2025-02-28-accounts

2025

Trustees' Annual Report for the period

Period start date 5th February 2024

Period end date

28[th] February 2025

From

To

Section A Reference and administration details

Charity name Other names charity is known by Registered charity number (if any) 1206865

V-AID

Charity's principal address Lavender House

Berrington Villas, Ystradowen Swansea Postcode SA9 2YL

Names of the charity trustees who manage the charity

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Dates acted if not for whole Name of person (or body) entitled
Trustee name Office (if any)
year to appoint trustee (if any)
1 Christin Lau
2 David Middleton
3 Keith Davies
4 Colin Jenkins
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Names of the trustees for the charity, if any, (for example, any custodian trustees)

Name Dates acted if not for whole year

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Names and addresses of advisers (Optional information)

Type of adviser Name Address

Name of chief executive or names of senior staff members (Optional information)

Section B Structure, governance and management

Description of the charity’s trusts

Constitution Type of governing document (eg. trust deed, constitution) CIO-Foundation How the charity is constituted (eg. trust, association, company)

Appointed by the board of trustees. Trustee selection methods

• (eg. appointed by, elected by)

Additional governance issues (Optional information)

You may choose to include additional information, where relevant, about:

• policies and procedures adopted for the induction and training of trustees;

• the charity’s organisational structure and any wider network with which the charity works;

• relationship with any related parties;

• trustees’ consideration of major risks and the system and procedures to manage them.

Section C Objectives and activities

Summary of the objects of the charity set out in its governing document

For the public benefit the relief and assistance of people in any part of the world who are the victims of natural or anthropogenic disasters, crisis or catastrophe through the rapid deployment of emergency response teams composed primarily but not exclusively of former armed forces and emergency services personnel, to provide immediate, short term humanitarian victuals relief from the moment a disaster, crisis or catastrophe occurs and until suitable longer term relief is established. Where in this object clause ‘anthropogenic’ means man-made disasters such as conflict, structural failures, nuclear, chemical, pollution or mining

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accidents and ‘victuals relief’ means emergency food and drinking provisions.

V-Aid is an innovative, crisis-focused food aid charity dedicated to providing emergency food assistance to those in crisis. Through crisis response efforts in the UK and abroad, we seek novel and effective solutions for delivering emergency food aid and engaging individuals in the production of life-saving food parcels.

Whether through supporting partners who enhance and assist our food response efforts abroad or through our pioneering Veterans & Inmates Crisis Emergency Response (ViCeR) project with His Majesties Prison Swansea, V-Aid thinks outside the box to maximise impact. Our unique approach engages veteran staff and inmates to oversee and monitor civilian and vulnerable inmate volunteers in the production and distribution of freeze-dried ingredient Emergency Response Parcels (ERPs), ensuring that sustainable, long-lasting food aid reaches those who need it most.

Our mission is twofold

Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)

1. To deliver essential food aid to vulnerable communities facing crisis, disaster, homelessness, hardship and crisis.

2. To support those involved in humanitarian aid - both to those affected and to those producing our Emergency Response Parcels (ERP’s) with V-Aid in partnership with HMP Swansea. We offer humanitarian courses and training to all inmate volunteers engaged.

• This approach fosters skill development, employment opportunities and volunteer pathways within both V-Aid and our partner response groups. It instils a sense of purpose and pride in both veteran and civilian inmates.

We believe that food aid should be sustainable, accessible, and impactful, ensuring that people in crisis—whether due to man-made, natural disasters, or personal hardship—receive both immediate relief and where possible long-term support.

Objectives

• Emergency Food Aid: Provide a different approach to emergency food assistance with our nutritious, lightweight, hicalorie long shelf life freeze-dried ingredient food parcels to ensure a fast reliable food supply for those in crisis.

• International & UK-Based Impact: Address food insecurity in both global disaster zones and domestic crises through our UK ViCeR projects.

Additional details of objectives and activities (Optional information)

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• Supporting those volunteers we engage : With our partners, equip veteran, civilian and vulnerable inmates with vocational skills through food production, crisis response training, and humanitarian logistics.

• Community Partnerships: Continue to collaborate with trusted charities, emergency response groups, and veteran organisations to expand our volunteer base and the reach and effectiveness of aid.

• Sustainable Crisis Response: Develop logistical networks and training programs to ensure efficient, rapid, and ongoing humanitarian food aid delivery. Offer partner crisis response organisations bulk orders at cost price.

Key Beneficiaries

V-Aid’s food aid programs are designed to support:

• Disaster-Affected Communities: People impacted by manmade and natural disasters, as well as broader humanitarian crises.

You may choose to include further statements, where relevant, about:

• policy on grantmaking;

• policy programme related investment;

• contribution made by volunteers.

• Homeless and At-Risk Veterans: Former service members facing homelessness, financial hardship, addiction, or mental health struggles.

• Recently Released Inmates: Individuals at risk of homelessness and reoffending due to a lack of post-release support.

• Families of Incarcerated Individuals: Households struggling with financial instability and food insecurity due to a loved one’s imprisonment.

• Emergency Response Workers & Volunteer Networks: Ensuring frontline responders have the necessary food and resources to sustain their crisis response efforts.

Through V-Aid’s emergency food production and aid distribution initiatives, we aim to combat hunger, support those we engage, and strengthen community resilience— demonstrating that humanitarian aid can transform lives, both for those who give and those who receive.

Statutory Declaration

We, the trustees of V-AID, hereby declare that, for the reporting period ending 28[th] February 2025:

1. We have had regard to the guidance issued by the Charity Commission on public benefit.

2. We confirm that the activities and decisions of V-AID have been undertaken with due consideration of the principles of public benefit, as outlined in the said guidance.

Section D Achievements and performance

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Section D Achievements and performance

Summary of the main achievements of the charity during the year

With the support of HMP Swansea, V-Aid completed the construction and fit-out of its in-prison production and training facility. All work was carried out exclusively by trained inmates under supervision, fostering pride and ownership among participants. With Environmental Health Officer (EHO) approval secured, we began production of: Two finalised freeze-dried breakfasts Three soups and additional meals in development Quick-dried and freeze-dried fruit/veg snack packs All products are designed for long shelf life (up to five years), nutritional integrity, and fast deployment.

Education and Training Volunteers within the ViCeR humanitarian programme engage in accredited training, including:

• Food Hygiene Passport, Medical/Mental First Aid, Safeguarding, Overseas Humanitarian Response, and Health & Safety amongst others.

• 12–14 week Level 2 Diplomas in Production Management and Team Leading Additional courses delivered through internal and external providers

ViCeR Project Streams

ViCeR includes five sub-projects:

1. Emergency Response Parcels (ErP) – Freeze-dried & Dehydrated ingredient, breakfasts, snacks and meals made by inmates for rapid response scenarios

2. Veterans in Crisis (ViC) – Through Veteran hubs and support groups UK wide we provide 2-3-day emergency food parcels, and further support info for struggling veterans

3. Vulnerable Families Response (VfR) – Support with our food parcels and Amazon donated items for families of incarcerated individuals in hardship along with further support information.

4. Vulnerable Inmate Response (ViR) – Support with our food parcels, Amazon and Faith in Families donated hygiene items, and support info for inmates released without finance accommodation or family support in place.

5. Education & Rehabilitation Training (ErT) – Accredited education and volunteering opportunities for inmates involved in ViCeR operations.

Partnership and Outreach

• V-Aid works closely with organisations including: HMP Swansea, Its trained staff and inmates.

• Amazon (charity support) Faith in Families Vesty Foods

• Friends and Families of Prisoners (FFOPs) Local probation offices

• Veterans hubs and support groups

These partnerships support our production, logistics, and the identification of those in greatest need.

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Section E Financial review

Brief statement of the charity’s policy on reserves

The charity is newly formed and as such is still striving to achieve a measure of financial security. The current aim in the short term is to retain funds to support projects for 12 months.

Details of any funds materially in deficit

Further financial review details (Optional information)

During the period, grants were received from Albert Hunt SP, British You may choose to include UKR Aid and National Lottery Awards. additional information, where Going forward, the Charity aims to strengthen fundraising & financial relevant about: stability.

the charity’s principal This will be achieved by launching targeted fundraising initiatives to sources of funds (including secure sustainable financial backing for ViCeR’s growth. any fundraising); The Charity plans to engage corporate sponsors, grants, and public how expenditure has donations to expand V-Aid’s humanitarian food aid reach. supported the key objectives A trading arm will be established for the sale of food parcels to of the charity; emergency response organisations. The Charity will explore innovative funding models, including social investment policy and enterprise elements, to support long-term food production and aid efforts. objectives including any ethical investment policy adopted.

Section F Other optional information

Future Plans

V-Aid remains committed to its core mission of providing emergency food aid to those in crisis while continuing to support its current partners and humanitarian aid initiatives. Moving forward, our strategic direction will focus on refining, strengthening, and expanding our Veterans & Inmates Crisis Emergency Response (ViCeR) project before considering further expansion into additional UK prisons.

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s)

Full name(s) Christin Lau Position (eg Secretary, Chair, etc) Trustee

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V-AID No (if any)
Receipts and payments accounts CC16a
For the period Period start date Period end date
To
from 05/02/2024 28/02/2025
Section A Receipts and payments
Unrestricted Restricted Endowment
Total funds Last year
funds funds funds
to the nearest £ to the nearest £ to the nearest £ to the nearest £ to the nearest £
A1 Receipts
Grants received 19,309 - - 19,309 -
Interest received 6 - - 6 -
- - - - -
- - - - -
- - - - -
- - - - -
- - - - -
- - - - -
Sub total (Gross income for
AR) [ 19,314 ] - - 19,314 -
A2 Asset and investment sales,
(see table).
- - - -
- - - - -
Sub total - - - - -
Total receipts 19,314 - - 19,314 -
A3 Payments
Travel 6,082 - - 6,082 -
Website and IT expenses 973 - - 973 -
Samples 387 - - 387 -
Fund raising 1,725 - - 1,725 -
Repairs 2,015 - - 2,015 -
Advertising 657 - - 657 -
- - - - -
- - - - -
- - - - -
Sub total [ 11,840 ] - - 11,840 -
A4 Asset and investment
purchases, (see table)
- - - -
- - - -
Sub total [ - ] - - - -
Total payments [ 11,840 ] - - 11,840 -
Net of receipts/(payments) 7,475 - - 7,475 -
A5 Transfers between funds - - - - -
A6 Cash funds last year end - - - - -
Cash funds this year end 7,475 - - 7,475 -
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CCXX R1 accounts (SS)

13/06/2025

1

Section B Statement of assets and liabilities at	Section B Statement of assets and liabilities at	Section B Statement of assets and liabilities at	the end of the period
Categories Signed by one or two trustees on behalf of all the trustees B5 Liabilities B3 Investment assets B2 Other monetary assets B4 Assets retained for the charity’s own use B1 Cash funds	Details Details Total cash funds (agree balances with receipts and payments account(s)) Cash at bank Details Details Drone Details Loans Signature		Unrestricted funds Restricted funds to nearest £ to nearest £ 26,683 - - - - - 26,683 - Agreement Error OK Unrestricted funds Restricted funds to nearest £ to nearest £ - - - - - - - - - - - - Fund to which asset belongs Cost (optional) - - - - - Fund to which asset belongs Cost (optional) 802 - - - - - - - - Fund to which liability relates Amount due (optional) 20010 - - - - - Print Name	Endowment funds to nearest £ - - -
				-
				OK
				Endowment funds to nearest £ - - - - - - Current value (optional) - - - - - Current value (optional) - - - - - - - - - When due (optional) Date of approval

CCXX R2 accounts (SS)

13/06/2025

2