|
|Internet||£357.06|
|MM||£150.00|
|Rent||£4,680.00|
|Total||£118,077.00|
||||
Llyfr Mawr Piws 2021 TAR (SORP102)
||||
|---|---|---|
|Income||£115,068.40|
|Outgoings||£118,077.00|
|Total Balance||-£3,008.60|
Llyfr Mawr Piws 2021 TAR (SORP102)