## **Trustees’ Annual Report for the period** ## **From 11.01.2024 Period start date To 05.04.2025 Period end date** ## **Charity name: Havens Happy Clubs CIO** ## **Charity registration number: 1206501** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|**FOR THE PUBLIC BENEFIT, TO**
**RELIEVE THE NEEDS OF ELDERLY**
**PEOPLE WITHIN EAST SUSSEX, BY**
**THE PROVISION OF DAY CLUBS**
**PROVIDING CARE, ACTIVITIES,**
**SERVICES OR FACILITIES IN A SOCIAL**
**DAY CARE SETTING DESIGNED TO**
**RELIEVE THE NEEDS OF SUCH**
**PERSONS**| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|**Provision of day care activities in a**
**social day care setting including**
**entertainment, refreshments, activities**
**and socialising to relieve loneliness,**
**isolation and improve quality of life and**
**mental health.**| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|**The Trustees are aware of the guidance**
**issued by the Charity Commission on**
**public benefit and are satisfied all**
**activities identified in the accounts are**
**compliant**| ## **Additional information (optional)** You may choose to include further statements where relevant about: SORP reference **n/a** Para 1.38 Policy on grant making **n/a** Para 1.38 Policy on social investment including program related investment Para 1.38 Contribution made by volunteers Other ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|**The community day centre offers**
**numerous benefits for older individuals**
**experiencing dementia, fostering a**
**supportive environment that enhances**
**their quality of life. Participants engage**
**in tailored activities designed to**
**stimulate cognitive function, improve**
**social interaction, and reduce feelings**
**of isolation. These activities not only aid**
**in memory recall but also encourage**
**meaningful connections with peers and**
**caregivers. Additionally, the centre**
**serves as a vital resource for family**
**members, providing respite and support**
**that ultimately contribute to a stronger,**
**more resilient community. Such**
**initiatives are essential for promoting**
**well-being and dignity among those**
**living with dementia.**| ## **Additional information (optional)** You may choose to include further statements where relevant about: |
Achievements against
objectives set|
Para 1.41|| |---|---|---| |Performance of fundraising
activities against objectives
set|Para 1.41|| |Investment performance
against objectives|Para 1.41|| |Other||| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|**At the end of the year, the Havens**
**Happy Clubs had total funds of £34,711,**
**all of which are unrestricted and**
**available to support our work. This**
**includes £31,140 kindly received as a**
**gift from an existing charity when the**
**CIO was set up, along with a surplus of**
**£3,571 generated during the year**
**through our weekly dementia social club**
**activities.**
**Our income comes from families who**
**pay for their loved ones to attend, some**
**of whom receive local council support**
**for vulnerable older people to help cover**
**the cost. We did not receive any grants**
**this year. Spending has been carefully**
**managed to make the most of our**
**resources, and the trustees are satisfied**
**that the charity remains in a stable**
**position. The funds we hold provide**
**reassurance that we can continue**
**offering weekly sessions and**
**supporting our members in the year**
**ahead.**| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|**The trustees aim to hold enough**
**reserves to ensure that the Havens**
**Happy Clubs can continue even if there**
**are unexpected changes in income or**
**unforeseen expenses. Because our**
**income comes from family fees and**
**local council support, which can vary,**
**holding reserves gives us confidence**
**that we can keep running the club**
**without disruption.**
**We consider it prudent to keep reserves**
**equivalent to around 3–6 months of**
**running costs, covering things like**
**venue hire, staff for sessions, and**
**activities for our members. At the end of**
**the year, our unrestricted reserves**
**stood at £34,711, which the trustees feel**
**is appropriate for a small charity in its**
**first year of operation. We will continue**
**to review this regularly to make sure we**
**maintain enough to support the**
**charity’s work safely.**| |Amount of reserves held|Para 1.22|**£34,711**| |Reasons for holding zero
reserves|Para 1.22|**n/a**| |Details of fund materially in
deficit|Para 1.24|**n/a**| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|**There are no current uncertainties about**
**the charity continuing as a going**
**concern**| **Additional information (optional)** You may choose to include further statements where relevant about: |
The charity’s principal
sources of funds (including
any fundraising)|
Para 1.47|| |---|---|---| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|| |A description of the principal
risks facing the charity|Para 1.46|| |Other||| ## **Structure, Governance and Management** |Description of charity’s
trusts:||**n/a**| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|**CIO Constitution**| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|**CIO**| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|**Appointment at AGM or by co-option**| ## **Additional information (optional)** You may choose to include further statements where relevant about: |
Policies and procedures
adopted for the induction
and training of trustees|
Para 1.51|| |---|---|---| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|| |Relationship with any related
parties|Para 1.51|| |Other||| ## **Reference and Administrative details** |Charity name|Havens Happy Clubs CIO| |---|---| |Other name the charity uses|| |Registered charity number|1206501| |Charity’s principal address|2a Thompson Road, Denton, BN9 0RS| ||| ## **Names of the charity trustees who manage the charity** |1
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Paula Woolven|||| ||Lisa Eades-
Aylward|||| ||Nicola Marten|||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| ## – Corporate trustees names of the directors at the date the report was approved ## **Director name** Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** ## **Funds held as custodian trustees on behalf of others** Description of the assets n/a held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** **Type of Name Address adviser** ## **Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** |**Signature(s)**
**Full name(s)**
**Position (eg Secretary,**
**Chair, etc)**
**Date**|Lisa Eades Aylward|Paula Woolven| |---|---|---| |||| ||Lisa Eades Aylward|Paula Woolven| |||| ||Trustee|Trustee| ||03rdFebruary 2026|| ||03rdFebruary 2026|| ## Year End Accounts Management report for Accounting Period 11 Jan 24 - 05 Apr 25 Prepared 27 Jan 26 by Shoreline Accountants Limited 1/6 ## **Contents** 1. Executive Summary 2. Profit and Loss 3. Balance Sheet 2/6 ## **Executive Summary** ## Havens Happy Clubs Accounting Period 11 Jan 24 - 05 Apr 25 ||**Accounting Period 2024/25**| |---|---| |**Profit and Loss**|| |Income|160,674| |Profit / Loss|34,711| |Profit / Loss after tax, dividend or drawings|34,711| |Cumulative Profit / Loss|34,711| |**Balance Sheet**|| |Assets|36,360| |Liabilities|1,648| |Assets minus Liabilities|34,711| |Total Owner's Equity|34,711| |Combined Bank Balance|36,286| 3/6 ## **Profit & Loss** ## Havens Happy Clubs Accounting Period 11 Jan 24 - 05 Apr 25 |||**Debit**|**Credit**| |---|---|---|---| |**Turnover**|||**160,674**| ||**Sales**||128,780| ||**Local Giving Donations**||126| ||**In Memory Donations**||628| ||**Haven Community Hub Donation**||31,140| |**_less_ Cost of Sales**||**30,141**|| ||**Session Catering & Refreshments**|17,381|| ||**Session Activities Purchase**|1,900|| ||**Activity Providers**|10,860|| |**Gross Profit**|||**130,533**| |**_less_ Administration Expenses**||**22,295**|| ||**Office Costs**|142|| ||**Rent**|16,057|| ||**Printing**|288|| ||**Stationery**|5|| ||**Sundries**|136|| ||**Staff Entertaining**|763|| ||**Accountancy Fees**|720|| ||**Postage**|9|| ||**Subscriptions**|180|| ||**Insurance**|496|| ||**Travel**|3,500|| |**_less_ Staff Costs**||**72,906**|| ||**Staff Training**|220|| ||**Pension (Personal/Stakeholder)**|1,063|| ||**Net Salary Expense**|71,624|| |**_less_ Tax-Disallowable Admin Expenses**||**621**|| 4/6 ||**Charitable Donations**|621|| |---|---|---|---| |**Operating Profit**|||**£34,711**| |_less_ **Drawings**|||**£0**| |_less_ **Profit & Loss journal entries**|||**£0**| |**Retained Profit this period:**|||**£34,711**| |**Retained Profit brought forward:**|||**£0**| |**Distributable Reserves / Retained Profit carried forward:**|||**£34,711**| 5/6 ## **Balance Sheet** ## Havens Happy Clubs As at 05 Apr 25 |||**£**|**£**| |---|---|---|---| |**Capital Assets**|||| |Net Book Value||0|| |**Current Assets**||**36,360**|| ||**Prepayments**|73|| ||**Bank Account: Business Current Account**|36,286|| |**_less_Current Liabilities**|||**1,648**| ||**Accruals**||720| ||**Trade Debtors**||12| ||**PAYE/NI**||916| |**Net Current Assets**||**£34,711**|| |**Total Assets**||**£34,711**|| |**Owner's Equity**|||| |Retained Profit|||34,711| |**Total Owner's Equity**|||**£34,711**| 6/6 Independert examlners report to the Trustees on the unaudlted flnandal statements of the Havens Happy Clubs I report on the financlal Statements of the Trust for the year Perlod 11 January 2024 to S Aprfl 2025. Respertlve responslbllltl•s of trustees and eKamlner The charlty's trustees are responslble for the preparatlon of the accounts In accordance wlth the iequirements of the Charities Act 20111.the Act"). I report in respect of my examinatbn of the Trust's account5 carrled out urbder sertlon 145 of the 2011 Art and In carrying out my examlnatlon I have followed all the appllcable dlrectlons given bythe Charity Commisslon under sertion 145{S)Ibl of the Act. Independent Examlner'$ Statement I have completed my examlnatlon. I Confi￿ that no materlal matters have come to my attention In connectlon wlth the examlnatlon glvlng me cause to belleve that an any materlal respert: 11 accountlng records were not kept In respect of the trust as requlred by sertion 130 of the Art; or 21 the accounts do not accord with those record5", or 31 the accounts do not wmply wlth the applicable requlrements COn￿mIng the form and content of accounts set out in the Charltle5 (Accounts and Reports} Regulatlons 2008 other than any requlrement that the account5 8lve a'true and falr vlew, which Is not a matter con51dered as part of an Independent examlnatlon. I have no concern5 and have Come acr0$5 no other matters In ¢onnectSon wlth the examln*lon to whith attentlon should be drawn In thls report In order to enable a proper understandinB of the accounts to be reached. Mark Boxall FFA F￿A Shorellne Accountants LTO Date: