CHAIUTY REGISTRATION NUMBER 1206625 COMPANY REGISTRATION NUMBFJi 12121987 SHEFFIELD ALTERNATIVE PROVISION FOR EDUCATION LTD TIA SHAPED UNAiiDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 AUGUST 2024 Hackeryoung Chartera Accounlants
SHEFFIELD ALTERIYATIVE PROVISION FOR EDUCATION LTD TIA SHAPED LEGALAND ADMINISTRATIVE INFORMATIOIY Trnstees A Blench JFOX J Ward-Cap¢s M ThomAs {Appointed 24 January 2024) Chair A Blench CEO D Warnian Se¢retsry R Stsniforth Charity Jjumber 1206625 CompAny number 12121987 Registered office The Quadranl 99 Parkway Avenue Sheifield South Yorkshire S9 4WG Ittdependenl emIller M Mealing FCCA UHY Hackv Young 6 Broadfield Court Broadfield Way Sheffield S8 OXF B#nk¢rs Co•opeTative Bank plc PO Box 250 Sk¢lm¢rsdale WN8 6WT
SHEFFIELD ALTERNATIVE PROVISION FOR EDUCATION LTD TIA SHAPED COIYTENTS Pag¢ Trustees, report Independent examlnees repN)rt Statement of financial activities io Balance sheet 11- 12 Notes to the finanGial stst¢ments
SHEFFIELD ALTERNATIVE PROVISION FOR EDUCATION LTD TIA SHAPED TRUSTEES, REPORT (INCLUDING DIRECTORS, REPORT) FOR THE YEAR ENDED 31 AUCUST 2024 The trustees present their annual iew>rt and financial ststcments for the year ¢nded 31 August 2024. The finala1 stat¢m¢nts have been prepared in accordallce with the accounting tx)licies set out in note I to the financial statemenls and comply with the charity's governing document. the Companies Act 2006 and "Accounting ond R¢w)rtin8 by Charities.. Statement of Recommended Prdctice applicable to charities preparing their accounts in a¢¢ordance with the Financial Reporting Standard appIlble in the UK and Republic of Ireland (FRS 102)" (effeclive l January 2019). Objectives and aclivities The objects of the charlty are.. To act as a resouree for young people up to the age of 25 who 8r¢ nol able to engage effectively in m&instre8m educational setting living within the city of Sheffield and South yorkshi by providing advice and assistance and organisin8 programm¢s of physical, educational Und oth¢T activities as a means of: a) advancing in lif¢ aTKI helping young people by developing their skills, capacities and capabilities to ¢n&ble them to participate in society as independen¢ mtLe 8nd TestK>nsible individuals; b) advancing edutiOn. c) relieving unemploymenL d) providing recreational and leisure time activity in th¢ interest of social welfare for people living in the area of benefil who have need by reason of their youth, age. infinnity or disability. poverty Dr s181 ¢conom¢¢ circumstances with a vlew to improving the conditions of life of such persons. The trustees have given due regard to the Charity Commission's publi¢ benefit guidance when exercising powers or duties to which the guidance is relevant and are pleased to rew)rt on the achievements and perfonnance of the organisalion ij) lin¢ wlth the organisatioll's charitabl¢ obj¢¢tiv¢s for public benefit. Aehievements and perforniAnce Chair of TteeS Comments: J am proud to the chair of trustees at Shaped. We have had a challenging but succe&$] year, th¢ highlits from the year are reflected in this report. Wh¢n r¢ading the numbers we could be tempted to think Iv¢ll that's not a lot of young people,. One thing w¢ are mindful of in Shaped is the netwoTl£ of relationships whieh sit behind every young person we work with. Most of our youn8 peopl¢ Come to us from situations where key relationships have broken down and trust has been brok¢n or losl with the adults in their lives. Whether that be with parentslcarers. teachers or other professionals working with th¢ young p¢rson and their families. At Shaped our unique cu1culuM helps lo rebuild the young person. Many come to Shaped feeling that they have no hope for the future and l¢av¢ us with hope. In that sense the numbers don't tell the story. Th¢ in7pt5 inlo ihe future are far more thgn onty 18 young peopl¢ have a¢cessed our learning centres. I love the tale of the starfish. The youn8 8irl believes in the potential of what she is doing and so do we. W¢ hope from reading this report tha¢ lik¢ ih¢ old man in the tale. you would wani to join in with us. Some practical ways in which you can do this is by volunteering or becoming a regular donor. Please speak to one of the team for mott detsils. Thank you for )'our support in 202312024 and we l(x)k fonyard to all that 202412025 ha5 to hold for us.
SHEFFIELD ALTERNATIVE PROVISION FOR EDUCATION LTD TIA SHAPED TRUSTEES, REPORT ONCLUDING DIREcfoRS' REPORT) (CONTINUED) FOR THE YEAR ENDED 31 AUGUST 2024 The Tale ofihé Starfh li all stayiedwhen.... A young waf walking along a beach wn which ihousands of starfi$h had been Wa9hed up during a lerribl8 3lorm. When she capne io each starfish. she wouldpick il up. throw li bac'k into ihe ocean People watchedher wilh amusement. She had been doing thisfor some time when a mon (wproached her andsakl, "Lltile girl. why are you doing ihis? Look this beochl You ctm > save all these starfisll You can I begin to make a dffi erencel" Tlw girl seepwd cnuhed. suddexly dEJlatsd. But after afrw mopngnts. she bent dow picked tw anoiher stary5.fk and hurled il as far she could into the (ycean. Then she lookedup the man andreplied, "Well, Jmade a differencefor ihai onel" The old man loDkEd al the girl inquisiltvety and thought about who she had done (md sa. Inspired, he joined ihe little &rl in ihnxving starfLfh back inio the sea Soon other joined. and all the slarfish wepv Javed. MrAndrew Blench Revicw of the Year. The year ending 31 August 2024 saw Shaped Teach its 5th anniversary as an organisation providing Alternative Education Provision to young people in Crisis in sheIeld. It was 81so a milestone year as Shaped gained charitable ststus in January 2024 from the Charty Commission. During this year the extraordinary dedication and passion of our stalyat Shaped has enablcd us to success11Y navi¥ate ehall¢nges and continue enriching the liv¢s of young people we Work with. Our team's unwavering commithlent to each young person has been evident ihroughout th¢ year. enabling our young people to experience our core values of CA.R.E. (Commitm¢nL Attentivenes Responding in the best way & EmrK)wernient). This year also saw us develop new aS of WO in Sheffield. Starttn¥ a specific Mentorin8 provision working with young people who were stru881ing to access any mainstream edu¢ation or Alternative Provision. This work is tar8eied towards helping young people b¢wme unslu¢L aDd take small steps toward5 re-engaging with education. This has enabled us to d¢velop a p)sitiv¢ workin8 relationship with the Virtual h(KIl in Sheifield (part of the local authority that has responsTbility for the ¢ducatAon of all children in the city who are Li)ok¢dAfterX who have ref¢rr¢d a number ofyoung peopk to this s¢rYice. Alternative FAlucation Provision AP Throughout the academic year 202312024 w¢ continued to provide Alternative Education Provtsion from our 3 centsrs (Steel Inn, Spa View & Yew Lane). Working with, in total, 18 young people over the y¢ar. nine in YI I and nin¢ in YIO.
SHEFFIELD ALTERNATIVE PROVISION FOR EDUCATION LTD TIA SHAPED TRUSTEES, REPORT (INCLUDING DIRECTORS, REPORT) (CONTINUED) FOR THE YEAR ENDED 31 AUGUST 2024 All student places at Shawl are commissioned directjy by our patkner schools with a Servi¢e Level Agreejnent put in place to ¢over the placement. and this year we worked with 5 different pArtner sChIS from the city. Over the year w¢ have ¢ontinu¢d to build positive workin8 lAtionShIpS with each school, which has enabled us to support the youn8 Fople, and their families is the best way possilTrl¢. Our approach to teachin8 and learning {our pedagogy) relies on a Dumber of fundamental core beliefs: Every child's natural state AS one wbv¢ they learn and grow. Like a S in the right environment they will grow, but in a toxic/traumatic or wrong ¢nviroDment they will noL (TredS¢ed) Young ppIe in crisis are nol abl¢ to learn whilst they feel unsafe. judga. mockejj. consumed by their circumstances, and without positive relationships. Therefore. establishing t7PPOrt. a positive relationship and InIng trust ar¢ the fJr5t st¢p in h¢lpin8 them to feel able to learn and grow. Behaviour is what we are able to see. But it is the result of all that lies under the surface, that which we Ère not able to see. This is made up of their i(kntity, belief4 value4 and attitudes. This is the complex and illtertwined s¢ns¢ of self that hLS been shaped and influenced over many years by the relationships and circumstances of key people in their lives. Our priority a5 we invite young people into Shaped. is to create a sense of belonging and acceptance, inviting them to be part of the Shaped community, where we all lesrn and grow together. Without prioritising this. our students won't be dY lo l¢arn. This sense of community is the foundalion of the learning enviTonment needed to allow spac¢ for learning and 8TOWth. As a sthdent's confidence around karning grows we seek to support them to access fornial assessments such as Func¢ionaI Skills and GCSE'S. In June 2024 all nine Yl 1 5thdents with us sat their Maths and English Lan8ua8e GCSE'S. we had IOOO/o attendance at ihe exams and of the 9 students 8 of them passed both subje¢ls achieving an average grade 2. All 9 Shaped students said that they would not have attend their exams if they had not been hosted at Shaped. Curreni Learner case studi¢s'. i£arner I h&s been with us for 2 years, in year I he was based at Spa View, but in year 2 through the year, the level of work he was doing meant h¢ n¢ed¢d more and mott time at Steel Inn to acce the staff based the. He sal his English Language, Maths. and Porniguese GCSE exams aJ)d worked really hard for them. bringing hims¢lf to every ¢xam. When he fwst joined us he had no diagnosis of any SEND and he was going missing frequently, at risk of exploitation. with a social worker and multi systemi¢ th¢rapy support. He leaves us with an Education & Health Care Plan IEI4CP) with Autism and ADHD diagnosis, GCSE de 3 in Maths and English and grad¢ 5 in Portuguese. he is no longer at risk of exploitstion and no longer goes missing from his home. • Learner 2 arrived at Shad with very Itttle understanding of the basic opmlions of Maths. H¢ strnggled to multiply th¢ 2 and 10 times table. He would not write anything and refused to go Into the English classroom. He arrived with an EHCP and high l¢vels of Anxiety. He has left having gained a Ll Functional Skills qualification in Math& and he has sat knh his Maths and English Languu¥e GCSE gaining grade 2 in b)th. He has r¢alis¢d h¢ would like to go into sports ¢oa¢hing and has been &ccepted onto the Sheffield Wedn¢sday wst 16 course to do just thaL Learner 3 arriv¢d having already been pernianently excluded from one schooL they were really struggling to rd their own identity &nd Confidence in the school environmenL and within their family. ShaFd was the safe space needed to help th¢m to feel comfortable in their own skin, and stsrt to build the confid¢nce ne¢ded io navigate challenges in their life and family. They l¢ft having grown in confidenc¢. calm¢r and more wsitive aixTrut the future, they achieved a grade l in Maths and grade 2 in English and had pla¢¢ at Sheffield College on a enty l¢v¢l ¢OUTS¢ set up.
SHEFFIELDALTERNATIVE PROVISION FOR EDUCATION LTD TIA SHAPED TRUSTEES, REPORT (INCLUDING DIRECTORS, REPORD (COIYTINUED) FOR THE YEAR ENDED 31 AUGUST 2024 Across all our centres wiihin the full cohort of th¢ AP students we saw Sitive ¢ngagemenL with an average attendanc¢ a¢r05s all ¢¢ntres of 85/0 over the full year. Each student has a story of success over the year, and the monitoring of students wellbeing (using WEMWEBS) over the y¢ar showed a 20/0 increase ID Students wellbeing whist at Shaped. We've seen students grow in confidence. resAlien¢e, self aWrness, self controL Social skills, cultural c4pilal. and positive life skills through their time at Shaped and we know that this prepares them for the next stage of life (post 16: coll¢g¢, trainiDg and the world of work). As part of our offer this year we partnered with another small organisalion Cmpound Music to help deliv¢r an Alternative Provlston offer fwused around music and lyric writing. Cmpnund Music is an or82nisation led by brothers Conor and Stefan Merrison. they have developed through working in sch(K)Is. a programme based around lyric writing and music production that enables young people to have discussions around key PSHE topics such as rol¢ m(xlels, hOS and aspirntlOll5, relationships, social medi4 crime etc. At Shaped we wer¢ able to support this project with our safeguarding expertise and trainiug alongside our experience in running an Alternative Provision group. The Cmwund project ran for a whole teTm with a 8foLW of 4 young people all of which successfully engaged in the work. Mentorin , In Sept¢mber 2023 in response to observations from our team and our parlner schools. we l&un¢h¢d a mentoring setvice focused on working l-to-l with students who had become dtsengaged from any fornlal i• education. Since the COVID-19 pandemic a growing number of young p¢opl¢ had found it ¢hallellging to return to mAinstr¢am school, and had be¢ome 'stuck'. On¢¢ out of the system it was clearly more and Tnore difficult to return as the gap ktw¢en th¢m and their peers grew wider and increasing levels of anxiety Could been seen by many young people. It is also observed that young people not attending education are at an increased risk of becoming involved in criminal or sexual ¢xploitation. Over the academic year 202312024 yvar w¢ worked with 8 young people on the mentoring Se1¢e all of whom had become disengaged from mainstream ¢duca¢ion and were not able to access school, or Ali¢rnalive Pmvision. Our bespoke mentoring approach responds to the needs of each individual young peon and is focused on slowly building up a positive trustin8 relationship. From this place the mentor is able to introduce the young p¢ople to new situations. new people and into new learning ¢nvironments. This helps build confidence. resilience in the young person. Of the 8 students we will ¢ontinu¢ to work with 4 of them into the next academic year building on the positive ¢ngagement made in this first year. Mentoring Case Study tEwTrer l joined us in YI l. sh¢ had not attended school for over 18 months due to an incident An school which lett her traumatis¢d. She met with our mentor and throu8h gelling to know her she shared with us how she really wanted to sit her GCSE'S but didn't feel she could go back to h0o1 for this. We worked with school to help host her at Shad for h¢r exams. We then c4)nnecled her with our English and Maths t¢ach¢rs who supported her with l-to-l sessions to prepare for her GCSE'S. She left us with grade 3 in both Maths and English. Acros5 knth the AP and mentoring WO the cohort of Uthnts included: 9 sludenls with Education Heath Care Plans (EHCP)- 2 of which we supported th¢ school in putting it in place. 5 students who are Children Looked AfteT (CLA). 7 students had Soclal Care Involvement (not CLA). Through the year the majority (92/0) of students had additional saf¢guardin8 concerns al some point through the year.
SHEFFIELD ALTERNATIVE PROVISION FOR EDUCATION LTD T/A SHAPED TRUSTEES, REPORT (INCLUDING DIRECTORS, REPORT) (COIYTIIYUED) FOR THE YEAR ENDED 31 AUGUST 2024 Adults with iKarnin DilTiculties Since Shaped began in 2019 we hav¢ successfully nm a day care group for adults with learning difficulties. The unique aspect of this group is that w¢ have found a way to rnn l)oth a school aged Aii¢malive Provision and the aduli group alongside each other. supporting all thos¢ attendtng to be part of a community where each of them feels valuedy giving thom a s¢n5e of belonging and ultimately helping them to learn and grow. Over the academic year 202312024 this r2n on a Tuesday, Wedn¢sday, and Friday at our Spa View centr¢. innovative approach of bringing the two groups together has n¢¢d¢d a great deal of ¢xp¢ri¢nce. attentiveness. and commitment to ensuring the needs of all who attend are met. The outcome of managing this successlty has been a vibrant communiry of young people and adults with I¢Arning diifi¢ulties supporting each other. and breaking down barriers to inclusion, and providing an acceptin& loving environment foT youn¥ peopl¢ and adults io learn and grow. We started the year with 5 adults as part of this group, and in the spring terni 2 new adults joined the group, so at the end of the year there were 7 adults attending Te8ularly across the week, all of whom will return in 20241 2025. Comment from one adults carer.. They love coming to Shaped. It's a homely, friendly provision. with a great team who are caTill8 ond provide for everyone's needs. Although they go to oth¢r provisions Shaped is the one they tslk abo th¢ most and say they have the mosi friends at. We never stru88le to 8¢t them up and ready on a Friday. Shap&l is absolutely somewhere they feel safe and able to be thwnselves.
SHEFFIELDALTERNATIVE PRosION FOR EDUCATION LTD TIA SHAPED TRUSTEES, REPORT (INCLUDING DIRECTORS, REPORT) (COIYTINUED) FOR THE YEAR ENDED 31 AUGUST 2024 Flnanei81 le Shaped's key financial objective is to ensur¢ we maintain financial stability, continued solvency and robust financial systems and governance pAKedures year on year. so that we ¢an sustsin d¢livery of our charitsbl¢ objectives both cutrently and into the fi]ture. Shaped's turnover this year has inere85ed to £303,990 (2023: £275,184). The majority {75•/o) of this income came through the deliv¢ry of the AP s¢rvices to schools and prices for the service wetE increase in September 2023 in resnse to the increascd running cost5 of Shaped (linked to inflationary pressures and stsff salary iDcrea5es). Other significant income w4$ generdted from th¢ n¢w mentoring offer (£13.840_ 50/0 of income), the adult learn¢r group at Spa View (£24.96Q- /0 of income}. Gainlng charity status in January 2024 enabled us to Ik into applying for fimding to d¢velop some of our new work outside of the AP offer. In June 2024 we w¢r¢ grant¢d £2.500 from the KFC Foundation to support the new mentoring worK this was used tv fund staff salaries associated with this work. Alongsid¢ this fimding we also receiv¢d a number of donations from individutls over the y¢ar. and gift aid was claimed on those which are eligible. totslling a fiirther £15.973 (inc. gift aid). W¢ are very grateful to all those who hav¢ donated to the work of Shaped this year. Expenditure in the year was £303.490 (2023.. £284,107), resulting in a surplus of £500 for the year (2023.. £8,923 deficit). This reflects- an increase in the costs ass(Kialed with supporting our charitable activities and in particular increased salary costs. In the work we provlde, our staff are our greatest asset and th¢ heart of everything we do. Due to this staff costs make up the greatest share of our expenditure. at £251.704 (2023., £239,268) this equates to 83 /• of total expenditure over the year. Th¢ balance sheet shows a long term interest free loan taken out by Shaped in Au8USt 2021. trustees agr¢ed to slgrt repayment of this and by the end of this year £1,000 had been paId. Trnstees are committed to the ongoing repaym¢nt ofthis loan as fimding allow& Goin concern After rnaking appropriate enquiries, the trustees hav¢ a reasonable expectation thai the chariry has adequate resources to Continue in operational ¢xislence for the foresee8bl¢ future. for this re&8oo they continue to adopt th¢ going concern basis in preparing the finaneial slatements. Further d¢lails gardIng the adoption of th¢ going concern basis can be found in the AOullting Policies. The trustees reeo8nis¢ the need to diversify our fundtng basc and raise unrestricted income. This is a long- terni strategy to ensure the fmancial sustainability of the charity. Res¢The5 In the year 202312024 Shaped did not have a written res¢rves policy in place. The truslees are awarc that a reserves policy is recommended by lh¢ Charity Commission and therefor¢ the}, have been working to develop a policy to have in pla¢¢ in 202412025. The agreed aim is lo have a minimum of three months operating costs OrServeS in the bank account al 811 tim¢s.
SHEFFIELD ALTERNATIVE PROVISION FOR EDUCATIOIY LTD TIA SHAPED TRUSTEES, REPORT (INCLUDING DIRECTORS, REPORT) (CONTINUED) FOR THE YEAR ENDED 31 AUGUST 2024 Funds in deficit Shaped fa¢¢s a d¢fi¢it in our funds omounting to £21.467. This slK)rtfall primarily aros¢ due to increased operational costs and the decision to tske out a long ternh /0 interest loan to invest Tn the OTg2nisation. Specifically.. In¢r¢8s¢d Costs.. Higher costs associated with delivering our programs, including imwact of iDfiatio rising food cos1% in¢r¢ased staff costs (Tr4ational Living Wage increases in previous years). To address the deficit, the orglsatIon has taken the following steps.. Cost Management: Reviewin8 and reducing non-essenlial ¢xpendittwes where wjssible. with close budget monitoring in place. Revenue Generntion.. InitlAting a fee increase in 202412025. Strdtegic Planning.. Adjusting our operational plans to align with available resources while minimizing the impact on our beneficiaries. Shaped trmains committ to Its mlssion of acting as a resource for young people and is tsking proactiv¢ m¢asur¢s to ensure fancIal stability and sustainability in the fvre. Risk R¢vi¢w The trustees are in the process of setting up a risk management stsxtegy which comprises of.. . An annual review of the risks th¢ Charity may face, The ¢stablishm¢nt of sySt¢ms and procedures to mitigate those risk5 identified in th¢ plan. and Th¢ implementation of pn)c¢dures d¢si8ned to minimise any p)tential impact on the charity should those risks materialise. The risk register will be fornially reviewed b). the Board on an annual basis and focuses on five key them¢sl areas of risk.. Governance, Financial. Operational, Strategic, Reputational and Complian¢¢. The risk register has likelihood and impa¢t assigned to each Item to give a weighting for each identified risL which identifies the major risks. enabling management to focus their attention on critical factors and ensure appropriat¢ systems and prwedures gre in pla¢¢. Th¢ trust¢¢s iKlieve that the systems alld procedures in Pla will miti¥ate the risks. Safe uardin , Work with young people can cany considerable risk in ternis of child pn)tection and safe8uaTding issues. -rhe trustees have ensured that Shap¢d has a safer r¢crnitm¢nt policy and tbat staff involved in recruiknent r¢c¢iv¢ safer recruitment training. Shaped is re8lStered with the Disclosures and Barring Service for vetting staff. trnstees and volunteers. In addition. pcrsonal references and enhanced DBS checks are followed up for those staff and volunteers who are in direct supervision of. or work with youn8 p¢opI¢. Shad,5 D¢si8nat¢d Safe8uarding Lead and the trustee with responsibility for Saf¢guarding meet on a tEgular basis and present lln annual self_ass¢ssment and action plan to the Board. During the year there were no safeguarding incidents reported in th¢ relation to Shaped's wot*, and a thorough annual review of the OTgani5ations Safeguarding policy was conducted.
SHEFFIELD ALTERNATIVE PROVISION FOR EDUCATION LTD TIA SHAPED TRUSTEES, REPORT (INCLUDING DIRECTORS, REPORT) (CONTINUED) FOR THE YEAR ENDED 31 AUGUST 2024 structur governance and DngeMent The charty is ¢slablished as a Company limited by guarantee. without a share ¢apittl, and is registetEd as u charity with the Charity Commission. Th¢ affairs of the charity are governed by its Memorandum and Articles of A$slatiOn. The liability of the Members in the ¢v¢nt of the company bein8 wound up is limited to a sum not exc¢eding £1. Charitabl¢ status Wa$ achieved on 19 January 2024. The trnst¢es m¢et fomally. approximatsly every two months with the CEO and Business Manager, to ensure compliance with the stated obj¢ctivcs. During the year, Th¢ Board of TTrteeS met fornlally 6 times. The trustees are involv¢d in major strategic d¢cisions and have ultim8fr SponsIbl11ty for the conduct and financial stability of Shaped. They seek to support the CEO in a culture of mutual confidence and trusL The Board of Trustees delegates all day to day operations of the charity to the Chief Executive. Commitment from the trustees remains high and aa$ for future investment of lime include Risk Management and SafegLdjng. The trnstse% who are also the directots for the purpose of company law. and who served during the year and up to the date of Signatu of the financial statements were: A Blench JFOX J ward-caS M Thomas (Appointed 24 January 2024) Prospective trustees are TC¢rnited based on their skills and suitable chardcter, alongside their illterest in the work that Shaped does in its work with young people. Prosp¢¢live trustees infornially mect with both 8 member of th¢ ttee IKiard and the Chief Executive prior to appointm¢nL and due diligence is taken on their suitability via a personal declaration of quitability. skills audit and a satisfaclory enhan¢¢d DBS check. 'rruste¢s are requested to familiarise themselves with the work of the charity and to rwad the Charity Commission publication, 'Th¢ Esselltial Tnlee.. What you ned to know,. alongside underthking basic safeguarding trainin8 to Anforni their role. During the we appointed a new trnstee Mari8 Thomas who brings experience ID safeguarding and SEND to the trustee board. This appointment brought the board up ts) 4 members. None of the th]ste¢s has any beneficial interest ID the company. All of the trustees are m¢mkrs of the company and guarantee to wntribute £1 in the event of a winding up. The Injslees, report was approved by the Board of Trus(e¢s. A Blench Trustee .Jq.ol.2
Hackeryoung Ch3rterèY P£couniants 6 Broadfi¢ld Court Broadfield Way Sheffield S8 OXF INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF SHEFFIELD ALTERNATIVE PROVISION FOR EDUCATION LTD I report to the trustses on my examination of the financial 5tatem¢nts of Sheifteld Alternative Provision for Education Ltd {the charity) for the year ended 31 August 2024. RespoSbIlltiCs and basis of report As the trnste¢s of the charity (d also its directors for the purposes of company IAW) you are responsible the preparalion of the fancIal statements in accordance wlth the requirements of the Companies Aci 2006 (the 2006 Act). Having satisfied myself that the financial statements of the charity are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of charity's fllwicial ststements carried out und¢r section 145 of the Charities Act 2011 (the 2011 Act). In arrying out my QMinatIon I hav¢ followed all the applicable Directions given by the Charity Commission under 5¢rtion 145(5)(b) of the 2011 Act, Independenl ex4min¢r's statement Since the charity's gross income exceeded £250,000 your Lxaminer must b¢ a m¢mber of a body listed in stIOn 145 of the 2011 Acl. I confirni that I am qualified to undertake the examination because I am a m¢miKr of ICAEW. which is one of the listed EK•dies. I have completed my examination. I confirni that no matters have come to my attention in conne¢tion with the examination 8ivin8 me cause to believe that in any material speCt.. accounting records were not kept in respect of the charity required by section 386 of the 2006 Act. or th¢ finan¢ial stat¢m¢nts do not a¢¢ord with those records; or the financial statements do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a true and fair view which is not a matter Consider as part of an independent exwnination" or the financial statements have not been prepared in awordance with the methods and prillciples of the Statement of Recommended Practice for accounting and reporting by charities applicabk to charities preparing their accounts in accordance with the FTnancial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102). I have no concerns and have come across no other matters in connection with the examination to which attention should be drnwn in this report in order to enabl¢ a proper understanding of the financial stst¢m¢nts to b¢ reached. M Me*llng Bse FCCA UHY Hleker Young ChArtered Accountants Dated: .Iq.-..i.-.lS...
SHEFFIELD ALTERNATIVE PROVISION FOR EDUCATION LTD TIA SHAPED STATEMENT OF FINAIYCIALACTIVITIES INCLUDING INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31 AUGUST 2024 Unrestri¢ltd untr1eted nds 2024 2023 Notes Income frnm: Donations t1 legacies Charitable activities 18,473 285,517 3,643 271,541 Total income 303.990 275,184 nditure on; Charit&bl¢ activities 303.49Q 284,107 Net iDcomingl(ovtgoingl reVreeS before traLsfers 500 (8,923) Net incomel(expenditure) for the yearl Net movement im fund$ 500 (8.923) Fund balances ai I September 2023 (21.967) (13.044} Fund balances At 31 August 2024 (21,467) {21,967) The statement of fJnan¢ial tIvItieS includes all gains and loss¢s recognised in the year. All inwme and expenditu derive from continuing activitles. The ststemenl of financial aclivitTe5 also complies with ihe requirements for an income and ¢xpenditure account under the Companies Ad 2006. Iv-
SHEFFIELD ALTERNATIVE PROVISION FOR EDUCATION LTD TIA SHAPED BALANCE SHEET ASAT 31 AUGUST 2024 (As restated) 2023 2024 Notes Flxed asgets Tangible ass¢ts io 247 1,442 CunTnt 483ets Debtors Cash at bank and in hand li 245 2,641 119 432 2.886 551 Crnli(ors: amouDts falling due within year 12 {14,800) {23,960) N¢t current Itabilities (11,914) (23.409) Total assets less current liabiliiles (11.667) (21,967) Creditors: Amounts falllng due after more thall one year 13 (9.800) Net liabilititS (21,467) (21.967) Income fvnds Unr¢stricted funds (21,467) (21.967) (21,467) (21.967)
SHEFFIELD ALTERNATIVE PROVISION FOR EDUCATION LTD TIA SHAPED BALANCE SHEET (coNfINUED) ASAT 31 AUGUST 2024 Th¢ company is entitled to the exemption from the audit requirement contsincd in s¢ction 477 of the Companies Act 2006, for the year ended 31 August 2024. The dir¢ctors acknowledge their responsibilities for complying with th¢ requirements of the Companies Act 2006 with respect to accounting records and th¢ prep&ration of financial statements. The meM1S have noi required the company to obtain an audit of its finAn¢ial slatements for the year in question in accordance with section 476. These financial ststements hav¢ been prepared in accordan¢¢ with the provisions applicable to companies subject to the small companies giMe. The financial statements were approved by the Trusl¢es on ai.-.oi-. 202g A Blench Trustee Company reglstration number 12121987 12
SHEFFIELD ALTERNATIVE PROVISION FOR EDUCATION LTD TIA SHAPED NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR EIYDED 31 AUGUST 2024 Accountittg polieie8 Charity information she1¢]d Alternative Provision for Educaiion Ltd is a private company limited by guatantse in¢otWTat¢d in England and Wales. The registered office is The Quadrant, 99 Parkway Avenue, Shefifiel4 South YoShIr¢. S9 4WG. The company was inwTpofdt¢d on 25 July 2019, and in March 2023 the directors agreed to action an application to the Charity Commission for charitable status for the orgatLisation. Th¢ application was submitted in July 2023 and the directors were infomed the appllcation was successful in Dember 2023. The organislltion became a registered charity on 19 January 2024. 1.1 Aecounting eonvention The fllwicial ststements hav¢ been pr¢p8red in accordance with the charity's governing documenL the CompleS Act 2006, FRS 102 "The Financial RertIng Standard appli¢able in the UK &nd Republic of Ireland" ("'FRS 102") and the Charities SORP "A¢¢ovnling and R¢porting by Charities: Statem¢nt of Recommended Practlce applicable io charities preparin8 their accounts in accordance with the Financial Rcporting Sthndard applicable in the UK and Republic of Ireland (FRS 102)" (effective l January 2019). The charity is a Public Benefit Entity as dered by FRS 102. The charity has taken advantage of the pmvisions in the SORP for charities not to ptrpar¢ a Statement of Cash Flows. Th¢ f]nancial ststem¢nts are pr¢par¢d in sterling. which is the nctiOnal currency of the charity. Monetary amounts ID these fJnan¢iv41 statements are rounded to the nearest £. The financial ststements have been prepared under the historical cost convention. The prin¢ip&l accounting policies adopted are set out below. 12 Going eoneern D¢spit¢ having a n¢gattve fund balance at the balance sheet date, the ITuSeS have a reasonable expectation that the charity has adequate resources to continue in operational existence for the foreseeablc future. To arrive at this conclusion the trustees have r¢vi¢wed the budgets for 202412025. and based on the expe£tatioll that income will increas¢ due to price increases, new income streams and offers, the charity is expecting to have a surplus in the following year. Thus the trustees continue to adopt the 80ing concern basis of a¢counting in preparing the fman¢ial sta¢¢m¢nts. IJ Charitsble funds Unrestrtcted fi]nds available for use ai the discretion of the trustees in furtherdnce of their charitable objectiv¢5. Restricted funds, if any, are subject to specific conditions by donors as to how they may b¢ used. The purposes and uges of the restricted funds are set out in the notes to the financial statements. 1.4 Incomlng resour Income is recognised when the charity is legalty entitled tn it after any perfornlance conditions have been meL the amounts can be measured reliably, and it is probabl¢ that income will be received. 13
SHEFFIELD ALTERNATIVE PROVISION FOR EDUCATION LTD TIA SHAPED NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 AUGUST 2024 A¢¢ountlng poli¢ie {Colltlnved) Cash donations are recognised on CeIpL (hher donations ar¢ recognised once the ¢harity has b¢¢n nolified of the donation, unless perforniance conditions require detetral of the amout)i. Income tsx recoverable in relation to donations recerved wider Gift Aid or deeds of ci)v¢nant is reco8nised at the time of the donation. Grdnts are regniSed in 1] in th¢ year in which they are receivable. All grants are allwated betw¢en the income categorie8 of the Stst¢ment of Financial Activiti¢s on a basis design to tle¢1 the use of the income. Incoming resources fn)m charitable trading activities are aecounl¢d for when ¢arned. IJ Resoue9 expended Resources expended are recogni5 in the year in which they are incutted and include irrecoverable VAT. Charitable a¢tivAlies comprises those Gosts inculrcd by the charity in the delivery ot- Its activities and .services for its benefiCileS. It includes ix)th ¢05t5 that ¢an be allocated directty lo such actiyities and their costs of an indirect nature to SUPtM)rt them. Governance costs includ¢ those costs associated wilh meeting the constitutional and statutory T¢quirements of the charity and include the independent examination fees and costs linked to the 5trategi¢ management of the charity. 1.6 Tangibk red 48sets Tangible fjxed assets are initially measured at cost and subsequently measured at cost or valuaiion, n¢t of d¢preciation and any impainnent losses. Depl&tiOn is recognised 50 as to write off the cost or valuation of assets less their residual values over their useful lives on the following bases: Computer equipment 330/0 Straight line The gain or loss arising on the disposal of an ass¢1 is detsrniined as the diffetmce between thc sale proceeds and the carrying value of the ass¢L and is recogntsed in the statement of financial activiti¢s. 1.7 Impaiment of fixed agset$ At ¢a¢h pOrting end dat¢. the charity reviews the carrying amounts of its tangibk assets to detemine thether there is any indi¢ation that those assets hav¢ suffered an impainnent loss. If any such indication ¢xists, th¢ recoverable amount of the asset is estimat¢d in order to determin¢ the extent of the in)pairnient loss (if any). 1.8 Cash gnd Cash equivalents Cash and cash equivalents include cash in han& deposils held at call with bank4 other ShOrt-te liquid investments with original marAtIeS of three months or les4 and bank ovenlrafis. Bank overdrafts atE shown within IM)rrowings in Gurrent liabilities. 14
SHEFFIELD ALTERNATIVE PROVISION FOR EDUCATION LTD TIA SHAPED NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 AUGUST 2024 AceouRting policies (Contlnued) 1.9 Fln*nclal in5trnments The charity has elected to appty the provisions of Section I I 'Basic Financial Jn.struments' and Section 12 '0ther Financial Instnjments Issues. of FRS 102 to all of its fmatLcial instnlln¢nts. Financial instnTments ar¢ r¢cognised in the charity's balance gheet when the eh8rAty becomes party to the contracmal provisions of the instn]menL Financial assets and liabillties are offseL with the nel amounts presented in the fin8n¢ial statements, when ther¢ is a legally enforceable right to s¢t off the cOgnised atnounts and th¢r¢ is an intention to s¢ttle on a net basis or to realise the asset and sett]¢ th¢ liability simultaneously. Baslc Ilnanclal assets Basi¢ fUncial assels, whi¢h include debtors and cash and bank balanc¢s. are initially measured at transaction price including transaction costs and are subsequentty carried at amortised Cost Using the effective interest method unless the angement constitute5 a fjnancing transaction, where th¢ ttxnsaction is tneasured at the pres¢DI value of the future receipts discounted at a market rate of interest. Financial assets classified as receivable within one year are not amortised. Other Ilnanclal ass•ts Other fmancial assets, including inveslments in equity instAum¢nts ivhich are not subsidiarie% associatas or joint ventures. aty initially measured at fair value, which is nonnally the transaction price. Such assets are subsequently carTi¢d at fair value and the changes in fair value are r¢¢ognised in net incomel (expenditure), except that inv¢stm¢nts in quity instruments that are not publicly traded and whose fair values cannot be mea5urd reliably are measured al cost less impairment. Impairnnt of financi•l assets Financial assets. other than those held at fair value through income and expenditure, are awss¢d for indicators of impairn)¢nl at each reporting date. Financial assets are impaired where there is objective evidence thal as a trsult of one or more events that OCCUTred after th¢ initial recognition of the financial asseL the estimated tUre cash flows have been affected. Iran asset is impairf the impairment loss is th¢ difference between the carrying amount and the present valu¢ of the esiimated cash flows discounted at the asset'5 original effective int¢r¢st rate. The impairnient loss is re¢ognised in net incom¢Jl¢xpendibJr¢) for the year. If there is a decrease in the impairnh¢nt loss arisihg from an event occurring after the impairment was r¢¢ognised, the impairni¢nt is r¢Verd. The reversal is such that the currenl canying amount does not exceed what the canying amount would have been, had the impairnient not PtEvious]y b¢¢n recognised. The impainn¢nl r¢vetsal is recognised in net incomcl(exp¢ndilur¢) for the year. Derncognltlon of Ilnancial assots FinanLial assets are derecognised onty wkn th¢ contractual rights to the cash flows from the &sset expire or are settled, or when the charity trdnsfers the financial asset and substantially all lh¢ risks and rewards of own¢rship to another entity, or if some significant risks and rewards of ownership ar¢ retain¢d but control of th¢ asset has transferred to another party that is abl¢ to sell the ass¢t in its entirety to an unrelated third paty. 15
SHEFFIELD ALTERNATIVE PROVISION FOR EDUCATION LTD TIA SHAPED NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 AUGUST 2024 ecountlng poli¢ies (Continued) Baslc lIn•lJI Ilabilities Basic flnancial liabilities, including creditors and bank loans are initially recognised at transaction price unless the arrangement conslitutes a fmancing transaction. where the debt instrument is measured ai the Present valu¢ of the tUre payments discnunted at a market rdts of inttrest. Financial liabililies classified as pa)'able within one ye2r are not amortised. Debt instruments are subsequently carried at amortised cosL using the effeclive interest rate method. Trade creditors ar¢ obligations to pay for goods or scrvices that have been acquired in the ordinary cours¢ of operations from suppliers. Amounts payable are classified a5 current liabilities if pa>]nenl is due within one year or less. If not, they are presented as non-current liabilities. Trnde Creditors atr recognised initia]ly at bsactIon price subsequently measured al amortised Cost using th¢ etrective inler¢st method. Otherflnanclal Ilabllltles Derivatives. including interest rate swaps and fonvard fo1g exchange Contracts, are not basic financial instruments. tkrivatives are initially recognis¢d at fair value on the dale a derivative contfdct is entered into and are subsequently re-measured at their fair value. Changes in the fair value of derivativ¢s are recogni5ed in or in finance costs or finance income as appropriate, unl¢ss hSe aounting is applied and the hedge is a cash flow hed8¢. D¢e09n1t10n of financial liabllftles Financial liabilities are derecognised when the charity's contractual obligations expire or are discharged or cancell¢d. 1.10 Employee benefits The cost of any unused holiday entitlement is recognised in th¢ period in which the employee's servic¢$ ar¢ received. Tennination benefits are reeognised immediately as an expens¢ when the charily is demonstrably committed to tertninate the employm¢nt of an employee or io provide tennination benefi 1.11 Retirement benefits Payments to defJn¢d contribulion retirement b¢nefit schemes are charged as an expense as they fall due, Crltical a¢nting estim¥¢e8 and judgements In the application of the ¢haTity's accounting policies, the trustees ar¢ required to make judg¢ments, estimates and assumptions about the carrying amount of assets and liabilities that are not readily apparent from other sources. The estimate5 and associated assumptions are bas¢d on historical experience and other factors that are considered to k r¢levant. Actual results may differ from thege estimatcs. The estimates and underlying assumptions are reviewed on an ongoing basis. Revisions to accounting estimates are recognised in the period in which the estimate is r¢Yised wher¢ the revision affects only that period, or in th¢ period of th¢ revision and future periods wher¢ the revision affects both current and future wiods. 16-
SHEFFIELD ALTERNATIVE PROVISION FOR EDUCATION LTD TIA SHAPED IYOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 AUGUST 2024 Donations and legacies (As resttsd) Unrtstricted fyTrd$ Unrejtricled fullds 2024 2023 Donations and 8ifts Grants 15.973 2,500 3,643 18.473 3.643 Grants receivable for eore activities KFC Foundation 2,500 2,500 Charitable activities IA8 resittdl 2024 2023 Sejvices provided under contrnct 285,517 271,541 17
SHEFFIELD ALTERNATIVE PROVISION FOR EDUCATION LTD T/A SHAPED NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 AUGUST 2024 Charitsble activities 2024 2023 Staff costs Depreciation and impairnienl DirKt costs Rent Propety repairs and maintenance Cornputer rnnning costs Motor rumiing costs Legal and professional Bank charges Insurance Printing and ststionery 'lelecommunications Sundry 251.704 1.195 18,406 17.611 272 2.142 2,460 3,969 473 2,286 326 453 1,653 239,268 1,195 10.403 17,952 397 2.485 2,814 3,562 276 2,047 365 413 2.930 302,950 284,107 Share of governance costs (see note 6) 540 303.490 284,107 Support costs Support Governance eosts eosts 2024 Audit fccs 540 540 540 540 Analysed between Churitable activities 540 540 Governance costs includes payments to the auditors of £540 (2023 (As reststed).. £nil) for independent examination fees.
SHEFFIELD ALTERNATIVE PROVISION FOR EDUCATION LTD TIA SHAPED NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 AUGUST 2024 Thiste None of the trustees (or any persons connected with them) r¢c¢iv¢d remuneration or benefrts from th¢ ¢harity during ih¢ year. A Blench donated £4.400 (2023: £nil) and J Fox donated £nil (2023.. £1,500) to the charity during the Employees The average monthly number of employees during the year was". 2024 Number 2023 Number Employees Dirtttorsl trustees 12 12 Totsl 16 15 (Ai nstatsd) Employment Costs 2024 2023 Wages and salaries Social UrIty costs Other penslon costs 234,511 12,426 4,767 223,734 11,056 4,478 251,704 239,268 Th¢r¢ were no employees whose annual remunerntion was more than £60,000. Taxation Th¢ cbarity is exempt from thx on incom¢ and galns falling within section 505 of th¢ Taxes Act 1988 or section 252 of the Taxalionof Chargeable Gains Act 1992 to the extent that these are applied to its charitsble objects. 19-
SHEFFIELD ALTERNATIVE PROVISION FOR EDUCATION LTD TIA SHAPED NOTES TO THE FINANCIAL STATEMEiYfs (CONTINUED) FOR THE YEAR ENDED 31 AUGUST 2024 JO Tangible flxed assets {As wtststedl COpter equlpmcnl C05t At I S¢pt¢mber 2023 3,623 At 31 August 2024 3,623 Deprecl#tion and Impairment At I September 2023 D¢pTeciation ¢harged in the year 2,181 1,195 At 31 August 2024 3,376 Carryittg amount At JI August 2024 247 At 31 August 2023 1.442 11 Debtsrs (As rtstsiedl 2024 2023 Amounts falling due withiu one ytar: I"rade debtors Prepayments and aCced incom¢ 100 145 119 245 119 12 CredltOTS: amounts falling due wltbin one year {knTeJtated) 2024 2023 Bomjwings Other taxation and social wurity Trnde creditors Other creditors Accruals and defetT¢d income 4.566 3,875 2.603 12,000 3,493 4.161 1.868 2.438 3.756 14,800 23.960
SHEFFIELD ALTERNATIVE PROVISION FOR EDUCATION LTD TIA SHAPED NOTES TO THE FINANCIAL STATEMENTS (CONTIIYUED) FOR THE YEAR ENDED 31 AUGUST 2024 13 Creditorj: amounts falling due after more ¢ban one year 2024 2023 Other creditors 9,800 14 Related party transactions There were no disclosable related party transactions during the y¢ar (2023: none). Remunerntiom of key manAgement persollneA The remuneration of key management [rSonnel is as follows. 2024 2023 Aggregale compensation 61.669 61,125 21