## **Beaminster Foodbank Charity number: 1206328 Annual report for Year 1[st] January 2024 - 31[st] December 2025** 

Beaminster Foodbank is a Charitable Incorporated Organisation 

It has four trustees. Another trustee joined during the year, taking us to five trustees. 

## **Beaminster Foodbank Objectives** 

Beaminster Foodbank exists for the relief of financial hardship amongst people in Beaminster and the surrounding area in such ways as the trustees from time-to-time think fit, in particular, but not exclusively by: 

a) providing emergency food, essential toiletries, and household items to individuals and families in need and/or for distribution by charities or other organisations working to prevent or relieve poverty 

b) such other means, including (but not limited to) the provision of support or signposting to relevant information and other advisory services. 

All our work in the past year has been direct to the relief of poverty through providing food and toiletries. 

## **Report from Foodbank Co-Ordinator – Helen Smith** 

Beaminster Food Bank continues to provide food to people within Beaminster and surrounding villages experiencing financial difficulties. 

We try to provide a friendly, individual service and treat all with dignity. 

In 2025 we provided 839 parcels, helping 2066 people, of all ages including families, the elderly and overseas care workers. This is slight decrease from 2024. We also supplied the Senior Youth Club at Prout Bridge project with money to support a hot meal at their club on a Friday night, feeding approximately 30 young people every week. This has extended this year to also providing food on Juniour Youth club nights on a Wednesday evening. 

We have good support from around the town, receiving food donations from various points and can provide fresh meat, fruit and vegetables from the cash donations given to our local butchers and greengrocers. 

## **Volunteer Report – Patricia Herbert, Volunteer Co-ordinator.** 

The Volunteers have had a good year with no problems reported. We welcome Julia who has joined us on our Monday shifts and now have 

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enough people to cover holidays and sickness. 

We also thank Anna and Hayley for doing the bulk shopping on a weekly basis for a long time with all their other commitments. There is now have a roster with everybody taking their turn to shop once monthly which is operating well. 

## **Achievements and Performance** 

This year has been slightly down on client numbers from last year.  We have continued to increase our cash spend on food but have been grateful to receive grants and donations to continue our work. We are happy if fewer people use us because of decreased need. We also need to work hard to check we are reaching those who need support. 

We rely entirely on our excellent and committed volunteers to purchase, sort and distribute food. We are supported by the Prout Bridge Project who gives us space in the building to carry out our work. We have built strong community partnerships with schools, healthcare professionals, CAB, Magna Housing and Prout Bridge to support clients who use the foodbank and to signpost them on to further support. 

We are part of a community network of other food providers in Beaminster which are Fare Share Pop Up Community Larder and Beaminster Community Fridge. We are supported by Emily Brown, Dorset Council, Community Engagement Project Officer and Help and Kindness who coordinate support for food charities in the wider Dorset area. We work closely with Beaminster Charities to support some of our Beaminster family foodbank clients with a Christmas hampers. We have several regular monthly financial donors. 

We are distinct from other foodbanks in a number of ways. Clients are able to self-refer. We aim to provide food to their tastes and needs and to give enough food for around a week. We can provide support for longer periods of time if needed. We are supported by a local voucher scheme run in association with our local greengrocers and butchers. 

## **Financial Review** 

|**Financial Review**|||
|---|---|---|
|Review of the charity’s<br>financial position at the end<br>of the period|Para 1.21|We consider ourselves in good financial<br>health with income exceeding expenditure.<br>Just over 60% of our income comes from<br>grant funding and without that funding we<br>would need to do more fundraising and<br>spend more of our reserves.|
|Statement explaining the|Para 1.22|We don’t hold reserves, all our monies are|



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|policy for holding reserves<br>stating why they are held||held in our current account. We have<br>operating costs for 24 months available at<br>current expenditure. We also realise that<br>should we lose our free space in the<br>building, we would need to rent a space<br>and costs would increase.|
|---|---|---|
|Amount of reserves held|Para 1.22|No reserves. Current balance in the bank<br>account is £26,600 (31.12.25)|
|Reasons for holding zero<br>reserves|Para 1.22|n/a|
|Details of fund materially in<br>deficit|Para 1.24|n/a|
|Explanation of any<br>uncertainties about the<br>charity continuing as a going<br>concern|Para 1.23|We feel comfortable that we are a going<br>concern.|



## **Additional Information** 

Our primary source of funds are donations, both food and cash. We also benefit from money donated as vouchers at our local greengrocer and butcher. We have been supported by generous donations from the Household Support Fund administered by Dorset Council. 

The principal risks facing the charity are: 

- Losing access to our space to operate. We currently are guests in a building owned by Dorset Council and run by the Prout Bridge Project. If we lost this space we would not be able to operate until we found other suitable premises. This would stop our work and would have a cost impact on the future running of the foodbank if we had to pay for rent. 

- Inflation on food prices. Every year the price of food increases and so the cost of feeding people goes up too. 

- Lack of donations – without generous donations we would not be able to provide food to our clients. 

- Substantial cuts to government welfare might increase the number of clients we would support. 

- Losing our regular grant money from Dorset Council 

## **Structure Governance and Management** 

Beaminster Foodbank is governed by constitution. It is a Charitable Incorporated Organisation whose only voting members are its charity trustees. 

- a. Trustees can join the governing board by applying. The chair, secretary and treasurer are elected from the board by the trustees. Apart from the first charity trustees, every trustee must be appointed [for a term of [three] years] by a resolution passed at a properly convened meeting of the charity trustees. 

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- b. In selecting individuals for appointment as charity trustees, the charity trustees must have regard to the skills, knowledge and experience needed for the effective administration of the CIO. 

Trustees are given a copy of the constitution and previous annual report on joining the trustee body. They are given a tour of the foodbank and meet with volunteers to understand the work of Beaminster Foodbank. They are supported in their first year by a current trustee. 

|Charityname|Beaminster Foodbank|
|---|---|
|Other name the charity<br>uses||
|Registered charity<br>number|**1206328**|
|Charity’s principal<br>address|6 Prout Hill, Beaminster DT8 3AY|
|**5 Trustee(s)**||
|**Name**<br>**Role**<br>**Date of**<br>**appointment**||
|Rev Joanna<br>Beatrice Neary<br>Chair<br>18 November<br>2020||
|Daphne Eileen<br>Belcher<br>Trust<br>ee<br>31 October 2022||
|Helen Clare<br>Smith<br>Trust<br>ee<br>18 November<br>2020||
|JOY HELEN<br>EDWARDS<br>Trust<br>ee<br>18 November<br>2020||



Faith Waterhouse Trustee 21 April 2026 

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## **Declarations** 

**The trustees declare that they have approved the trustees’ report above.** 

**Signed on behalf of the charity’s trustees** 

**Signature(s) Full name(s)** Joanna Beatrice Neary **Position (eg Secretary,** Chair **Chair, etc) Date** 21.4.2026 

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BEAMINSTER FOOD BANK Balance Sheet to 31/12/25 

|INCOME||
|---|---|
|Donations|£6,137.50|
|P.Cash Donations|£780.15|
|Dorset C.C. Grant|£11,000.00|



|||||
|---|---|---|---|
|INCOME|||EXPENDITURE|
|Donations|£6,137.50||Mobile Phone Top Up|
|P.Cash Donations|£780.15||Photocopying etc|
|Dorset C.C. Grant|£11,000.00||Card Food Purchases|
||||Cash Food Purchases|
||||Insurance|
||||Prout Bridge Project|
||||Gift to Examiner|
||||Stationery|
||||Kettle|
||||Computer|
||||Xmas Dinner|
|TOTAL|£17,917.65||TOTAL|
|||Bank|Petty Cash|
|Balance as at 1/1/2025||£21,222.68|£192.16|
|Plus Income||£17,137.50|£930.15|
|Less Expenditure||£11,744.22|£842.07|
|Balance as at 31/12/25||£26,615.96|£280.24|





£32.09 £69.50 £7,804.72 £765.09 £348.37 £2,880.00 £30.00 £7.48 £35.99 £399.00 £64.05 £12,436.29 

## Total 

£21,414.84 £18,067.65 £12,586.29 £26,896.20