ANNUAL REPORTS AND FINANCIAL STATEMENTS FOR THE FIRST PERIOD ENDED 31ST AUGUST 2024
ST GERMAIN'S WELLBEING
(Charitable Incorporated Organisation)
CHARITY REGISTRATION No: 1206412
Castle View Accounting Ltd Ground Floor Offices 53 High Street Arundel West Sussex BN18 9AJ
ST GERMAIN'S WELLBEING
(Charitable Incorporated Organisation)
CONTENTS
| Page 3 | Legal & Administrative Information |
|---|---|
| Pages 4 to 6 | Trustees' Report |
| Page 7 | Statement of Financial Activities |
| Page 8 | Balance Sheet |
| Pages 9 to 14 | Notes to the Financial Statements |
| Page 15 | Independent Examiner's Report |
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ST GERMAIN'S WELLBEING
(Charitable Incorporated Organisation)
LEGAL AND ADMINISTRATIVE INFORMATION
CHARITY NUMBER
CHARITY NUMBER 1206412 DATE OF REGISTRATION 5th January 2024 START OF FINANCIAL YEAR 5th January 2024 END OF FINANCIAL YEAR 31st August 2024 TRUSTEES AT 31ST AUGUST 2024 Rev Sarah Hayes (Chair) Mariyam Ayub (Treasurer) David Guard Sophie Eaton Dr Oluwemimo Agboaye CPsych Margaret Strong Gemma Powell (Resigned 15th October 2024) LEGAL STATUS Charitable Incorporated Organisation GOVERNING INSTRUMENT CIO - Association Registered 5th January 2024
OBJECTS
For the public benefit, to promote good physical, mental, spiritual and emotional health by the provision of a range of emotional health and wellbeing services in accordance with Christian principles and with sensitivity to the diverse communities we serve.
CORRESPONDENCE ADDRESS St. Germains Church City Road Birmingham B17 8LE PRIMARY BANKERS Metro Bank Plc One Southampton Row London WC1B 5HA INDEPENDENT EXAMINERS Castle View Accounting Ltd Ground Floor Offices 53 High Street Arundel West Sussex BN18 9AJ
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ST GERMAIN'S WELLBEING
(Charitable Incorporated Organisation)
TRUSTEES' REPORT
FOR THE FIRST PERIOD ENDED 31ST AUGUST 2024
Objectives and Activities
Summary of the Main Activities
St Germain’s Wellbeing offers free emotional support to anyone over 18 experiencing common mental health problems (e.g. anxiety or depression). People can access this support at our weekly Wellbeing Drop-In, they can register with us for a short course of one-to-one emotional support sessions, or join a variety of wellbeing workshops.
Trustees of St Germain’s Wellbeing have complied with their duties to have due regard to the Charity Commission’s public benefit guidance when exercising any power or duties to which the guidance is relevant.
Achievements and Performance
In the first few months transitioning from a project (operating as a sub-committee of the Parochial Church Council of St Germain’s Church Edgbaston (the PCC)) to a fully-fledged independent charity, we have seen some key personnel changes. Interim CEO Alex Ballinger left the organisation in April 2024, being replaced by internal candidate and former volunteer Lyndsey Sinclair-Fallis in July 2024. Service Manager and project founder John Pearson left to pursue a qualification, with Emotional Wellbeing Practitioner Mica Gray being promoted to this position. Retaining and promoting internal candidates, while also widening our talent pool, will be a key part of St Germain’s HR ethos as we move forward. We are now a woman led organisation, with the Chair, CEO and Service Manager all being female.
We received nearly 100 referrals in the months Jan-Aug 2024; this is down on the year prior but due to so many staff changes we have not been able to promote the service. However this has worked favourably due to being understaffed, and outcome data continues to show the positive impact of our work on clients. In this time period we delivered over 400 sessions face to face, over the phone and by video. The cancellation/no show rate was around 13%, with consultations by video having the lowest dropout rate – 8%. April showed the highest cancellation rate, where over a quarter of appointments were not attendedpossibly aligning with the Easter period.
84.8% of clients who completed a course of 1:1 support sessions in this time demonstrated a clinically significant improvement by the end of their intervention. An improvement of 3-8 points on the Warwick-Edinburgh Mental Wellbeing Scale is considered evidence of meaningful change; the mean increase was 7.7. Furthermore, the number of clients experiencing a low feeling of wellbeing fell from 89% to 35%, with most of the 35% scoring close to the definition for moderate wellbeing. The percentage of clients experiencing moderate wellbeing went from 11% at the first session to 63% by the final session.
Workshops- we delivered 20 workshops on common mental health themes such as anxiety, low mood and anger, as well as facilitating sessions on writing and painting for wellbeing, with approximately 200 people attending these. Previously for workshops where there were more likely to be repeat attendees over a longer period of time, or where registration was a prerequisite for attendance (and therefore data capture much easier) we have used the WEMWBS measure. However, its effectiveness is not clinically proven over such a short time scale (i.e. a standalone 2 hour workshop) so we instead asked participants to answer, using a Likehart 1-10 scale, a “before” and “after” question:
“How well did you cope with the challenges you are facing before the workshop?”
“How well do you feel you will cope with the challenges you are facing after the workshop?”
41% of clients showed a 1-2 point increase following their workshop, with 30% showing an improvement of 3 points or more. The remainder of clients remained the same and 1 experienced a decrease in a feeling of wellbeing, having to leave the session halfway through. However, this individual expressed their thanks to the facilitator in feedback, and also returned the following week.
Clients were also asked:
“Do you feel you are more likely to access other support services following this workshop?”
94% of respondents replied “yes” to this question- meaning even if someone hadn’t experienced an immediate or conscious increase in wellbeing, the workshops provided a sense of motivation to seek further support, resulting in opportunities to increase or sustain their wellbeing over time.
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ST GERMAIN'S WELLBEING
(Charitable Incorporated Organisation)
TRUSTEES' REPORT (Continued) FOR THE FIRST PERIOD ENDED 31ST AUGUST 2024
Mindfulness courses- we held two 8 week courses, facilitated by our accredited Mindfulness Now practitioner. The WEMWBS Likert measure is used as it is in keeping with the NHS 5 Steps to Mental Wellbeing, which takes an holistic approach to improving mental health. 2 of these steps relate to social participation- “connect with other people” and “give to others". Of the 3 measures within WEMWBS which relate to social participation -Feeling interested in other people, Feeling close to other people, Feeling loved- collectively participants showed a average 30% increase by the end of the course- in particular in relation to “feeling loved”, where the end score almost doubled.
Our group facilitator observed that this measured increase also translated into real life positive action. The majority of workshop attendees went to the community cafe together as a group following each session. In addition, 1 client attended the weekly singing group facilitated by St Germain’s Community Hub, with another 2 attending clay modelling sessions. 1 client expressed a desire to begin 1:1 sessions with us. 2 clients will be attending the co-production meeting to help inform the next set of workshops.
All but 1 citizen who completed the beginning and end of intervention WEMWBS measures showed an increase in their wellbeing, with that 1 citizen’s score remaining static rather than decreasing. The areas showing the biggest increase in scores were “feeling loved”, “feeling relaxed”, “feeling close to other people” and “feeling cheerful”.
Financial Review
We end the year in a relatively healthy position, with approximately 10 months of running costs covered and a number of grants identified to apply for over the coming months. Just over 86% of the funds received in the period were restricted to spending on specific purposes- for example project delivery and core salary costs.
Reserves - SGW aims to maintain a general reserve of unrestricted funds sufficient to meet its financial, legal and moral obligations to its service users, employees and volunteers and to all relevant authorities. Currently we have up to 3 months reserves and aim to maintain between 4-6 months going forward. The reserves will cover the cost of staff and operational costs in case of a shortfall in income (for example if one of our funders withdrew funding) the reserve could be called upon to provide the necessary cash-flow until a replacement funder was found. The reserves will also meet the need for any unexpected expenditure (eg repairs, sickness cover etc). Currently we do not foresee any drop in income or unexpected expenditure.
Structure, Governance and Management
Trustee Selection Methods
Apart from the first charity trustees, every trustee must be appointed for a term of three years by a resolution passed at a properly convened meeting of the charity trustees.
In selecting individuals for appointment as charity trustees, the charity trustees must have regard to the skills, knowledge and experience needed for the effective administration of the CIO.
Nominated Trustee[s]
( a ) The Parochial Church Council of the Ecclesiastical Parish of St Germain’s Church Edgbaston (“the appointing body”) may appoint three charity trustees.
( b ) Any appointment must be made at a meeting held according to the ordinary practice of the appointing body.
( c ) Each appointment must be for a term of three years.
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( d ) The appointment will be effective from the later of:
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(i) the date of the vacancy; and
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(ii) the date on which the charity trustees or their secretary or clerk are informed of the appointment.
( e ) The person appointed need not be a member of the appointing body.
( f ) A trustee appointed by the appointing body has the same duty under clause 9(1) as the other charity trustees to act in the way he or she decides in good faith would be most likely to further the purposes of the CIO.
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ST GERMAIN'S WELLBEING
(Charitable Incorporated Organisation)
TRUSTEES' REPORT (Continued) FOR THE FIRST PERIOD ENDED 31ST AUGUST 2024
Trustees' Responsibilities
The trustees are responsible for preparing the Report of the Trustees and the financial statements in accordance with applicable law and the United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice GAAP).
The Law applicable to Charities in England and Wales, the Charities Act 2011, Charity (Accounts and Reports) Regulations and the provisions of the Governing Document requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity and of the incoming resources and application of resources, including the income and expenditure of the charity for that period. In preparing those financial statements, the trustees are required to:
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Select suitable accounting policies and then apply them consistently;
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Observe the methods and principles in the Charity SORP; - Make judgements and estimates that are reasonable and prudent;
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Prepare the financial statements on the going concern basis unless it is inappropriate to presume that the CIO will continue to operate.
The trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charity and to enable them to ensure that the financial statements comply with the Charities Act 2011, the Charity (Accounts and Reports) Regulations and the provisions of the Governing Document. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
27/02/2025
Approved by the Trustees on …………………………………………………………………………………………………………………
Signed on their behalf by Trustee ……………………………………………………………………………………………………………
Printed Name: REV. SARAH HAYES
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ST GERMAIN'S WELLBEING
(Charitable Incorporated Organisation)
STATEMENT OF FINANCIAL ACTIVITIES FOR THE FIRST PERIOD ENDED 31ST AUGUST 2024
| Notes INCOMING RESOURCES Incoming Resources from Generated Funds Donations, Grants & Legacies 3a TOTAL INCOMING RESOURCES RESOURCES EXPENDED Costs of Generating Funds Cost of Charitable Activities 4a Governance Costs 4b TOTAL RESOURCES EXPENDED NET INCOMING (OUTGOING) RESOURCES Funds Brought Forward TOTAL FUNDS CARRIED FORWARD |
Unrestricted Restricted TOTAL Funds Funds 2024 £ £ £ 67,450 29,017 96,467 67,450 29,017 96,467 18,967 13,008 31,975 900 - 900 19,867 13,008 32,875 47,583 16,009 63,592 - - - 47,583 16,009 63,592 |
|---|---|
Movements on all reserves and all recognised gains and losses are shown above. All of the organisation's operations are classed as continuing.
The notes on pages 9 to 14 form part of these financial statements.
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ST GERMAIN'S WELLBEING
(Charitable Incorporated Organisation)
BALANCE SHEET AS AT 31ST AUGUST 2024
| Note Fixed Assets Tangible Assets 2 Investments 6 Total Fixed Assets Current Assets Debtors & Prepayments 8 Cash at Bank and in Hand 7 Total Current Assets 9 NET CURRENT ASSETS TOTAL ASSETSless current liabilities 10 NET ASSETS Funds of the Charity General Funds Restricted Funds 5 Total Funds Creditors:Amounts falling due within one year Creditors:Amounts falling due in more than one year |
Unrestricted Restricted TOTAL Funds Funds 31-Aug-24 £ £ £ - - - - - - - - - - - - 48,483 16,009 64,492 48,483 16,009 64,492 900 - 900 47,583 16,009 63,592 47,583 16,009 63,592 - - - 47,583 16,009 63,592 47,583 - 47,583 - 16,009 16,009 47,583 16,009 63,592 |
|---|---|
27/02/2025 Approved by the Trustees on ………………………………………………………………………………………………………………… Signed on their behalf by Trustee ……………………………………………………………………………………………………………
Printed Name: REV SARAH HAYES
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ST GERMAIN'S WELLBEING
(Charitable Incorporated Organisation)
NOTES TO THE FINANCIAL STATEMENTS FOR THE FIRST PERIOD ENDED 31ST AUGUST 2024
1. ACCOUNTING POLICIES
Basis of Preparation & Assessment of Going Concern
Basis of Preparation
The financial statements have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant note(s) to these accounts. The financial statements have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities (SORP 2015) (Second Edition, effective 1 January 2019), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS102) and the Charities Act 2011.
The Charity meets the definition of a public benefit entity under FRS102. Assets and liabilities are initially recognised at historical cost unless otherwise stated in the relevant accounting policy notes.
Assessment of Going Concern
Preparation of the accounts is on a going concern basis. The trustees consider that there are no material uncertainties about the Charity’s ability to continue as a going concern.
Incoming Resources
Recognition of Incoming Resources
These are included in the Statement of Financial Activities (SOFA) when:
▪ the charity becomes entitled to the resources;
▪ the trustees are virtually certain they will receive the resources; and
▪ the monetary value can be measured with sufficient reliability
Incoming Resources with Related Expenditure
Where incoming resources have related expenditure (as with fundraising or contract income) the incoming resource and related expenditure are reported gross in the SOFA.
Grants and Donations
Grants and Donations are only included in the SOFA when the charity has unconditional entitlement to the resources.
Tax Reclaims on Donations and Gifts
Incoming resources from tax reclaims are included in the SOFA at the same time as the gift to which they relate.
Contractual Income and Performance Related Grants
This is only included in the SOFA once the related goods or services have been delivered.
Gifts in Kind
Gifts in kind are accounted for at a reasonable estimate of their value to the charity or the amount actually realised. Gifts in kind for sale or distribution are included in the accounts as gifts only when sold or distributed by the charity. Gifts in kind for use by the charity are included in the SOFA as incoming resources when receivable.
Donated Services and Facilities
These are only included in incoming resources (with an equivalent amount in resources expended) where the benefit to the charity is reasonably quantifiable, measurable and material. The value placed on these resources is the estimated value to the charity of the service or facility received.
Volunteer Help
The value of any voluntary help received is not included in the accounts.
Investment Income
This is included in the accounts when receivable.
Investment Gains and Losses
This included any gain or loss on the sale of investments and any gain or loss resulting from revaluing investments to market value at the end of the year.
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ST GERMAIN'S WELLBEING
(Charitable Incorporated Organisation)
NOTES TO THE FINANCIAL STATEMENTS (continued) FOR THE FIRST PERIOD ENDED 31ST AUGUST 2024
1. ACCOUNTING POLICIES (continued)
Expenditure and Liabilities
Liability Recognition
Liabilities are recognised as soon as there is a legal or constructive obligation committing the charity to pay out resources.
Governance Costs
Include costs of the preparation and examination of statutory accounts, the costs of the trustees meetings and cost of any legal advice to trustees on governance or constitutional matters.
Grants with Performance Conditions
Where the charity gives a grant with conditions for its payment being a specific level of service or output to be provided, such grants are only recognised in the SOFA once the recipient of the grant has provided the specified service or output.
Grants Payable without Performance Conditions
These are only recognised in the accounts when a commitment has been made and there are no conditions to be met relating to a grant which remain in control of the charity.
Investments
Investments quoted on a recognised stock exchange are valued at market value at the year end. Other investment assets are included at trustees' best estimate of market value.
Unrestricted funds
These funds can be used for the general objectives of the charity as set out in the trustees report. The movements of the unrestricted funds are given in the Statement of Financial Activities.
Restricted funds
These funds are where the donor has specified a purpose for the donation made. These restrictions often arise as a result of appeals for special offerings for specific purposes.
Designated funds
These funds are funds set aside by the trustees out of unrestricted general funds for particular purposes or projects.
Fixed Assets
Fixed Assets are capitalised if they can be used for more than one year and cost at least £50.00. They are valued at cost or, if gifted, at the value to the charity on receipt.
Depreciation Expense
Depreciation is calculated at a rate to write off the cost of tangible fixed assets over their estimated useful lives.
2. TANGIBLE FIXED ASSETS
The CIO held no tangible fixed assets during this initial financial period.
The annual commitments under non-cancelling operating leases and capital commitments are as follows:
31st August 2024: None
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ST GERMAIN'S WELLBEING
(Charitable Incorporated Organisation)
NOTES TO THE FINANCIAL STATEMENTS (continued) FOR THE FIRST PERIOD ENDED 31ST AUGUST 2024
3. INCOMING RESOURCES
| a) Donations, Grants & Legacies Gifts & Donations Grants Received |
Unrestricted Restricted TOTAL Funds Funds 2024 £ £ £ 15,450 - 15,450 52,000 29,017 81,017 67,450 29,017 96,467 |
|---|---|
4. RESOURCES EXPENDED
| a) Cost of Charitable Activities Activities & Events Administrative Expenses Advertising & Publicity Rent & Rates Staff Costs b) Governance Costs Independent Examiners Fees 9 |
Unrestricted Restricted TOTAL Funds Funds 2024 £ £ £ - 285 285 - 109 109 - 246 246 668 580 1,248 18,299 11,788 30,087 18,967 13,008 31,975 900 - 900 900 - 900 |
|---|---|
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ST GERMAIN'S WELLBEING
(Charitable Incorporated Organisation)
NOTES TO THE FINANCIAL STATEMENTS (continued) FOR THE FIRST PERIOD ENDED 31ST AUGUST 2024
5. RESTRICTED FUNDS
CURRENT FINANCIAL PERIOD
| Fairer Futures Fund National Lottery Community Hub Fund NNS Older Adults Fund NNS Younger Adults Fund Prevention & Communities Fund |
Balance Balance 05-Jan-24 Income Expenditure Transfers 31-Aug-24 £ £ £ £ £ - - 776 - (776) - 4,017 1,539 - 2,478 - 10,000 1,955 - 8,045 - 10,000 1,955 - 8,045 - 5,000 6,783 - (1,783) - 29,017 13,008 - 16,009 |
|---|---|
The restricted funds held are wholly represented by the CIO's cash reserves and are to be expended as specified above.
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ST GERMAIN'S WELLBEING
(Charitable Incorporated Organisation)
NOTES TO THE FINANCIAL STATEMENTS (continued) FOR THE FIRST PERIOD ENDED 31ST AUGUST 2024
6. INVESTMENTS
The CIO held no fixed assets investments during this initial financial period.
7. CASH AT BANK AND IN HAND
| Cash at Bank & in Hand 8. DEBTORS AND PREPAYMENTS Sundry Debtors 9. CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR Independent Examiners Fees |
Unrestricted Restricted TOTAL Fund Fund 31-Aug-24 £ £ £ 48,483 16,009 64,492 48,483 16,009 64,492 Unrestricted Restricted TOTAL Fund Fund 31-Aug-24 £ £ £ - - - - - - Unrestricted Restricted TOTAL Fund Fund 31-Aug-24 £ £ £ 900 - 900 900 - 900 |
|---|---|
10. CREDITORS: AMOUNTS FALLING DUE IN MORE THAN ONE YEAR
The CIO held no long term liabilities during this initial financial period.
11. NET ASSETS BETWEEN FUNDS
| Fixed Asset Investments Net Current Assets Long Term Liabilities |
Unrestricted Restricted TOTAL Fund Fund 31-Aug-24 £ £ £ - - - 47,583 16,009 63,592 - - - 47,583 16,009 63,592 |
|---|---|
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ST GERMAIN'S WELLBEING
(Charitable Incorporated Organisation)
NOTES TO THE FINANCIAL STATEMENTS (continued) FOR THE FIRST PERIOD ENDED 31ST AUGUST 2024
12. STAFF COSTS AND NUMBERS
| Gross Wages, Salaries & Fees Employer's National Insurance Costs Pension Contributions Employees who were engaged in each of the following activities: Charitable Activities |
TOTAL 2024 £ 27,773 1,830 484 30,087 TOTAL 2024 3 |
|---|---|
The Charity operate a PAYE Scheme to pay all employed members of staff and no members of staff received emoluments of over £60,000.
13. TRUSTEES AND OTHER RELATED PARTIES
During the financial period Trustee Mr John Pearson received £9,223 in staff costs in relation to administrative services provided to St Germain's Wellbeing in furtherance of the Charity's objects. All conflicts of interest have been identified, documented and managed in accordance with the Charity's Governing Document.
No other payments were made to trustees or any persons connected with them during this financial period. No other material transaction took place between the organisation and a trustee or any person connected with them.
14. RISK ASSESSMENT
The Trustees actively review the major risks which the charity faces on a regular basis and believe that maintaining the free reserves stated, combined with the annual review of the controls over key financial systems carried out on an annual basis will provide sufficient resources in the event of adverse conditions. The Trustees have also examined other operational and business risks which they face and confirm that they have established systems to mitigate the significant risks.
15. RESERVES POLICY
The Trustees have considered the level of reserves they wish to retain, appropriate to the CIO's needs. This is based on the CIO's size and the level of financial commitments held. The Trustees aim to ensure the CIO will be able to continue to fulfil its charitable objectives even if there is a temporary shortfall in income or unexpected expenditure. The Trustees will endeavour not to set aside funds unnecessarily.
16. PUBLIC BENEFIT
The CIO acknowledges its requirement to demonstrate clearly that it must have charitable purposes or ‘aims’ that are for the public benefit. Details of how the CIO has achieved this are provided in the Trustees report. The Trustees confirm that they have paid due regard to the Charity Commission guidance on public benefit before deciding what activities the CIO should undertake.
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ST GERMAIN'S WELLBEING
(Charitable Incorporated Organisation)
INDEPENDENT EXAMINER’S REPORT ON THE ACCOUNTS
Report to the trustees/ members of St Germain's Wellbeing on the accounts for the first period ended 31st August 2024 set out on pages 7 to 14.
Respective responsibilities of trustees and examiner
The charity's trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 (the Charities Act) and that an independent examination is needed.
It is my responsibility to:
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examine the accounts under section 145 of the Charities Act,
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follow the procedures laid down in the general Directions given by the Charity Commission (under section 145(5)(b) of the Charities Act, and
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state whether particular matters have come to my attention
Basis of independent examiner’s statement
My examination was carried out in accordance with general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below.
Independent examiner's statement
In connection with my examination, no matter has come to my attention:
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which gives me reasonable cause to believe that in any material respect, the requirements:
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to keep accounting records in accordance with section 130 of the Charities Act; and
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to prepare accounts which accord with the accounting records and comply with the accounting requirements of the Charities Act
have not been met; or
- to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
K. Collaku MAAT Castle View Accounting Ltd Ground Floor Offices 53 High Street Arundel West Sussex BN18 9AJ
Date: 4th March 2025
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