## **Trustees’ Annual Report for the period** ## **Period start date From 23/1/2024 To Period end date 31/03/2025** ## **Charity name: Swindon Model Railway Club** ## **Charity registration number: 1206661** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|The objectives of the club are to advance
public education and foster a general
interest in model railways, railways and
allied pursuits, and in particular to
encourage a high standard of modelling
amongst the members of the club| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|During the period covered by this
report, we have been able to continue
our exhibition program.We ran our
annual Exhibition in March, showcasing
our club and other clubs from across
the country. This took place in the local
railway museum, we had over 600
visitors for the event.
We have taken layouts to a number of
local exhibitions around the area,
promoting both the club and the hobby
to a large number of people.
The tools that have been made available
to us, such as social media and our
website, are used to promote the profile
of the club.
The club moved into new premises in the
summer and this is allowing the club to
set up its layouts and enable the club to
start recruiting new members and to
promote our club in the local community.| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|Swindon Model Railway Club has
considered the guidance the charities
commission has provided when creating
activities for the public| ## **Additional information (optional)** You may choose to include further statements where relevant about: SORP reference |Policy on grant making|Para 1.38|Grant making is not a consideration for our
charity| |---|---|---| |Policy on social investment
including program related
investment|Para 1.38|N/A| |Contribution made by
volunteers|Para 1.38|Volunteers contribute to the aims of the
charity in various ways. During more
significant events, such as the exhibition,
a core team of club members dedicated
many hours to advertising, creating,
organising and running. For example,
volunteers have worked to increase
accessibility for the public by using social
media, allowing people who may
otherwise not have known or been able
to attend to access the event.| |Other||| ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|This year, the charity again increased the
size of the annual Exhibition by
incorporating a dedicated narrow gauge
element, thus appealing to a different part
of the model railway community. This
proved to be a successful trial and it is
intended to repeat this in future years. In
line with our aims, this included inviting a
school model railway group to come and
display their layout and encouraging them
to take up the hobby.
The new club rooms have enabled
members to set up a permanent display
layout and also to work on a number of
other layouts owned by the club. These
layouts are taken to exhibitions across the
country. There are opportunities in the
coming year to create more new layouts
where we believe there is a gap in
exhibitions for new and modern layouts.
The club is focusing its new layout on as a
modern image location with a preservation
line next door to encourage members to
showcase both modern and historic trains.
The layout will be exclusively digital control
and it is hoped that this will attract junior| members to the club. The club already have a junior membership programme for those under 18. ## **Additional information (optional)** You may choose to include further statements where relevant about: |Achievements against
objectives set|Para 1.41|| |---|---|---| |Performance of fundraising
activities against objectives
set|Para 1.41|We are pleased that the exhibition made a
surplus on our exhibitions, both through the
fees paid by the attendees and through our
own second hand sales stand.| |Investment performance
against objectives|Para 1.41|N/A| |Other||| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|We have been able to improve our base
funds f and made an increased surplus for
the year.| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|We are holding a surplus to help cover any
shortfall in our annual income and
expenditure. The surpluses can also be
used to support the maintenance and
creation of our various exhibition layouts.| |Amount of reserves held|Para 1.22|| |Reasons for holding zero
reserves|Para 1.22|N/A| |Details of fund materially in
deficit|Para 1.24|N/A| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|N/A| ## **Additional information (optional)** You may choose to include further statements where relevant about: |
The charity’s principal
sources of funds (including
any fundraising)|
Para 1.47|| |---|---|---| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|| |A description of the principal
risks facing the charity|Para 1.46|| |Other||| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|CIO trust| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|CIO constitution| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|Free Democratic election by the
membership for each trustee reaching the
end of their term or for newly interested
Trustees.| ## **Additional information (optional)** You may choose to include further statements where relevant about: |
Policies and procedures
adopted for the induction
and training of trustees|
Para 1.51|| |---|---|---| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|| |Relationship with any related
parties|Para 1.51|| |Other||| ## **Reference and Administrative details** |Charity name|Swindon Model Railway Club| |---|---| |Other name the charity uses|N/A| |Registered charity number|1206661| |Charity’s principal address|Hafawey House
Hoggs Lane
Purton
Swindon
SN5 4BU| ||| ## **Names of the charity trustees who manage the charity** |1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||John Stephens|Chair of Trustees||| ||Richard
Woodbridge|Club Secretary||| ||Ian Burbidge|Treasurer||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| ## – Corporate trustees names of the directors at the date the report was approved ## **Director name** Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** ## **Funds held as custodian trustees on behalf of others** Description of the assets N/A held in this capacity Name and objects of the N/A charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for N/A safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** **Type of Name Address adviser** ## **Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s) Full name(s)** John Stephens **Position (eg Secretary,** Chair of Trustees **Chair, etc)** **Date** ## **SWINDON MODEL RAILWAY CLUB INCOME AND EXPENDITURE REPORT FOR THE YEAR TO 31.1.2025** |EXPENDITURE
Licence fee
Electricty
Insurance
Subscriptions
Bank charges
Website costs
Secretarial/Stationary
Legal fee
Storage
**Club running costs**
General connetors for layouts
O layout costs
HOn3 layout costs
OO layout costs
N layout costs
Z layout costs
**Layout Costs**
Clubroom Maintenance & Tools
Clubroom Equiptment
**Club Maintenance**
**Total**
Summary
Balances as at
Current Account
Bond Accounts
Cash in hand
Represented by
Balances
Profit/loss for year
I Burbidge
_Treasurer_|2025
£1,792.50
£383.48
£40.00
£420.00
749.8
£3,385.78
£613.12
£37.93
£651.05
£4,036.83|2024
£91.96
£372.92
£33.00
61.98
1120.58
£1,680.44
£1,680.44
31/01/2025
£33,853.69
**£33,853.69**
£33,258.33
£595.36
**£33,853.69**|INCOME
Subscriptions
Interest received
Compensation
Donations
Insurance
Clubroom keys
**Club running income**
**Exhibition Profit**
**Total**
Less expenditure
**Profit/Loss for year**||2025
2024
£1,780.00
£1,420.00
£1,000.00
£720.00
£1,060.00
£2,500.00
£3,480.00
£2,132.19
£4,632.19
£3,480.00
£4,036.83
£1,680.44
**£595.36**
**£1,799.56**
31/01/2024
£33,258.33
**£33,258.33**
£31,458.77
£1,799.56
**£33,258.33**|2024| |---|---|---|---|---|---|---| ## **EXHIBITION ACCOUNT - MODRAIL 2024** |**INCOME**
Admissions
Trade Stands
Club Stand
**LESS:EXPENDITURE**
Advertising
Hire of Hall
Insurance
Posters & Handbills
Visiting Layouts
Catering & Buffet
Gift
Van Hire
Stationery
Set-up Costs
Banner
**Surplus**|**2024**
**2023**
£3,584.00
£2,919.00
£435.00
£216.50
£320.00
£678.50
**£4,339.00**
**£3,814.00**
£1,515.00
£1,375.00
£238.86
£230.79
£72.00
£175.00
£90.00
£128.98
£63.66
£9.99
£76.97
£15.99
**£2,206.81**
**£1,785.43**
**£2,132.19**
**£2,028.57**| |---|---|