REGISTERED CHARITY NUMBER:
REPORT OF THE TRUSTEES AND
UNAUDITED FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 MARCH 2025
FOR
FITCAP CIO
Four Oaks Taxation & Accounting Services Limited Suite D, Astor House 282 Lichfield Road
Four Oaks Sutton Coldfield West Midlands B74 2UG
FITCAP CIO
CONTENTS OF THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2025
| Page | |||
|---|---|---|---|
| Report of the Trustees | 1 | to | 4 |
| Independent Examiner's Report | 5 | ||
| Statement of Financial Activities | 6 | ||
| Balance Sheet | 7 | ||
| Notes to the Financial Statements | 8 | to | 12 |
| Detailed Statement of Financial Activities | 13 |
FITCAP CIO
REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2025
The trustees present their report with the financial statements of the charity for the year ended 31 March 2025. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).
FITNESS IN THE COMMUNITY AND ACTIVE PLAY (F.I.T.C.A.P) C.I.O. is an organization dedicated to improving the health, well-being, and quality of life for individuals, especially those in deprived communities in Shard End, Yardley, and North Solihull. The organisation's primary mission is to increase and sustain participation in sport and leisure activities, targeting areas with high levels of financial deprivation where people face barriers to engagement in physical activities. By offering free or low-cost activities, FITCAP CIO enables local families to access sports and leisure programmes that might otherwise be unaffordable.
OBJECTIVES AND ACTIVITIES
Objectives and aims
FITCAP CIO's charitable goals are outlined as follows:
- Youth Development:
FITCAP CIO aims to act as a resource for young people up to the age of 25 living in East Birmingham and North Solihull. Through a wide variety of programmes, FITCAP CIO helps develop the skills, capacities, and capabilities of young individuals, enabling them to become independent, responsible members of society. FITCAP CIO also focuses on education, relieving unemployment, and providing recreational activities to improve the quality of life for young people, particularly those facing financial challenges, disability, or other hardships.
- Community Engagement and Social Welfare:
FITCAP CIO strives to benefit the residents of East Birmingham and North Solihull by facilitating educational and recreational activities, regardless of sex, sexual orientation, race, or religious beliefs. The organisation aims to promote social welfare through leisure and recreational time activities, ultimately enhancing the conditions of life for residents.
- Charitable Purposes:
FITCAP CIO is committed to advancing charitable purposes for the public benefit, following the laws of England and Wales. The organisation's focus remains on creating a positive impact for the local community by providing essential services and fostering a sense of community.
Impact on the Community
FITCAP CIO has made a profound impact in the local communities of East Birmingham and North Solihull by:
" Promoting Physical Health: Encouraging an active lifestyle from an early age to combat obesity and improve physical fitness and mental health.
" Addressing Social Inequality: Offering free or low-cost activities that make sports and leisure accessible to people from low-income backgrounds.
" Creating Employment Opportunities: Providing volunteers with training and experience that can lead to employment opportunities.
" Strengthening Community Bonds: Engaging local residents in shared activities and supporting them in developing skills for personal growth.
In summary, FITCAP CIO's activities are making a lasting difference in the lives of local residents, particularly the youth, by fostering physical activity, promoting well-being, and providing crucial opportunities for personal and professional development. The transformation to CIO status strengthens FITCAP CIO's ability to achieve its charitable objectives and enhance its long-term impact.
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FITCAP CIO
REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2025
OBJECTIVES AND ACTIVITIES
Significant activities
FITCAP CIO's services include a wide range of sports and activities designed to engage individuals of all ages, with a special focus on children and young people. These programmes are tailored to address various community needs, such as promoting mental and physical health and wellbeing, and developing skills that contribute to positive life outcomes. Some of the core activities provided by FITCAP CIO are:
" HAF Programme: A holiday activity programme offering sports and leisure activities, as well as healthy meals (breakfast, lunch, and snacks).
" Physical Activities: Football, bootcamp, general multisports, yoga, dance, boxercise, tennis, rounders, and more.
" Health and Wellness: A healthy eating program is also an integral part of FITCAP CIO's offering, supporting participants in making healthier lifestyle choices.
" Women's Programmes: Specific activities and support for women and girls to encourage their participation in fitness and sports.
Additionally, FITCAP CIO supports local volunteers by providing opportunities for them to gain accredited qualifications, valuable work experience, and in many cases, paid employment.
STRUCTURE, GOVERNANCE AND MANAGEMENT
Governing document
FITCAP CIO is governed by a constitution. The financial statements comply with current statutory requirements and Statement of Recommended Practice (SORP) for accounting and reporting for charities.
Organisational structure
In April 2023, FITCAP CIO underwent a significant business transformation by converting from a Community Interest Company (CIC) to a Charitable Incorporated Organisation (CIO). This change was driven by both business and strategic motivations, with the primary goal of positioning the organisation for long-term growth while enhancing its ability to serve the community effectively. The transition, which took place over six months, included a thorough review of governance structures, ensuring that the organization could better meet its charitable objectives.
Change in personnel
Former CIC Director Brett Craythorne, who held the position of Chief Executive Officer, resigned on 13 November 2024 due to personal reasons. Trustee Sara Brookes subsequently stepped down from the Board with effect from 14 March 2025, citing increased work commitments.
FITCAP CIO continues to operate with four committed Trustees and remains proactive in identifying and pursuing opportunities to recruit additional Trustees to the Board, in order to strengthen governance and address any identified skills gaps.
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FITCAP CIO
REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2025
STRUCTURE, GOVERNANCE AND MANAGEMENT Wider network
FITCAP CIO actively engages a broad range of stakeholders to ensure the relevance, quality, and effectiveness of its services. FITCAP CIO believes in the importance of collaboration with local organisations, community groups, statutory bodies, and national entities to align its activities with community needs and priorities. Below is an outline of FITCAP CIO's key stakeholders, the consultation methods employed, and actions taken based on the feedback received.
Stakeholders
FITCAP CIO's stakeholders include a wide range of individuals, organisations, and institutions that play an integral role in the planning, delivery, and evaluation of its programmes. These stakeholders include:
1. Local Schools in East Birmingham and North Solihull
-
Sport Birmingham 3. MAD (Make A Difference) Project
-
Local Police 5. CSP (Coventry, Solihull, and Warwickshire) 6. Local Wellbeing Centres 7. The National Charity StreetGames 8. Stockfield Community Association 9. Solihull Metropolitan Borough Council (MBC) 10. Voluntary and Statutory Sector Organisations 11. Arts in the Yard 12. Local National Governing Body (NGB) Development Officers 13. Lawn Tennis Association (LTA) 14. Local Community Centres 15. Birmingham City Council (CC) 16. Sport England 17. Violence Reduction Partnership
Consultation Methods
FITCAP CIO consults its stakeholders in various ways to ensure their perspectives and needs are incorporated into its activities. These consultation methods include:
1. Steering Group Meetings:
Regular steering group meetings are held with key stakeholders to provide a platform for ongoing dialogue and collaboration. These meetings ensure that stakeholders can offer input on FITCAP CIO's strategic direction, the design of programmes, and the delivery of services.
2. Individual Meetings:
In addition to group meetings, FITCAP CIO holds individual meetings with various stakeholders to address specific concerns or discuss aspects of programmes or initiatives. These meetings foster deeper engagement with partners and allow for more tailored feedback.
3. Surveys and Feedback Forms:
FITCAP CIO uses surveys and feedback forms to gather information from participants and stakeholders about the effectiveness of programmes, their experiences, and suggestions for improvement.
4. Consultations with Community Groups:
FITCAP CIO regularly engages with local community groups, including parents, youth groups, and other grassroots organisations. This ensures that programmes are accessible and responsive to the needs of the target communities.
Actions Taken in Response to Feedback
FITCAP CIO places significant emphasis on responding to feedback and adapting its activities accordingly. Below are some actions taken in response to consultation feedback:
1. Program Expansion and Customisation:
Feedback from stakeholders, particularly schools and local community centres, led FITCAP CIO to expand and tailor programmes to better meet the needs of different age groups and abilities. For example, the demand for women's fitness programmes was addressed by introducing specialised activities for women in local communities.
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FITCAP CIO
REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2025
STRUCTURE, GOVERNANCE AND MANAGEMENT
2. Increased Accessibility of Programs:
Based on input from local families, FITCAP CIO worked to ensure that more free or low-cost activities were available to those facing financial challenges. Additionally, feedback from local wellbeing centres and community groups highlighted the need for greater flexibility in the timing of some programmes, so FITCAP CIO adjusted schedules to ensure broader participation.
3. Enhanced Collaboration with National Partners:
FITCAP CIO incorporated suggestions from Sport England and StreetGames regarding the importance of aligning with national initiatives to increase community engagement. As a result, FITCAP CIO strengthened its collaboration with these organisations to access funding and resources for specific projects, such as the HAF programme.
4. Improved Monitoring and Evaluation:
Stakeholders emphasised the importance of robust monitoring and evaluation frameworks. In response, FITCAP CIO strengthened its evaluation processes to track participant outcomes more effectively, ensuring transparency and accountability to funders and the community.
5. Ongoing Communication with Stakeholders:
FITCAP CIO has ensured that there is continuous feedback between the steering group and the delivery team. This ongoing dialogue has allowed the organisation to remain responsive to changing needs and priorities within the community and to adapt programmes in real time.
Stakeholder Involvement in the Delivery of FITCAP CIO's Activities
Stakeholders are not just consulted but are actively involved in the co-delivery of FITCAP CIO's activities. The organisation operates as a leader within a consortium of partners, working collaboratively to design and implement action plans that are shared across multiple organisations. FITCAP CIO is responsible for overseeing the day-to-day financial management, budgets, and evaluations for the projects, ensuring that all stakeholders have a voice in the overall implementation.
Conclusion
Through regular and meaningful consultation, FITCAP CIO ensures that the voices of its stakeholders are integrated into its programmes. This collaborative approach allows the organisation to continuously improve its services, respond to community needs, and deliver impactful programmes. By fostering strong relationships with local, regional, and national partners, FITCAP CIO is better able to achieve its charitable objectives and make a lasting difference in the lives of those it serves.
Risk management
The Trustees have examined the major strategic, business and operational risks which the charity faces and confirm that systems have been established to enable regular reports to be produced so that the necessary steps can be taken to lessen these risks.
REFERENCE AND ADMINISTRATIVE DETAILS
Registered Charity Number: 1206159
Approved by order of the board of trustees on 16 January 2026 and signed on its behalf by:
A Plester - Trustee
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INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF FITCAP CIO
Independent examiner's report to the trustees of FITCAP CIO
I report to the charity trustees on my examination of the accounts of FITCAP CIO (the Trust) for the year ended 31 March 2025.
Responsibilities and basis of report
As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act').
I report in respect of my examination of the Trust's accounts carried out under Section 145 of the Act and in carrying out my examination I have followed all applicable Directions given by the Charity Commission under Section 145(5)(b) of the Act.
Independent examiner's statement
Since your charity's gross income exceeded £250,000 your examiner must be a member of a listed body. I can confirm that I am qualified to undertake the examination because I am a member of the Institute of Chartered Accountants in England and Wales, which is one of the listed bodies.
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
-
accounting records were not kept in respect of the Trust as required by Section 130 of the Act; or
-
the accounts do not accord with those records; or
-
the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Michael J Rudd FCA CTA
Four Oaks Taxation & Accounting Services Limited Suite D, Astor House 282 Lichfield Road Four Oaks Sutton Coldfield West Midlands B74 2UG
16 January 2026
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FITCAP CIO
STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 MARCH 2025
| 2025 Unrestricted fund Notes £ INCOME AND ENDOWMENTS FROM Donations and legacies 259,112 EXPENDITURE ON Raising funds 2 245,722 Charitable activities Donation 100 Total 245,822 NET INCOME 13,290 RECONCILIATION OF FUNDS Total funds brought forward 100,180 TOTAL FUNDS CARRIED FORWARD 113,470 |
2024 Total funds £ 332,910 |
|---|---|
| 301,198 - |
|
| 301,198 | |
| 31,712 68,468 |
|
| 100,180 |
The notes form part of these financial statements
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FITCAP CIO
BALANCE SHEET 31 MARCH 2025
| 2025 Unrestricted fund Notes £ FIXED ASSETS Tangible assets 5 8,241 CURRENT ASSETS Debtors 6 31,973 Cash at bank 84,089 116,062 CREDITORS Amounts falling due within one year 7 (10,833) NET CURRENT ASSETS 105,229 TOTAL ASSETS LESS CURRENT LIABILITIES 113,470 NET ASSETS 113,470 FUNDS 8 Unrestricted funds 113,470 TOTAL FUNDS 113,470 |
2024 Total funds £ 10,759 6,500 85,751 92,251 (2,830) 89,421 100,180 100,180 100,180 100,180 |
|---|---|
The financial statements were approved by the Board of Trustees and authorised for issue on 16 January 2026 and were signed on its behalf by:
A Plester - Trustee
The notes form part of these financial statements
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FITCAP CIO NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2025
1. ACCOUNTING POLICIES
Basis of preparing the financial statements
The financial statements of the charity, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Charities Act 2011. The financial statements have been prepared under the historical cost convention.
Income
All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.
Expenditure
Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.
Grants offered subject to conditions which have not been met at the year end date are noted as a commitment but not accrued as expenditure.
Tangible fixed assets
Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.
Taxation
The charity is exempt from tax on its charitable activities.
Fund accounting
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.
Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.
Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.
Pension costs and other post-retirement benefits
The charity operates a defined contribution pension scheme. Contributions payable to the charity's pension scheme are charged to the Statement of Financial Activities in the period to which they relate.
continued...
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FITCAP CIO
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2025
2. RAISING FUNDS
3.
| Raising donations and legacies Purchases Support costs TRUSTEES' REMUNERATION AND BENEFITS Trustees' salaries Trustees' expenses |
2025 £ - 245,722 245,722 2025 £ - |
2024 £ 13,347 287,851 |
2024 £ 13,347 287,851 |
|---|---|---|---|
| 301,198 | |||
| 2024 £ 28,667 |
|||
There were no trustees' expenses paid for the year ended 31 March 2025 nor for the year ended 31 March 2024.
4. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES
| Unrestricted | |
|---|---|
| fund | |
| £ | |
| INCOME AND ENDOWMENTS FROM | |
| Donations and legacies | 332,910 |
| EXPENDITURE ON | |
| Raising funds | 301,198 |
| NET INCOME | 31,712 |
| RECONCILIATION OF FUNDS | |
| Total funds brought forward | 68,468 |
| TOTAL FUNDS CARRIED FORWARD | 100,180 |
continued...
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FITCAP CIO
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2025
5. TANGIBLE FIXED ASSETS
| Long Plant and Motor Computer leasehold machinery vehicles equipment £ £ £ £ COST At 1 April 2024 and 31 March 2025 3,378 16,717 12,552 4,641 DEPRECIATION At 1 April 2024 1,879 9,602 11,417 3,631 Charge for year 225 1,511 285 497 At 31 March 2025 2,104 11,113 11,702 4,128 NET BOOK VALUE At 31 March 2025 1,274 5,604 850 513 At 31 March 2024 1,499 7,115 1,135 1,010 |
Totals £ 37,288 |
|---|---|
| 26,529 2,518 |
|
| 29,047 | |
| 8,241 | |
| 10,759 |
| 6. DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR Trade debtors Other debtors 7. CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR Trade creditors Taxation and social security Other creditors 8. MOVEMENT IN FUNDS Unrestricted funds General fund TOTAL FUNDS Net movement in funds, included in the above are as follows: Unrestricted funds General fund TOTAL FUNDS |
2025 2024 £ £ 25,473 - 6,500 6,500 31,973 6,500 2025 2024 £ £ 8,806 1 827 1,929 1,200 900 10,833 2,830 Net movement At At 1.4.24 in funds 31.3.25 £ £ £ 100,180 13,290 113,470 100,180 13,290 113,470 Incoming Resources Movement resources expended in funds £ £ £ 259,112 (245,822) 13,290 259,112 (245,822) 13,290 |
2024 £ - 6,500 6,500 2024 £ 1 1,929 900 2,830 At 31.3.25 £ 113,470 |
2024 £ - 6,500 |
|---|---|---|---|
| 6,500 | |||
| 2024 £ 1 1,929 900 |
|||
| 2,830 | |||
| 113,470 | |||
| 13,290 |
continued...
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FITCAP CIO
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2025
8. MOVEMENT IN FUNDS - continued
Comparatives for movement in funds
| Unrestricted funds General fund TOTAL FUNDS Comparative net movement in funds, included in the above are as follows: Unrestricted funds General fund TOTAL FUNDS |
Net movement At At 1.4.23 in funds 31.3.24 £ £ £ 68,468 31,712 100,180 68,468 31,712 100,180 Incoming Resources Movement resources expended in funds £ £ £ 332,910 (301,198) 31,712 332,910 (301,198) 31,712 |
Net movement At At 1.4.23 in funds 31.3.24 £ £ £ 68,468 31,712 100,180 68,468 31,712 100,180 Incoming Resources Movement resources expended in funds £ £ £ 332,910 (301,198) 31,712 332,910 (301,198) 31,712 |
|---|---|---|
| 31,712 |
A current year 12 months and prior year 12 months combined position is as follows:
| Unrestricted funds General fund TOTAL FUNDS |
Net movement At 1.4.23 in funds £ £ 68,468 45,002 68,468 45,002 |
At 31.3.25 £ 113,470 |
|---|---|---|
| 113,470 |
A current year 12 months and prior year 12 months combined net movement in funds, included in the above are as follows:
| Unrestricted funds General fund TOTAL FUNDS |
Incoming resources £ 592,022 592,022 |
Resources Movement expended in funds £ £ (547,020) 45,002 (547,020) 45,002 |
Resources Movement expended in funds £ £ (547,020) 45,002 (547,020) 45,002 |
|---|---|---|---|
| 45,002 |
continued...
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FITCAP CIO
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2025
9. RELATED PARTY DISCLOSURES
There were no related party transactions for the year ended 31 March 2025.
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FITCAP CIO
DETAILED STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 MARCH 2025
| INCOME AND ENDOWMENTS Donations and legacies Gifts Grant and contributions Total incoming resources EXPENDITURE Raising donations and legacies Purchases Charitable activities Grants to institutions Support costs Management Trustees' salaries Wages Social security Pensions Insurance Postage and stationery Advertising Computer running expenses Training and coaching Motor and travel Hire charges Household and cleaning Sundries Long leasehold Plant and machinery Motor vehicles Computer equipment Information technology Telephone Repairs and renewals Governance costs Accountancy and legal fees Professional fees Total resources expended Net income |
2025 £ 2 259,110 259,112 259,112 - 100 - 50,757 - 930 4,783 144 - 3,740 180,326 - - - - 225 1,511 285 497 243,198 318 86 404 1,320 800 2,120 245,822 13,290 |
2024 £ 1 332,909 332,910 332,910 13,347 - 28,667 40,091 806 1,352 5,593 609 2,156 1,924 179,946 477 14,143 805 (47) 264 1,945 379 1,561 280,671 - 794 794 900 5,486 6,386 301,198 31,712 |
|---|---|---|
This page does not form part of the statutory financial statements
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