Wheels of Time (Kent)
Trustees’ Annual Report for the period From 1[st] October 2024 to 30[th] September 2025 Charity registration number: 1206418
Objectives and Activities
The Purpose of Wheels of Time (Kent) is to advance the education of young people in history and heritage through collaboration and joint promotion of museums and heritage sites by running a scheme or schemes in Kent.
Wheels of Time (Kent) was formed to take over the operation of the Wheels of Time badge collecting scheme in the administrative County of Kent and Medway Council areas from the unregistered, Wheels of Time network.
The Trustees operate the Charity with due regard to the guidance issued by the Charity Commission on Public Benefit
The scheme encourages children, generally in the age range of five to eleven years, to visit member museums and heritage venues by giving badges, unique to each venue, and award badges for collecting 10, 20, 30, 40 and all 55 badges from member venues.
The Trustees have delegated the operation of the Wheels of Time Scheme to a management committee, named the “Core Group”, comprising representatives of Member organisations.
All of the members of the Core group are volunteers. The vast majority of Scheme Members are operated by volunteers one from each Member being tasked with operating the Wheels of Time Scheme at their venue.
The tenth anniversary of the original launch of the Wheels of Time occurred during the 2025 season. This has been marked by giving a special badge to children who have visited ten Wheels of Time venues (in Kent or Surrey) and whose parent has completed a short on-line questionnaire about their experience of the Scheme. A special ceremony was held on the Anniversary date presenting a further Award to a long-standing participant and an Award to one of participants who has most recently joined.
Achievements and Performance
The recovery from the affects of Covid continued during the year demonstrated by twice the number of Award badges being earned by participants compared with 2024.
The Arts Council England funded project, to expand the scheme to other areas of the country, has been formally closed but a small residue of funds remains in the Ashford Borough Museum bank account. These are being spent on promoting the scheme in both Kent and Surrey.
Financial Review
Wheels of Time receives income in the form of Contributions from its Members and grants from grant making bodies.
The difficulty in obtaining funds from external bodies could see the need to increase Members’ Contributions. If Members do not consider such an increase of sufficient value they may leave. The Trustees’ therefore aspire to hold one year’s running cost in reserve.
Trustees' Annual Report 2025 2 29 December 2025 Wheels of Time (Kent) Registration No.: 1206418
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Wheels of Time (Kent)
During the period the Charity received generous grants from two external bodies and a further sum from the closure of a charity with similar objectives. At the end of the financial period Wheels of Time holds a balance of £ 9,648.84, achieving this aspiration.
Structure, Governance and Management
Wheels of Time (Kent) is a Charitable Incorporated Organisation operating under a constitution based on the Charity Commission Association Model.
Trustees are elected by Members of the Charity.
The Trustees have delegated the operation of the Wheels of Time Scheme in Kent to a Management Committee, named The Core Group, made up of principally of representatives of Member organisations. The Trustees are Members of the Core Group.
Reference and Administrative details
Charity name Wheels of Time (Kent) Other name the charity uses Registered charity number 1206418 Charity’s principal address c/o Ashford Museum Church Yard Ashford TN23 1QG
Names of the charity trustees who manage the charity
| 1 2 3 4 |
Trustee name | Office (ifany) | Dates acted if not for whole year |
|---|---|---|---|
| Robert Shrubb | Chair | ||
| David Gilbert | |||
| Rosalind Meredith | |||
| Brian Walters |
Declarations
Signed on behalf of the charity’s trustees
----- Start of picture text -----
Signature(s)
Rosalind Clare Meredith
Full name(s) Robert John Shrubb
Position Chair
Date 20/3/26
10/04/2026
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Trustees' Annual Report 2025 Wheels of Time (Kent)
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29 December 2025 Registration No.: 1206418
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Statement of Accounts Wheels of Time (Kent) to 30 September 2024
Assets
Bank Balance, Lloyds Treasurer's Account £ 9,649
Other Assets
One set 4 no. promotional banners £ 188
Chairman / Treasurer R. Shrubb Trustee R. Meridith
| 2024 | General Fund | 2025 | 2025 |
|---|---|---|---|
| Balance B/F,1st October 2024 | 1,751.16 £ |
||
| 5,200.75 £ |
Receipts | 10,905.50 £ |
|
| 3,449.59 £ |
Payments | 3,007.82 £ |
|
| 1,751.16 £ |
Current Balance | 9,648.84 £ |
| 2024 | Receipts | 2025 | 2025 |
|---|---|---|---|
| Member Conts | 5,260.00 £ |
||
| Grants | 5,600.00 £ |
||
| 5,200.75 £ |
Other Income | 45.50 £ |
|
| 5,200.75 £ |
Total | 10,905.50 £ |
|
| 2024 | Payments | 2025 | |
| 2,582.80 £ |
Supplies | 2,606.14 £ |
|
| 866.79 £ |
Other | 401.68 £ |
|
| 3,449.59 £ |
Total | 3,007.82 £ |
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Statement of Accounts Wheels of Time (Kent) to 30 September 2024
Note to the accounts
- 1 Prior to the registration of Wheels of Time (Kent) [WoT], on 8th January 2024, the Wheels of Time Scheme had been accounted for as a project by Ashford Borough Museum Society [ABMS], all funds were held by ABMS, were included in, and subject to the examination of, ABMS Accounts as reported to the Charity Commission.
ABMS continued to accept receipts for and make payments on behalf of WoT until the WoT bank acount had been opened and all previously invoiced payment had been received. For accounting purposes those receipts and payments continued to be treated as if an ABMS project.
The receipts shown for 2024 therefore relate only to funds received into the WoT bank account (from ABMS) and payment for 2024 those made from the WoT bank account.
For reference at 1 January 2024 ABMS held in its restricted account for WoT General Funds £ 4,319.95 After 1 January 2024, ABMS received on behalf of WoT £ 4,533.80 and expended £ 3,653.00 The balance transferred to WoT in 2024 (shown as receipts in this statement) £ 5,200.75
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Independent examiner's report on the accounts
Section A Independent Examiner’s Report
Report to the trustees/ members of
The Wheels of Time (Kent)
On accounts for the year 30 September 2025 Charity no 1206418 ended (if any)
Set out on pages
(remember to include the page numbers of additional sheets)
I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 30/09/2025.
- Responsibilities and As the charity trustees of the Trust, you are responsible for the preparation basis of report of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent I have completed my examination. I confirm that no material matters have examiner's statement come to my attention (other than that disclosed below *) in connection with the examination which gives me cause to believe that in, any material respect:
-
accounting records were not kept in accordance with section 130 of the Act or
-
the accounts do not accord with the accounting records
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.
- Please delete the words in the brackets if they do not apply.
Date: 27.03.2026 Signed: Name: Tracey Moore Relevant professional BFP ACA qualification(s) or body (if any): Address: UHY Hacker Young Roman Square, Sittingbourne Kent. ME10 4BJ
1
October 2018
IER
Section B Disclosure
Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
Give here brief details of any items that the examiner wishes to disclose .
2
October 2018
IER