POLICIES AND PROCEDURES.
Charity Name: HERITAGE GOSPEL CHURCH (HGC)
Reporting Period: 23/01/2024 - 31/05/2025
1. Internal Financial Controls
The charity operates appropriate internal financial controls to safeguard its assets. These include maintaining accurate accounting records, authorization of expenditure, and regular financial review by trustees.
2. Safeguarding
The charity has appropriate safeguarding policies and procedures in place to protect children, young people, and vulnerable adults. A Designated Safeguarding Lead is appointed, and safeguarding concerns are handled in line with statutory guidance.
3. Financial Reserves
The charity maintains a reserves policy to ensure financial stability. The level of reserves is reviewed periodically to ensure the charity can continue its activities and respond to unforeseen circumstances.
4. Risk Management
The trustees assess the major risks to which the charity is exposed and implement procedures to mitigate those risks. Risks are reviewed periodically.
5. Trustee Expenses
The charity has a policy governing trustee expense. Trustees may be reimbursed for reasonable out-of-pocket expenses incurred in carrying out their duties, in line with charity law.
6. Trustee Conflicts of Interest
The charity has procedures in place to identify and manage conflicts of interest. Trustees declare any conflicts and withdraw from decisions where appropriate.
7. Serious Incident Reporting
The charity has procedures for identifying and reporting serious incidents. Trustees report serious incidents to the Charity Commission where required.
8. Investing Charity Funds
The charity ensures that any funds held are managed responsibly. Investment decisions, where applicable, are made in the best interests of the charity and in accordance with trustee duties.
9. Use of social media
The charity ensures that social media is used responsibly and, in a manner, consistent with its values. Personal data is not shared without consent and communications are appropriately managed.
10. Political Activity
The charity ensures that it does not engage in party political activity. Any campaigning activity is undertaken only in furtherance of its charitable purposes and in compliance with relevant guidance.