Kenilworth Runners
ANNUAL REPORT AND ACCOUNTS
Year ended 31 March 2026
Kenilworth Runners is an Association Charitable Incorporated Organisation in England and Wales (Number 1206878)
Page The Club ................................................................... 3 Trustees’ Report ....................................................... 4 Financial Review ...................................................... 5 Structure and Governance ........................................ 6 Objects ..................................................................... 8 Independent Examiner’s Report ............................... 9 Statement of Financial Activities ............................. 10 Balance Sheet ........................................................... 11 Notes to the Accounts ............................................. 12
The Club
Kenilworth Runners is an established, friendly and supportive road and crosscountry running club with over 300 members, based in Warwickshire.
During the year, the Trustees and their roles in the Society were:
| Chair | Rob Carr |
|---|---|
| Secretary | Neill Butler |
| Treasurer | Lorne Williams |
| Membership Secretary | Jenny Vaughan |
| Lead Welfare Officer | Clare Crofts |
| DBS1Verifiers & Welfare | Clare Crofts / Richard Clarke / Jenny |
| Officers | Vaughan |
| Men’s Captains | Neil Cressy / Ryan Baker |
| Women’s Captain | Kelly Burnett-Nicholl |
| Head Coach | Dave Pettifer |
| Kit Officer | Kara Wasley |
| Youth Section | Colin Bailey |
| Grants and Awards Officer | Simon Dunnett |
| Couch to 5k Liaison | Michael Reddy |
| General Trustees | Harry Purewal |
Neill Butler was appointed Secretary and Jenny Vaughan as Membership Secretary at the 2025 AGM. Melanie Beasley stood down as a Trustee at the 2025 AGM and Hannah Jones stood down during the year.
All Trustees are elected for three-year periods by members of the Club at the AGM with the Chair, Secretary, Treasurer, Membership Secretary, Lead Welfare Officer, DBS Verifier, Men’s Captain and Women’s Captain elected to their specific posts.
The Trustees received no remuneration for their role during the year. A number of members received free membership of the Club with a value of £52 each.
1 Disclosure and Barring Service
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Trustees’ Report
The Trustees of Kenilworth Runners are pleased to present this report outlining the club’s activities, achievements, and commitment to public benefit during the past year.
Objectives and Public Benefit
Kenilworth Runners exists to promote amateur running in our community by providing opportunities, facilities, and structured programmes for participation. We are committed to inclusivity, accessibility, and public benefit, ensuring that our activities contribute positively to both individuals and the wider community.
We continue to show our commitment to these principles by:
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Offering weekly club runs, coached sessions and youth training to all members.
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Supporting athletes across various levels and backgrounds, including our couch to 5k programme and hosting the Refugee Run Club at our half marathon and cross-country events
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Promoting inclusion by hosting a guest night and a street harassment awareness run to encourage participation among young women in the sport.
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Engaging internally and externally through multiple communication channels.
Achievements and Performance
Throughout the year, Kenilworth Runners organised and participated in numerous events that reinforced our mission and enhanced public benefit:
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Warwickshire Road Race League: High level of member participation in the regional road racing league with the Women’s Masters team finishing 2nd, Women’s Seniors 1st and Men’s Seniors 2[nd] overall.
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Two Castles Run: We continued demonstrating our commitment to local racing and fund raising as lead organisers. As well as giving grants directly to charities from the proceeds of the run, we reserved places for Myton Hospice, enabling them to raise a further £20,060.
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Cross Country League: Both our Men’s Senior team and Women’s team remained competitive in Division 2.
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Kenilworth Half Marathon: Hosted our flagship race for the 25[th] time with a third of the membership volunteering in support of the event.
Grant-Making and Community Support
Kenilworth Runners’ grant-making process aims to support individuals and initiatives that align with our mission. By streamlining applications and approvals, we are ensuring that resources are allocated effectively to encourage running participation and community benefit.
Looking Forward
As we move into the next year, our priorities will focus on maintaining our reach and continuing to champion inclusivity.
We remain dedicated to ensuring that running remains a vehicle for personal growth, well-being, and charitable impact in Kenilworth and beyond.
On behalf of the Trustees, we thank all members, volunteers, sponsors, and partners who have contributed to another successful year. We look forward to continuing our journey and building upon our achievements.
Signed on behalf of the Trustees
Neill Butler Secretary and Trustee 7 June 2026
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Financial Review
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The Income and Expenditure Account shows a surplus of £13,547 (including a £5,000 transfer from Rotary in respect of a contingency fund they held related to the Two Castles Run). This compares with a £4,732 surplus (including a £5,000 contingency transfer) in the previous financial year.
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£17,418 was distributed to local and national charities and non-profit making institutions in the form of grants (£20,764 FY 2025). A grants sub committee reviews and recommends such grant applications to the trustees. This amount will increase substantially as we take full control of the Two Castles race.
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In line with our charitable status, the club funded various cross country and relay races, together with track and youth facilities.
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Reserves now stand at £59,384 including £15,000 Two castles contingency (£45,837 including £10,000 FY 2025).
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Reserves exceed the minimum target set by the Reserves Policy, which is currently £20,000 plus the £15,000 Two Castles contingency
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Total stock stands at £4,607 (£5,148 FY 2025) following write offs of kit during the year. Stock includes an original and prints of a watercolour.
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The cash position is healthy at £244,235 (£39, 842 FY 2025). The majority of this is held in Lloyds Bank accounts, with a small amount in Paypal. The large increase includes c£180,000 of Two Castles entry fees for 2026 and is represented in accruals.
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The Kenilworth Wardens loan was repaid early in the financial year.
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Structure and Governance
The Club is an Association Charitable Incorporated Organisation (CIO) in England and Wales and is governed by a constitution which has been approved by the Charity Commission for England and Wales and can only be changed by agreement of the members and further approval by the Commission.
The Club has been in existence for many years as an incorporated organisation. The Club became a CIO following approval by the Charity Commission on 5 February 2024 and agreement by the members at an AGM on 25 April 2024, with an effective date for accounting purposes of 1 April 2024.
The Club has a set of Club rules initially approved by the members, which can be amended by the Trustees.
The Club has policies in respect of the following:
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Health & Safety
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Inclusion
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Privacy
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Training Support
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Grant Making
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Reserves
The address of the Club’s principal and registered office is Lyon Barn, Rouncil Lane, Beausale, CV35 7AL
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Reserves Policy
Reserves are part of a charity’s unrestricted funds that are freely available to spend on any of the charity’s purposes.
The Code of Governance for Charities and IPC (guideline 6.3.1) states that “while all charities should maintain some level of reserves to ensure long term financial sustainability, the charity should disclose its reserves policy in the annual report”.
Kenilworth Runners’ income derives principally from member subscriptions and profits from races. Expenditure is wide ranging, but includes subsidised races, training facilities and social events.
Reserves are required as a buffer for unexpected items, for example COVID, tax liabilities and legal challenges.
We will aim to maintain a level of reserves in excess of £20,000 (representing annual membership fees for around 400 members) excluding the Two Castles Run contingency fund and the Kenilworth Wardens loan.
This policy is reviewed on at least an annual basis.
Objects
The Club’s objects, as set out in its constitution, are:
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To advance the amateur sport of running in Kenilworth and its surrounding area for the public benefit by the provision of facilities and services for participation in the sport of running.
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To further such general charitable purposes according to the law of England and Wales by any means as the Trustees shall in their discretion determine.
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Independent Examiner’s Report
I report to the Trustees on my examination of the accounts of Kenilworth Runners for the year ended 31 March 2026.
I am a member of the Club but receive no benefit other than those benefits available to all members.
As the Club's Trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Club’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect:
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the accounting records were not kept in accordance with section 130 of the Charities Act; or
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the accounts did not accord with the accounting records; or
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the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Neil Smith ACMA Independent Examiner
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| Statement of Financial Activities | |||
|---|---|---|---|
| for the year ended 31 March 2026 | |||
| Note | 2026 | 2025 | |
| £ | £ | ||
| Income from: | |||
| Member subscriptions | 2 | 9,915 | 7,346 |
| External races | 2 | 55,298 | 54,626 |
| Trading activities | 2 | 3,075 | 2,040 |
| Interest | 2 | 1,403 | 1,185 |
| Other | 2 | 0 | 44 |
| Total income | 69,291 | 65,241 | |
| Expenditure on charitable activities: | |||
| Grants | 5 | 17,418 | 20,764 |
| External races | 3 | 25,919 | 28,068 |
| Club races | 3 | 3,429 | 3,037 |
| Training | 3 | 4,766 | 4,920 |
| Other | 3 | 414 | 126 |
| Total expenditure on charitable activities | 51,946 | 56,915 | |
| Expenditure on other activities: | |||
| Cost of sales | 3 | 2,670 | 1,807 |
| Sponsorship | 3 | 0 | 667 |
| Social activities | 3 | 3,700 | 3,094 |
| Volunteer and life member benefits | 3 | 420 | 732 |
| Other | 3 | 2,007 | 2,294 |
| Total expenditure on other activities | 8,797 | 8,594 | |
| Total expenditure | 60,743 | 65,509 | |
| Net income / (expenditure) | 8,547 | (268) | |
| Transfer from Rotary Club | 4 | 5,000 | 5,000 |
| Net movement in funds | 13,547 | 4,732 | |
| Reconciliation of funds: | |||
| Total funds brought forward | 45,837 | 41,105 | |
| Total funds carried forward | 59,384 | 45,837 |
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| Balance Sheet | |||
|---|---|---|---|
| as at 31 March 2026 | |||
| Note | 2026 | 2025 | |
| £ | £ | ||
| Current assets: | |||
| Stocks | 6 | 4,349 | 5,148 |
| Debtors: Amounts falling due within one year | 7 | 3,063 | 5,846 |
| Cash at bank and in hand | 244,235 | 39,842 | |
| Liabilities: | |||
| Creditors: Amounts falling due within one year | 8 | (192,263) | (4,999) |
| Total net assets | 59,384 | 45,837 | |
| The funds of the Club: | |||
| Total Club funds | 59,384 | 45,837 |
Club funds include £15,000 (2025: £10,000) transferred to the Club from Rotary Club of Kenilworth. This is intended as contingency in respect of the Two Castles race; the responsibility of organising is in the process of being transferred from Rotary to the Club.
The notes on pages 12 to 17 form part of these financial statements.
The financial statements were approved by the Board of Trustees, authorised for issue on 28 May 2026 and signed on their behalf by:
Rob Carr Lorne Williams Chair Treasurer
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Notes to the Financial Statements
1. Accounting policies
Since the Club’s annual income is below £250,000, the Club may produce accounts on a receipts and payments basis. However, the Club has chosen to produce accounts on an accruals basis in accordance with the Statement of Recommended Practice (SORP) “Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)”.
Accounting convention
The financial statements are prepared on a going concern basis under the historical cost convention. The going concern basis is considered appropriate due to the strength of the Club’s balance sheet, which would allow the Club to continue to operate if there was either a significant and prolonged reduction in income or an unexpected increase in costs, or both.
Income
Income is recognised in the financial statements when the Club is legally entitled to the income, receipt is probable, and the amount can be measured with reasonable accuracy. It is deferred when it relates to future accounting periods.
Stocks
Stocks are valued at the lower of cost and net realisable value if considered material by the Trustees.
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2. Income
| 2026 2025 |
|
|---|---|
| £ £ |
|
| Member subscriptions 9,515 7,346 External races Kenilworth Half Marathon 41,804 36,261 Two Castles Race 13,494 18,308 May Day Races 0 57 |
|
| Sub-total | 55,298 54,626 |
| Trading activities 3,075 2,040 Interest Interest on loan 0 485 Bank interest 1,403 700 |
|
| Sub-total | 1,403 1,185 |
| Other 0 44 |
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| Total income | 69,291 65,241 |
Member subscriptions relate to a paying membership of [] at 31 March 2026 (2025: 306). In addition [] members are life members (2025: 12) and [] members (2026: 16) receive free membership in recognition of work done for the Club. Total membership is [] (2025: 334).
Trading activities largely represents sales of club kit to members.
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3. Expenditure
| Note | 2026 | 2025 | |
|---|---|---|---|
| £ | £ | ||
| Expenditure on charitable activities | |||
| Grants | 5 | 17,418 | 20,764 |
| External races | |||
| Kenilworth Half Marathon | 25,746 | 20,094 | |
| Two Castles Race | 173 | 7,544 | |
| May Day Races | 0 | 430 | |
| Sub-total | 25,919 | 28,068 | |
| Club races | 3,429 | 3,037 | |
| Training | 4,766 | 4,920 | |
| Other | 414 | 126 | |
| Total expenditure on charitable activities | 51,946 | 56,915 | |
| Expenditure on other activities | |||
| Cost of sales | 2,670 | 1,807 | |
| Sponsorship | 0 | 667 | |
| Social activities | 3,700 | 3,094 | |
| Volunteer and life member benefits | 420 | 732 | |
| Other | |||
| Write off of old kit | 79 | 1,213 | |
| Website and similar costs | 1,305 | 670 | |
| Copyrights | 340 | 0 | |
| Free kit | 62 | 10 | |
| Marathon bus | 0 | 270 | |
| Other | 221 | 131 | |
| Sub-total | 2,007 | 2,294 | |
| Total expenditure on other activities | 8,797 | 8,594 | |
| Total expenditure | 60,743 | 65,509 |
Social activities is the cost of a subsidy in respect of the Christmas party and refreshments provided monthly following a Club race or training run.
Volunteer and life member benefits are the cost of subscriptions to England Athletics in respect of life members and members who have been awarded free membership (including [] Trustees) in recognition of work done for the Club. No other remuneration or benefits were paid to Trustees in the current or prior year.
The Club had no employees in the current or prior year.
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4. Transfer from Rotary Club
During the year £5,000 (2025: £5,000) was received from Rotary Club of Kenilworth. This is intended as contingency in respect of the Two Castles race, the responsibility of organising which is in the process of being transferred from Rotary to the Club.
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5. Grants
Grants to charities and other non-profit-making organisations were made as follows:
| 2026 | 2025 | |
|---|---|---|
| £ | £ | |
| Kenilworth Centre | 2,000 | 0 |
| Ladybugs | 3,000 | 0 |
| Royal British Legion | 120 | 0 |
| St John’s Ambulance | 1,632 | 0 |
| Warwick Sea Cadets | 500 | 0 |
| Abbey Scouts | 500 | 0 |
| Refugee Runners | 311 | 0 |
| Empower and Rise | 1,500 | 0 |
| Spring Trust | 1,300 | 0 |
| Kenilworth Multi Academy Trust | 150 | 0 |
| ILEAP | 1,755 | 0 |
| Priory Theatre | 1,500 | 0 |
| Benjamin Crow | 200 | 0 |
| Warwickshire Association for the Blind | 945 | 0 |
| Octavian Droopers | 135 | 0 |
| Brain Tumour Society | 20 | 0 |
| Kenilworth Wardens Sports Club | 815 | 2,935 |
| Water Aid | 500 | 600 |
| Guide Dogs for the Blind | 500 | 400 |
| Myton Hospice | 35 | 7,500 |
| Priorsfield School | 0 | 212 |
| Arden Forest Girls Wildcats | 0 | 420 |
| Leek Wootton SC | 0 | 500 |
| SWFT | 0 | 2,500 |
| CALM | 0 | 500 |
| Kenilworth School | 0 | 941 |
| MSAT | 0 | 2,000 |
| Step Kids | 0 | 1,000 |
| British Blind Sport | 0 | 1,000 |
| Alzheimers Society | 0 | 56 |
| Dogs Trust | 0 | 200 |
| Total grants | 17,418 | 20,764 |
In some cases, grants were made in return for organisations assisting with marshalling at external Club races.
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- Stocks
Stocks largely represent Club kit.
- Debtors: amounts falling due within one year
This largely represents payments made in respect of external Club races due to take place in the subsequent financial year and (for the year ended 31 March 2025 only) a loan of £5,000 made to Kenilworth Wardens Community Sports Club, repaid during the year.
- Creditors: amounts falling due within one year
This represents receipts of entry fees in respect of external Club races due to take place in the subsequent financial year and advance payments. The amount has increased substantially compared with 2025. The Two Castles Run is in the process of being transferred from Rotary to the Club. As part of this process entry fees in respect of the 2026 race are being received directly by the Club for the first time.
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