2025-03-31-accounts - Virasati Asthan Seva

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Trustees' Annual Report for the period From Period start date T Period end date 14 Dec 2023 o 31 March 2025 Section A Reference and administration details

Charity name Virasati Asthan Seva Other names charity is known by Registered charity number (if any) 1206188 Charity's principal address 7 Elmdene Avenue Postcode RM11 2QH

Names of the charity trustees who manage the charity

Trustee name	Office (if any)	Dates acted if not for whole year	Name of person (or body) entitled to appoint trustee (if any)
Resham Singh Matharu	Chair and Lead Researcher	n/a	Original Trustee
Mandeep Singh Kalsi	Deputy chair and researcher	n/a	Original Trustee
Jivanpal Singh Bans	Strategic Adviser	n/a	Original Trustee
Jasdip Singh Dhillon	Admin Assistant	n/a	Original Trustee
		n/a
		n/a
		n/a
		n/a











Names of the trustees for the charity, if any, (for example, any custodian trustees)
Name		Dates acted if not for whole year

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Names and addresses of advisers (Optional information)

Type of adviser Name Address

Name of chief executive or names of senior staff members (Optional information)

Section B Structure, governance and management

Description of the charity’s trusts

Constitution Type of governing document (eg. trust deed, constitution) Charitable Incorporated Organisation How the charity is constituted (eg. trust, association, company)

Appointment Trustee selection methods

(eg. appointed by, elected by)

Additional governance issues (Optional information)

You may choose to include additional information, where relevant, about:

policies and procedures adopted for the induction and training of trustees;
the charity’s organisational structure and any wider network with which the charity works;
relationship with any related parties;
trustees’ consideration of major risks and the system and procedures to manage them.

Section C Objectives and activities

The charitable purposes of the company are, for the public benefit, the preservation and conservation of sites of historical and Summary of the objects of the architectural importance (including immovable cultural heritage which charity set out in its is integral to the site), primarily within South Asia with a special focus governing document on the Panjab region and the Sikh tradition.

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1.Studying, recording, cataloguing and photographing heritage sites in order to make them available to a wider international audience. 2.Funding focused conservation and preservation projects through local partners. 3.Creating education programmes using a combination of web-based and non-web-based platforms and outlets.

Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)

Additional details of objectives and activities (Optional information)

You may choose to include further statements, where relevant, about:

policy on grantmaking;
policy programme
related investment;

● contribution made by volunteers.

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Section D Achievements and performance

Summary of the main achievements of the charity during the year

Membership

Over the year we have had almost 100 members who signed up inperson or virtually to donate monthly. Each member receives a welcome pack with high-quality photographic prints.

Projects

We have funded the production of detailed conservation proposals for two projects:

i) Haveli Kavi Santokh Singh (Kaithal) ii) Gurduara Baba Bikrama Singh (Amritsar)

The implementation of the first project is well-underway and has reached the end of phase one.

Events

Our team has spoken at a number of public events held at Gurdwaras as well as Sikh professional networks.

Media

We have a regular output of media on our social media pages and have released a number of full-length podcast type interviews related to heritage conservation.

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Section E Financial review

The charity ensures it has sufficient cash reserves to meet ongoing Brief statement of the expenditure requirements and payment of the two contractors performing charity’s policy on reserves functions in India. Details of any funds materially Not applicable. in deficit

Further financial review details (Optional information)

You may choose to include The charity received cash of £66,373 in the form of its income and made additional information, where payments of £30,736 in the form of its expense during the financial year. relevant about: The charity held £33,450 at the bank at 31 March 2025. ● the charity’s principal sources of funds (including any The primary source of fundings was from donations by members and Gift fundraising); aid tax relief claimed on those donations from HMRC where Gift Aid ● how expenditure has declarations were made. Additionally, singular donations were received supported the key objectives of from supportive charities and businesses. The bulk of the income the charity; received in the current year was spent on contractors in India. ● investment policy and objectives including any ethical The Trustees believe that all the reserves are unrestricted both in the investment policy adopted. current year and prior year. The charity aims to maintain cash reserves at a level where at least 1 year of expenditure can be maintained. This is to ensure that the charity has enough time to arrange funding should donation income reduce without bringing operations to a halt.

Section F Other optional information

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s)

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Jasdip Singh Dhillon Full name(s) Resham Singh Matharu Position (eg Secretary, Chair, etc) Chair Administrator Date Monday 15th December 2025

Sukhr

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REGISTERED CHARITY NiiMBICR: 1206188 Re oit of th¢ Trustees and Utsaudkted Fin ticial for th¢ Period ber 2023 to 31 March 2025 men 14D for Vtrasati Astha va lohal & Cotnpany Chartered L£rtified Accountallts & Regislcred Auditors spectr1 Hovse 2B Suttons Lane Hornchurc Essex RM120RJ

Virasati Asth&n S¢va Content of iht Fin&Thcial Statement5 foi. {e Pciiod 14 December 2023 to 3 1 March 2025 Page Report of the Trustees 1Thdepdellt Examit)eVs Report Statement of Finan¢ial Activities Balance Sh¢e¢ Note5 to the FÈnallcial Statemcrtts Detailed Statement of Financial Activities

Virasali A5thaD Sev& ort of ihe Trus he Ptri 4 Dec¢mber 202 for to 31 MaTGh 2025 The trust¢e5 pr¢sent their report with the fJnanci&l statcm¢nts of thE charity for the rIOd 14 December 2023 10 31 March 2025. The trust¢es have adopted the provÈsion5 of Accounting and R¢poriing by Charities.- StatBment of Recommended Practi¢¢ applicable to charities preparing their accounts in accordan¢e with the FÈiiallGial Reporting Sfandard applicable in the UK and RepubliG of Ireland IFRS 1021 l¢ff¢ctÈve l January 2019). OBJKCTIVES AND AcfiviTIES Objectlve$ And Hims The Gliaritable purposes of the company are, for the publiG benefit, the preservation and ¢onscrvalion of sit¢5 of historical and 8rcliite¢turpl importatice (including immovable cultural heritag¢ whieh is intcgral to the sit¢), primarily within South Asia with a special focus on the Panjab region and the Sikh Iradilion by.. l. SIaYiNg, r¢¢ordingi cat8108U)rtg and photographing said sites in order to inoke th¢Ln availabl¢ to a wider international audience. 2. Fundittg focused ¢onseNation aiid preseNa¢ion projects through local partners. 3. Creating education progr&inmES Using g wmbination of web-based and non-web based platfoms and outlets. FINANCIAL REVIEW Flninci&l position During Ihc yejr, the chayity's income from donations was £66,373. The charity's expenditure on ¢orryin8 out prOjts to fulfil its purposes was £30,736. The charity held £33.450 at tILe bank at 31 March 2025. Re5erve policy Th¢ Trustees constantly monitors its 12 months ¢om]nitments JgAillSt it5 Itvel of reserves. STRUCTURE, GOVERNANCE Af4D MANAGEMENT Covei'ttin% documet The charity i5 Cotttrollcd by its governing d(Kumen¢, a deed of trust dated 1711012023 and ¢onstLtutes a ch8ritabl¢ in¢orporated organisation, Reei'uilment iid appol¥Etment of new ti'ustee5 Apart from tlje first charity trustc¢s, ¢very tYus¢ee must be appointed by & resolution pass¢d at a properly Gonv¢n¢d mc¢(ing of the charity trustees. The Gharity trustees will make available to each new charity trust¢e, on or before his or her fjrst appointm¢nt.' (a) a copy of thc current versiDn of thss constitutiotE' and Ib) ll copy of the CIO'S latest Trust¢es' Anllu31 Report and Statement of account$. Th¢ trusttts are instructed on the funding prof115 And com1[ments. Rislc mAnagement Tht trustees have assessed tht major risks to which th¢ Charity is exposed, in particular those relaled to the 0rationS and fillan¢es of th¢ ch&i'ity and are satisfi¢d that systems and procedures ikn placc to mitigate our exposure to the major risk5. RII FEREIYCF, AND ADMINISTRATIVE DETAILS ReEl5tered Cbkrlty number 1206188 Pa8e I

Virasali Asthan Seva Re ort of tlje Tr for the P d 14 De¢embcr 2023 to 31 March 2025 Principal 8ddi'e55 7 Elrndcne Avenue Horn¢hur¢h Ess¢x RMI 12QH Trustees Dr R S Maiharu J S Ban8al J S Dhillon S Kalsi Independent Exaininer Johal & Company Charlercd Certified Accountantg & Registered Auditors Spectrum House 2B Suttons Lane HorDLhl.¢h Essex RM12 6RJ Approved by order of the board of tru5¢ees Dn............ JaBdlpSINJh Dhl Trustee Page 2

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Virasati Asth ll Scva Sta emenl of Financial Activitie for thc Pcriod 14 D cember 2 l March 2025 Unr¢stricted fund Not¢s INCOME APID ENDOWMEIYTS FROM Donations and legacies EXPENDITURE ON Raising funds 1,692 ClIAI'ltAble activities Project costs Support ¢osts 30,736 495 Total NET INCOME 33,450 TOTAL FUNDS CARRIED FORWARD 33.450 The notes forni part of thcse financial statements Pag¢ 4

ati Asthan Seva Balance Slieet 31 M rch202 UnrcstTlCted fund Noles CURRENT ASSETS Cash at bank 33,450 NET CURRENT ASSETS TOTAL ASSETS LESS CURRENT LIABILITIEI S 33.450 NKT ASSETS FUNDS Unrestricted funds TOTAL FUNDS The financial statements were approved by th¢ Board of Tru5te¢s and authorised for issue on 14ftrylqx.17.1ty.tyg.yp.m*[.oAl..... aTLd w¢r¢ signed on sts behalf by.. Dhlll Tiustee Thc note5 fomi part of these fillanrial statemcrtty Page 5

Virasati Asthan Seva Note o the Financial Statements riod 14 December 2023 to 31 M r¢h 2025 ACCOUNTING POLICIES Basis of prepAring th¢ fiiihnci81 st*temeDt$ Tlie financial statements of the ¢harity, which is a publi¢ bellefit ¢ntity under FRS 101 h&Ye be¢n prepaitd itt accordanee with the Charities SORP (FRS 102} 'A¢countÉng and Rew)rling by Charities.. Stat¢ment of Recommended Prn¢ti¢e applicable to charities pr¢paring their accounts ill a¢¢ord&nce with the Financial Reporting Standard applicable in the UK and Republic of Jrcland {FRS 102) {effective l J8nuary 20191,, Fitkancial R¢portln8 Slgndard 102 Yhe Finan¢ial R¢porthng Standard applicable in the UK and Republi¢ of Ireland, and th¢ Charitics A¢t 2011. The finart¢ial statements have be¢n pr¢pared under the historical cost convention. Income All incom¢ is recognisrd in the Statement of Financial Aotivitits on¢e th¢ charity has entitlement to the funds, it is probable that the it)come will be reccived and the amount can be measured reliably. Expenditure Liabilities are recogttised as expcnditure as siK)n &$ th¢r¢ is a legal or collstructive obligation committing the charily ¢0 that expenditure, 1¢ 1$ prob&blc that a Iransfer of economic benefit5 will be requir¢d in settlement and the amouttt of the obligation can b¢ tneasurcd rcliably. Expenditure is accounted for on an arbruals basis has btell olas5ifiBd under hcadings that aggregate all cost r¢lat¢d to the category. Wh¢rc costs cannot be dircGtIy attributcd lo particular headuigs th have been alloL&l¥d to activities on a basis coll5k5lent with th¢ use of resources. TRxatlo The charity is exempt from tax on its charitable activities. FuRd J)c¢ounting Unrestricted funds eall be used in ac¢ordance with the ¢karitable objectivcs at the discretion of the trustees. R¢slii¢ted fund5 call only be used for particular restrided puryosc5 Within the objects of the ¢haiity. Rests'ictions arise when spe¢Èfied by lh¢ donor or whcn funds are raised for particular restricted purpl15. Furth¢r explanation of the nature and PULyose of ¢a¢h fund is included in the notes to the financial statem¢nts. TRUSTEES, RCI IlUNERATIoN AND BEIYEVITS Th¢re were no Iruslees, r¢mun¢ration or other benefits for the period ended 31 March 2025. Trustees, exptiises There were no Iwslees, expehses paid for the period ¢nd¢d 31 Mar¢h 2025. Past 6 ¢oJ)tinucd...

Virasati Astha otes to tlie Financial St temenls- conlinued for the Period 14 D¢ mbcr 2023 to 31 Mar¢h 2 25 MOVEMENf IN FUNDS Net movement in funds At 31.3.25 Unrestricted funds General fund 33,450 33,450 TOTAL FUNDS Net movemet]t sn fullds. included in tILe above are a5 follows: Incoming r¢souw¢s R¢50urces expended Mov¢meE)t in funds UnrÈ$tYicted funds General fund 66.373 (32,923) 33,450 TOT AL FUNDS RELATEI D PARTY DISCLOSURES There were no related party transactions for the period ended 31 Mar¢h 2025. Pag6 7

Viiasali Asthan Seva Detailed St ¢etnent of Financial A¢livi¢Ées for the Period 14 D cember 2023 t l March 2025 INCOME AND ENDOWMENTS Donatlon$ legacies Donations Total In¢omiThg resDurces 66,373 EXPENDITURE Raisillg donAti0tts Ind l¢y¢ies Subscriptioiis Proinotional Printing aiid postage 401 650 1,692 Cb8ritAble A¢tEvltle8 Project Costs 30,736 Support eosts other Software c05ts 495 Totsl resources expended Net ineome This page does not fornE part of the statutory financial statements Pagc 8

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