Duujsign Envelo[￿ ID.. 85AFD84A-D3E(k4D7F-BD804F4CA1C1 FB18 WHITKIRKARTS GUILD CIO Foundation Model - Trustee Annual Report 2024 Louise Norbury-Hall Charity No 1206967 Du(xJsign Envelo￿ ID.. B5AFD84A-D3ECk4D7F-BD8tk4F4CA1C1F818 Trustees, Annual Report for Whitkirk Arts Guild Charity No 1206967 st For the period 9" February 2024 to 31 December 2024 Whitkirk Arts Guild The Trustees are pleased to present their annual report, together with the financial statements for the year ending 31 December 20241 Chair's report Our first year as a CIO, and what a year it's been. Last year, as Chair of the society (in it's previous form prior to incorporation as a CIO}, I set 2 Ghallenges.. 1 } to raise our profile within the community and 'put WAG on the local map and 21 to think innovatively as a group, and bring ideas to committee about how we can improve, grow, or do things differently. Looking at these in turn= 1) Profile raising.. we have had a successful year on this front. We have welcomed yet new members {with more set to join), sold more tickets for 9-5 than budgeted, and achieved a record-breaking sell-out for the Panto in October- unheard of. We've also joined LCAN, following which we received 2 award nominations, were invited to perform at the awards, and linched the 'best actress in a musical, award (bravo Beth}. 2) Innovative.. stand-out ideas incorporated this year, were the phot(Fopportunity with the cast for our younger audien￿ members after the panto, and a Hallowe'en disco. Bolh shows this year19-5 and Wizard of Oz the Pantol had one thing in common for me.. teamwork. Long may that continue. As is often the way with 'book' shows and pantomimes, whilst the committee and our directorslproduclion team always try to ensure Ihat everyone feels involved. there is nol always enough scope for giving all members'lheir chance to shine,. With that in mind, Ihe committee has chosen to do a revue in 2025 (along wilh, at the time of the decision, some uncertainty about finances). A revue is a greal chance for all members lo showcase and, sometimes, challenge, themselves, and we can'l wait to start this. Personallmember news this year, included welcoming Joseph Stenhouse into the wodd, and the Norbury-Hall wedding. Looking ahead.. on behalf of the committee I'd like to set 2 challenges and a reminder.. 1. Challenge.. Regular feedback shows that we are achieving our charitable aims, by being accessible and affordable for those in our community, as well as our members. But we should not be complacent. I'd like to repeat the 'innovalion' plea - let's keep looking for ways lo challenge ourselves and, in so doing, keep putting ourselves firmly on the map. NB- given the CIO was incorporated during what would hève been 'mid-ye8r' for WAG (prior to the CIO being formulated and the old society di5bandedl, giving the CIO a first financial peiiod (>f le5S than 12 months li.e. 9 February 2024- 31 December 20241, the enclosed financial statements for this year are comprised of.. 11 Payment and Receipt Account5 for the financial period 9 February 2024- 31 December 2024 Ithe details of which were submitted to the Charity Commission in the relevant annual return, and which are cited in this Report),. 21 Payment and Receipt Accounts for the full period I January 2024- 31 Oecember 2024.. and 31 the underlying monthly account summaries for 2024 lJan-Decl, for completene55. Du(xJsign Envelo￿ ID.. B5AFD84A-D3ECk4D7F-BD8tk4F4CA1C1F818 2. Challenge.. 75" anniversary of'WAG', in 2027. Let's start thinking now about how we might mark this milestone. 3. Reminder.. We pride ourselves on trying to cultivate a 'one big family. feel, but as we grow, with so many friendship (and actual family) connections, this brings with il the inherent risk of becoming fractured. Let's all utilise the role of committee, who are there to act on ideas, constructive feedback, etc, and ensure we grow and serve our charitable aims in a united and cohesive way. Objectives and Activities Whitkirk Arts Guild's objects are - To promote, improve and mainlain the education and appreciation of Ihe public in the art of drama and musical Ihealre performance in Whitkirk and the surrounding area by the provision of theatrical productions and performances. As an amateur dramatics society, Whitkirk Arts Guild achieves its objectives by giving its members opportunities to be on stage. help backstage, improve their acting, singing and dancing skills. boost their confidence, make life-long friends and have fun. The annual pantomime is a regular fixture for many families in Ihe area, offering plenly of people their first taste of this traditional Ihealre. The rest of the sociely's annual programme varies year-to-year, with a mix of musical theatre, concerts and plays, and Ihemes as wide-ranging as family-friendly storytelling, adull comedy and challenging real-life dramas. Through all of this, the Trustees have had due regard to what the society has been doing and how it is of public benefit to the members involved and the community it is located in. Achievements and Performance Whitkirk Arts Guild originated as a group affiliated with St Mary's Church, Whitkirk, which supported all creative arts in the lorAI community. Over time as the interests ofthe members Changed it became a group which was solely focused on the perfomiing arts and amateur dramatics. Since its first performance in a front room with the audience sat on dining chairs the group has been dedicated to providing high-quality, affordable entertainment lo suit a whole range of tastes. Our performances During this reporting period, our first as a CIO, we produced "9 10 5.. The Musical" in July and "The Wizard of Oz- the pantomime" in December. Our performance venue is the stage in our local Community Centre and we pride ourselves on being able to make any show work within the relatively small space we have, to bring ihealre to Ihe local audience. Our Stage Manager and production team have inventive ways of making set pieces multi-functional to save space and allow scene changes lo flow wilhin the performan￿. Our Director for"9 to 5.. The Musical" achieved this by incorporating scene changes into the movement of the cast, giving the cast a greater awareness of more aspects of putting on slage show, and providing the audience with a more seamless production. more commonly found in larger theatres. Our December pantomime was a sold out run offive performances, with a waiting list of people wanting to come and see it- a testament to the reputation we have built over Ihe years. With references to local village and town names, pubs and roads, this was a truly local production that cannot be found elsewhere. For the first time this year we introduced a 'meet the cast, photo opportunity after the show, Du(xJsign Envelo￿ ID.. B5AFD84A-D3ECk4D7F-BD8tk4F4CA1C1F818 where audience members were able to come and stand on stage with the principal cast in front of the Emerald City backdrop and have a photo taken. This was a great success and one we will take forward. Financial Review The charity's financial position at the end of the period (9 Feb - 31 Dec 2024) is positive. Total income for the period was £17,991, broken down as= £650 donations, £14,915 charitable activities (e.g. ticket sales), £2,130 other trading activities li.e. raffle, programme sales, sweet sales), and £296 of interest. Expenditure was £14,129. Our reserves ensure we have sufficienl funds at our disposal lo offset any unforeseen circumstances in which a show cannot take place but if payments still have to be made in relation to that show despite nol having the income. this is our safety nel. We sel a minimum amount to cover the projected budget for the year to protecl any necessary expenditure and we keep sufficient reserves for productions to ensure all paymenls are covered in the event of shows not being able to be undertaken. We also mainlain relevant insuran￿. The principal risk facing the society at the moment is the ongoing cost of living crisis with all costs rising. We mitigale this by ensuring our ticket prices are enough to cover our budgel based on predicated sales, but not unnecessarily high for audience members, and our membership fee has been frozen in recenl years. as not only do we want our audiences lo be able to come and see the perforMan￿S bul for people to be able to join without rnembership being a prohibiting faclor. Structure, Governance and Management Whitkirk Arts Guild is govemed by an Association Model Constitution as a Ch8rilable Incorporated Organisation. In our Trustee selection methods we refer to the charity's own guidance with regard to additional Trustees. Reference and Administrative detail Charity Name: Registered Charity number: Charity's principal address: Whilkirk Arts Guild 1206967 clo The Parish Office. 390 Selby Road, Leeds, LS15 OAA Names of the charity Trustees who manage the charity.. TRUSTEE NAME OFFICE DATES ACTED IF NOT FOR A WHOLE YEAR Louise Norbury-Robinson (Norbury-Hall from 10 Au ust 2024 John Lain Pa ChairlTrustee Since 0910212024 Trustee Since 0910212024 Since 0910212024 (retired 11 December 2024 11 December 2024 James Edward Christopher Black Rev Claire Elizabeth Honess Trustee Trustee Declarations The board of Trustees declare Ihat they have approved this Trustees, report. Du(xJsign Envelo￿ ID.. B5AFD84A-D3ECk4D7F-BD8tk4F4CA1C1F818 Signed by the Chair SW•dby.' Full namejsj.. Louise Gemma Kfor '%ury-Hall Date.. 19 October 2025 Signed on behalf of the charity's Trustees SW by.. Full namesjsj= John Laing Page &D￿4￿71A4A4DE Position= Trustee Dale.. 23 October 2025 Docusign Envelope ID.. B5AFD84A-D3ECk4D7F-BD8Ck4F4CA1C1F818 Whltklrk Art5 Guild lety Whitkirk Arts Guild Payment and Receipt Accounts 9 Feb 2024 - 31 Dec 2024 Recelpts Category Charitable activities Other activites Donations Interest Total Amount £14,914.91 £2,130.32 £650.00 £296.27 £17,991.50 Payments Category Show Expenses Other activity expenses Website Bank charges Insurance Misc Total Amount £10,739.10 £2,254.06 £IS3.73 £71.40 £662.66 £248.01 £14,128.96