Trustees, Annual Report For the period From Islart dale) lo end dale Section A Reference and administration details Charity name 1 sl Aylesbury Scouts Other names the charity is known by Registered charity number {rf any) HQ registration number Charity's principal address 1st Aylesbury Scout Centre. Osier Way Aylesbu Poslcode Names of the charity Iruslees who manage the charity trhese wYllbgpublishedintheannualrepDrtoflhe charrty andthe GhaNfy Rggislerifreportsno fora Registgredcharily wilh a chantyregulatorj Trustee Name Office (if any} Dates acted if not for whole yoar Sarah Ashbourn Stace Mike Wise Andrew Wilson Emma Armstrong Rhys Peploe Helen Smith Pal Hiscock Mall Keens Emma Tomlinson Emma Quinlan Gemma Evans Grou Lead Volunteer Chair Treasurer Until 14107124 Until 31112124 Until 14107124 Until 14107124 10 Chair Since 14107124 Section B Structure, governance and management Description of the charity's trusts Type of goveming document The Group's governing documents are those of the The Scout Association. They consist of a Royal Charter, which in turn gives authority lo the Bye Laws of the Association and The Policy, Organisalion and Rules of The Scout Association. le.g. trust deed, conslilulionl How the charity is constituted The Group is a trusl esiablished under ils rules which are common to all Scouts. le.g. trust, aSsO￿all0￿, company) Trustee selection methods le.g. appointed by. elected by) 1 LT700001 114 September 20241 The Trustees are appointed in accordance with the Policy, Organisalion and Rules of The Scout Association. Additional govemance issues (optional information but encouraged as best practice) You may choose to include additional information, where relevant, about.. The Group is managed by the Group Trustee Board, the members of which are the 'Charity Trustees, of the Scout Group which is an educational charity. As charity trustees, they are restx)nsible for complying wlh legislation applicable lo charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate. Policies and procedures adopted for.. al the induction and training of Iruslees- bl trustee, consideration of major risks and the systems and procedures to manage them The Trustee Board consists of the Chair, Treasurer and up to len appointed Irustees15 at end of reporting period,. 1 ex- offico, 4 appointed) and meets at least 3 times a year. Members of the Trustee Board complete 'Being a Scouts Trustee, leaming within the first 6 months of joining the Board. Section B Structure, governance and management Icontinuedl This Group Trustee Board exists lo make sure the charity is well-managed, risks are assessed and mitigated, buildings and equipment are in g(x)d working order, and everyone follows legal requirements and the organisation's policies and rules. Their support helps other volunteers run high-quality and safe programmes that gives young people skills for life. The Group Trustee Board has identified the major risks to which they believe the Group is exposed, these have been reviewed and systems have been established lo miligale against them. The main areas of concern that have been identified are.. Damage to Ihe building, property and equipment. The Group would request the use of buildings, property and equipment from neighbouring organisalions such as the church, community centre and other Scout Groups. Similar reciprocal arrangements exist with these organisations. The Group has sufficient buildings and contents insurance in place to mitigate against permanent loss. Injury to Leaders, helpers, supporters and members. The Group through the capitation fees contributes lo the Scout Associations national accident insurance policy. Risk Assessments are undertaken before all activities. Reduced income from fund raising. The Group is primarily reliant upon income from subscriptions and fundraising. The group does hold a reserve to ensure the continuity of activities should there be a major reduction in income. The Board could raise the value of subscriptions to increase the income to the group on an ongoing basis, either temporarily or permanently. Reduction or loss of Leaders. The group is totally reliant upon 2 LT700001 114 September 20241 volunteers to run and administer the activities of the group. If there was a reduction in the number of leaders lo an unacceptsble level in a particular section or the group as a whole then there WOLJld have lo be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group. Reduction or loss of members. The Group provides activities for young people aged 4 to 14. If there was a reduction in membership in a particular section or the groLJP as whole then there would have lo be a contraction, consolidation or closure of a section. In the worst case scenario, the complete closure of the Group. Section C Objectives and activities The Purpose of Scouting Scouting exists lo actively engage and support young people in their personal development, empowering them to make a positive contribution to society. Summary of the objects of the charity set out in ils governing document The Values of Scouting As Scouts we are guided by these values: Integrity - We act with integrity,. we are honest, trustworthy and loyal. Respect- We have self-respecl and respect for others. Care - We support others and take care of the world in which we live. Belief - We explore our faiths, beliefs and attitudes. Cowoperation - We make a positive difference,. we co- operate with others and make friends. The Scout Method Scouting lakes place when young people. in partnership with adults, work together based on the values of Scouting and.. enjoy what they are doing and have fun take part in activities indoors and outd(x)rs learn by doing share in spiritual reflection take responsibility and make choi￿$ undertake new and challenging activities make and live by their Promise. Summary of the main activities in relation to these objects There are seven active sections in the Scout Group, with a second Scout Troop being reopened this year. Each se¢lion provided a varied and engaging Scout program whilst working towards their Scouts badges and Awards. The objectives listed above are incorporated into these aclivilies, ensuring that the Values of ScoLJting are promoted through badge work and community events. Additional details of the objectives and activities {oplional information bul encouraged as best practice) 3 LT700001 114 September 20241 You may choose to include further statements, where relevant, about.. We have over 45 volunteers who give their time each week to either help run a weekly session, get activities ready for camps or ensure we have the subs being paid. They work well together and are vital lo the running of Scouts. For families in need of financial support, we are able lo review help on a need by need basis and always offer help where we can and can see the need. poliry on grantmaking., contribution made by volunteers., policy on investments. Public benefit statement The Group meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or community development headin Section D Achievements and performance Summary ofthe main achievements of the charity during the year A large refurbishment has begun in the last 12 months, with new toilets installed, replacement of the flooring in the toilets and hallway, new internal and external lighting. As previously mentioned, the reopening of the second Scout Troop has allowed more local young people to join the Group from our waiting list and they can now benefit from the skills for life that Scouting champions. Section E Financial Review Brief statement of the chariws policy on reserves 1 st Aylesbury Scouts is to hold sufficient resources lo continue the charitable activities of the Group should income and fundraising activities fall short. This is defined as unrestricted funds, and they exclude fixed assets. The Trustee Board considers that the Group should hold a sum equivalent lo 3 months. running costs, approximately £5,000. Quantify and explain any designations Detsils of any funds materially in deficit (circumstances plus steps to eliminatel No funds materially in deficit. Further financial review details (optional information) You may choose to include additional information, where relevant, about.. the charity's principal sources of funds (including any fundraisingl., The Trustee Board has adopted a low-risk strategy to the investment of Group funds. All funds are held in cash or bankslbuilding societies that are a part of the Financial Services Compensation Scheme IFSCSI. In the event the FSCS scheme is replaced, then the Trustee Board will use the appropriate replacement scheme. Trustees regularly monitor the levels of bank balances and the interest rates received to ensure the Group obtains maximum value from its banking arrangements. Occasionally this may involve using an account that requires a period of notice before funds may be withdrawn, before doing so, the Trustee Board wll consider the cash flow requirements over that period. 4 LT700001 114 September 20241 how expenditure has supported the key objectives of the charity., Our primary income source is subscriptions paid monthly for each young person's membership of the Scout Group. Additionally, fundraising and grants may be used to provide funding for the Group to execute the charitable objectives sel out. investment policy and objectives- Section F Other Optional Information Plans for future periods (details of any significant activities planned to achieve them) Plans to finish the refurbishment include painting the internal walls of the Scout Hut, which the funds have been secured for through grants, donations and income. Section G Declaration The Iruslees declare that they have approved the trustees, report above Signed on behalf of the charity's trustees Signalurels} Full namels} Rhys Edward Peploe Position leg Secretary, Chairl Trustee Dale 5 LT700001 114 September 20241 ## **1[ST] AYLESBURY SCOUTS** **STATEMENT OF ACCOUNT FOR THE YEAR ENDING 31[ST] MARCH 2025** ## **1[st] Aylesbury Scouts** ## **Annual General Meeting – 23[rd] May 2025** ## **Treasurer’s report for the year end March 31[st] 2025** Last year’s annual treasurer’s report predicted an optimistic financial position for the 2024-2025 year and I am pleased to say that it has been a positive year for the group financially and with what we have been able to deliver with our available funds. This year has seen a large increase in our overall income due to being awarded a grant towards the cost of our new toilets as well as some generous donations. This resulted in a similar increase in our expenditure as these funds have been put to good use to further improve the facilities we have to offer. We also had a larger Gift Aid claim than usual as we were able to backdate some missing claims. As you will all have seen we had our toilet blocks refurbished this year which was partly funded by a grant of £5,000 from the Shanly Foundation and the remaining £7,000 taken from our building development fund. We have also purchased new tents, new camp tables and new chairs for the building. We have also replaced the radiators in the Scout building as part of the hall refurbishment. With all this in mind this does leave us recording a small deficit this year of around £3,300 which when taking into consideration improvements made to the building and the equipment purchased this this year puts us in a strong financial position. The small loss is solely attributed to the use of the building development funds to refurbish the toilet facilities. This therefore demonstrates that our budgeting is being carried out effectively and our day-to-day expenditure is being covered by our income through the subscription fees. We have opened an additional bank account so we can ringfence our annual Scouts HQ membership costs which is reflected in the lower bank account balance than in previous years for this time of year. ## **Income Summary** Total income was £50,338.52 compared to £37,962.81 the year before, an increase of £12,375.71 The main factor influencing this increase was being awarded a £5,000 grant towards the refurbishment of our toilets as well as a £3,000 donation that was willed to us as a gift from a previous leader. We also had generous donations from two different local Freemason Lodges which was gratefully received. Our fundraising team more than doubled their efforts this year raising a total of £1864 which is a fantastic effort. Our Gift Aid claim was unusually high this year as we claimed for a previous year which has not been previously claimed. ## **Expenditure Summary** Total expenditure was £53,640.13 compared to £46,793.87 the year before, an increase of £6,846.26 Our total expenditure was higher than last year as a result of the costs to refurbish the toilets which came to a total of around £12,000. ## **Reserved Funds** The building development fund currently stands at £8,000 having used £7,000 to carry a refurbishment of our toilet facilities. Plans to further improve the building are currently being considered but are likely to include improving our perimeter fence and updating the lighting in the building with more energy efficient LED lighting and replacing the carpet in the main hall. We also have £2,000 remaining from a donation we received this year which we are hoping to use to further improve our outdoor space. ## **Andrew Wilson** ## **Group Treasurer** |||**2024-2025**|**2024-2025**||**2023-2024**| |---|---|---|---|---|---| |**Income**|||||| |Bank Interest|||213.09||336.72| |Donation|||3800.00||50.00| |Events|||11340.00||14,032.91| |Fundraising|||1864.48||716.30| |Gift Aid|||5476.95||1,782.87| |Grants|||5000.00||0.00| |Investiture|||660.00||235.00| |Membership Fees|||21734.00||20,617.01| |Rent|||250.00||0.00| |Uniform|||0.00||192.00| ||**Total Income**|**£**|**50,338.52**
|**£**|**37,962.81**
| |**Expense**|||||| |Activity Equipment|||992.21||291.80| |Admin|||2499.58||2,070.05| |Badges|||2100.42||2,134.17| |Camping Equipment|||703.46||1,212.87| |Cleaning Services|||1300.50||1,696.50| |Consumables|||483.37||85.86| |Events|||11,924.63||10,500.25| |Fire and Security Alarms|||567.60||752.66| |Fundraising|||700.07||118.55| |Gardening Services|||400.00||0.00| |GoCardless Fees|||895.00||832.41| |Insurance|||1416.31||1,453.13| |Investiture|||186.28||513.64| |Meetings|||2308.59||2,399.01| |Membership Costs|||8970.00||8,866.00| |Training|||180.00||184.31| |Uniform|||330.95||540.73| |Utilities - Broadband & Phone|||439.38||397.78| |Utilities - Electric|||950.00||2,096.96| |Utilities - Gas|||1672.66||2,753.05| |Utilities - Waste & Recycling|||309.45||740.62| |Utilities - Water|||219.00||322.91| |Venue Maintenance|||14090.67||6,830.61| ||**Total Expenditure**|**£**|**53,640.13**
|**£**|**46,793.87**
| |**Account balances**|||||| |Expense Account|||1916.22||2,433.69| |Treasurers Account|||8948.77||15,732.91| |Savings (Subscription) - 9160|||9000.00||15,000.00| |Savings (General) - 7760|||10000.00||0.00| |||**£**|**29,864.99**
|**£**|**33,166.60**
| |**Summary**|||||| |Account balance brought forward|||33,166.60||41,997.66| |Total income|||50,338.52||37,962.81| |Total expenditure|||53,640.13||46,793.87| |Net income|||-3,301.61||-8,831.06| |**Account balance carried forward**||**£**|**29,864.99**
|**£**|**33,166.60**
| ## **Approved by the trustees on 23[rd] May 2025 and signed on their behalf by** **Gemma Evans Group Chair** **Andrew Wilson Group Treasurer** ## **Independent examiner's report on the accounts** |**Section A Independent Examiner’s Report**|**Section A Independent Examiner’s Report**| |---|---| |**Report to the trustees**
**On accounts for the year**
**ended**
**Set out on pages**
**Responsibilities and**
**basis of report**|1st Aylesbury Scouts
31.03.2025
**Charity no**
**(if any)**
1206450
1-3
I report to the trustees on my examination of the accounts of the above
charity (“the Trust”) for the year ended**DD / MM / YYYY**.
As the charity's trustees, you are responsible for the preparation of the
accounts in accordance with the requirements of the Charities Act 2011
(“the Act”).| I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. **Independent** I have completed my examination. I confirm that no material matters have **examiner's statement** come to my attention in connection with the examination which gives me cause to believe that in, any material respect: - the accounting records were not kept in accordance with section 130 of the Charities Act; or - the accounts did not accord with the accounting records; or - the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. * _Please delete the words in the brackets if they do not apply._ **Signed: Name:** Mrs Kathleen Flory **Relevant professional** n/a **qualification(s) or body (if any):** **Date:** 12.05.2025 1 **Oct 2018** **IER** ## **Address:** 6 Rachels Way Chesham HP5 1SZ ## **Section B Disclosure** Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners). **Give here brief details of any items that the examiner wishes to disclose** . 2 **Oct 2018** **IER**