COED PEN-Y-FAI TRUST
TRUSTEES’ ANNUAL REPORT FOR THE PERIOD 16.01.24. – 05.04.25.
1. CHARITY DETAILS
Name of charity: Coed Pen-y-fai Trust Registration number: 1206555
Reporting period: 16.01.24. – 05.04.25.
2. TRUSTEES AND GOVERNANCE
The following trustees were in place for the above period: Donald Atkinson Hazel Atkinson James Bater Paula Hof Celia House Vincent Jordan Kim Reffell Simon Reffell Lee Turner There no trustee resignations or appointments during this period.
As a new CIO, the board worked towards achieving the principles set out in the Charity Governance Code; this work is ongoing.
3. TRUSTEE DUTIES
The trustees meet regularly to discuss activities and decide on planning. Trustees have a range of abilities to bring to the board, for example experience in conservation, land management, administration, finance and safeguarding.
4. THE AIMS AND OBJECTIVES OF THE CHARITY
The aim of the charity is to manage Coed-yr-Hela, an ancient woodland in Pen-y-fai village, and ensure its future sustainability. To achieve this we engaged with other organisations with an interest in this field. We also worked with young people, for example Pen-y-fai Primary School and First Pen-y-fai Scouts, to encourage their involvement with the natural world. We raised awareness of the organisation through volunteering, social media and social events.
5. ASSETS AND LIABILITIES
Coed Pen-y-fai Trust has minimal assets: tools for woodland maintenance and fuel. There are no liabilities.
6. INCOME AND EXPENDITURE
The principal income and expenditure related to transferring the land ownership to the newly established CIO. This required the involvement of Geldards Solicitors; funding came via BAVO. Other expenditure was for routine upkeep and insurance; income mainly related to fundraising social events.
7. PRINCIPAL RISKS AND MITIGATION
The main risk facing the charity is through unforeseen injury to the public when walking in the woodland. This risk is mitigated by regular inspection and reactive maintenance, including awareness of potential ash die back issues; appropriate insurance cover is also in place.
8. FUTURE PLANS
CIO status has raised the profile of the organisation and we are planning to expand the range of our activities, with the same aims and objectives described in section 1. We will formalise procedures as needed and increase the range of policies.
Simon Reffell, Chair On behalf of the Trustees 29.11.24.
Coed Pen-y-fai Trust CIO accounts 16.01.24. - 05.04.25.
| Date | To/From | Per | Item | Debit | Credit |
|---|---|---|---|---|---|
| 16.01.24. | Openingbalance at HSBC | 4744.65 | |||
| 28.01.24. | BAVO | Bank transfer | Legal feesgrant - balance | 965.00 | |
| 05.02.24. | No receipt | Bank transfer | Equipment maintenance & consumables | 164.40 | |
| Total | 164.40 | 5709.65 | |||
| Closing balance at HSBC | 5545.25 | ||||
| 29.02.24. | HSBC to Co-opBank | Bank transfer | Change of accountprovider | 5545.25 | |
| 29.04.24. | Kim Reffell | Bank transfer | Cash credit | 14.60 | |
| 17.06.24. | BAVO | Bank transfer | Solar Fundgrant | 227.60 | |
| 28.09.24. | Geldards Solicitors | Cheque reimbursement to SR | Legal services for transfer to CIO | 1727.60 | |
| Zurich Insurance | Cheque reimbursement to SR | Annualpremium | 134.40 | ||
| 10.02.25. | Lee Turner | Bank transfer | Valentine's Event tickets | 50.00 | |
| Caroline Bryant | Bank transfer | Valentine's Event auction | 110.00 | ||
| Kim Reffell | Bank transfer | Valentine's event cash | 620.00 | ||
| 10.02.25. | Valentine's Event | Bank transfer | Hall hire | 50.00 | |
| 24.03.25. | Sian Russell | Bank transfer | Easter EggHunt | 25.00 | |
| Total | 1912.00 | 6592.45 | |||
| Balance at bank at 05.04.25. | 4680.45 |