Registered Charity Number: 1206102 "HEAD ON IN" KIDS CLUB FINANCIAL sfATEMENTS Period ended 31 AUGU 2025 Phoenix Account3ncy and Business Consultancy Limited
"HEAD ON IN" KIDS CLUB Charity Number: 1206102 Contents to the Financial Statements For the period ended 31 August 2025 Page Trustees Annual Report Independent Examiners, Report Receipts and Payments Account 10 statement of Assets and Liabilities li Notes to the Financial Statements 12
"HEAD ON IN" KIDS CLUB Charity Number: 1206102 Trustees Annual Report For the period ending 31 August 2025 The Trustees present their report with the independently examined financial statements of "HEAD ON IN" KtDS CLUB a registered Charty, for the year ending 31 August 2025. Reference and Administrative Detsils of the Charity, its Trustees and Advisers Name of chari "Head On In" Kids Club Re n Number: 1206102 nci al O erdtin Address: "Head On In" Kids Club Inmans County Primary School Inmans Road Hedon East Yorkshire HUL2 8NL Trustees: Names of Trustees who served during the year were as follows: Emma Regan ' Craig Spence Rebecca Darvig Joanne Ward Graham Dobson ' Chair Treasurer Secretary Appointed 26.10.22 Appointed 24.10.23 Appointed 26.10.22 Appointed 13.07.22 Appointed Ll.01.23 * First Trustees Mana ement Rol Karen Tonge Karen Westfield Co-ordinator- From 01.02.24 Co-ordinator- From 01.02.24
"HEAD ON IN" KIDS CLUB Charity Number: 1206102 Trustees Annual Report For the period ending 31 August 2025 Inde endent Examiner: Rebecca Triffitt, MAAT Pracknce Accountant Employee of: Phoenix Accountancy and Business Consultancy Limited +6 Roberts Street Scunthorpe North Lincolnshire DN15 6NG Bankers: Irirgin Money PLC Jubilee House Gosforth Newcastle-upon-Tyne NE3 4PL Structure, Governance and Management vernin DUrnent: The "Head On In" Kids Club is a registered Charitable InCoorated Organisation governed by its Constitution (foundation model), approved on the 5th December 2023. The organisation was registered with the Charity Commission on 7th December 2023. ecruitment an intment of Trustees The Trustees fomi the Executive Committee of the charity. The members of the Executive Committee are elected at the Annual General Meeting by the members of the Charity. All members are circulated with invitations to nominate Trustees in advance of the AGM, which has to be 14 day notice pericKJ. Apart from the first three trustees, every trustee must be appointed for a term of three years. Minimum number of trustees is thr, with no maximum number.
"HEAD ON IN" KIDS CLUB Charity Number: 1206102 Trustees Annual Report For the period ending 31st August 2025 Trustee Induction inin New Trustees undergo induction training. The induction includes a discussion about the role and responsibilities of Trustees, the attivities, aims and objettives of the charity, the strurture of the organisation, board of Trustees, general prOdureS of the organisation. New Trustees are introduced to volUntrS and other Trustees and are provided with the Charity Commissions'Roles and Responsibilities of Trustees,, the Constitution, the business plan, the latest statutory financial statements, Annual Report, and financial reports provided to the board of Trustees. Any additional training required by the new Trustees will be identified during induttion and may be requested at any point by new and existing TrUSts, Whe it is considered useful to their role as Trustee. anis tional Structure: The board of Trustees manages the Charity and aims to consider only strategic decisions at its meetings. Trust*s a aware that any conflict of interest is declared and minuted. Any trustee may call a meeting. Risk Mana ement: The major risks, to which the charity is exposed, as identified by the Trustees, have been reviewed and systems have been estsblished to mitigate those risks. All systems and procedures are reviewed regularly to ensure they meet charity law, and our own organisations aims and objectives. Objectives and Activities "Head On In" Kids Club objects are: l. To provide the necessary care, recatIon and leaming during out of school hours and school holidays 2. To advance the education and training of the persons in the provision of such care, education and recreational facilities.
"HEAD ON IN" K]DS CLUB Charity Number: 1206102 Trustees Annual Report For the period ending 31st August 2025 ettlves for the followln ear: In shaping our objettives for the following year and planning our activities, the Trustees have considered the Charty Commission s guidance on public benefit. The main objettives for 2025126 are: to continue to provide the same high quality child care provision as we have done for the past 26 year5 to further enhance the excellent reputation the club has built up over the years to plan for and oversee all snags that come with good club Complete transfer of assets from old charity to new charity (CIO). Review f Activities 2024 25 Head On In" Kids Club board of Trustees is satisfied that in 2024125: Our work refiected our aims. Our resources were well managed. During the accounting period we have undertaken the following aclivities: Bouncy Castle Arts & Crafts days Outdoor Play Magician Party Games Financial Review Reserves Poli As a non-profit making charity the Committee of "Head on-in" Kids Club have reviewed the need for reserves in line with guidance issued by the Charity Commission. The reserves policy requires the charity to maintain a level of reserves that wlll ensure:
"HEAD ON IN" KIDS CLUB Charity Number: 1206102 Trustees Annual Report For the period ending 31st August 2025 Review of Activities 2024 25 ntin Financial Review the charity is able to operdte during periods of lower income covering at least a full 12 months money is reserved for unexpected events, redundancies or any emergencies ensure money Is reserved for unexpected events, redundancies or any emergencies The Charity's principal funding source is from fees charged to parents of the children attending the"Head On In" dS Club. Plans for Future periods Please see main objectives for the following year. statement of disclosure of information to Independent Examiner We, the Trustees of the charity who held office at the date of approval of these financial ststements, each confirm so far as we are aware, that: there is no relevant infomiation of which the charity's Independent Examiner is unaware. and we have taken all the steps that we ought to have taken as Trustees in order to make ourselves aware of any levant information and to establish that the charity's independent examiners are aware of that information. Statement of Trustees responsibilities The Trustees are responsible for preparing a Trustees, Annual Report and Financial Statements in accordance with applicable law and United Kingdom Accounting Standards. "Head On In" Kids Club CIO has income below £250,000 and has therefore elected to prepare the financial statements on a Receipts and Payments basis in line with the Charities Act 2011.
"HEAD ON IN" KIDS CLUB Charity Number: 1206102 Trustees Annual Report For the period ending 31st August 2025 The Trustees are resp)nslble for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charity. They are also responsible for safeguarding the assets of the charity and hen tsking reasonable steps for the prevention and detection of fTrud and other irregularities. Trustee Declaration The Trustees declare that they have approved the Trustees Annual Report. Signed on behalf of the charltr¢s Trustees Emma Regan Chair of the board of Trustees Date: IS, 1,9
"HEAD ON IN" KIDS CLUB arity Number: 1206102 Independent Examlner's Report to the Members of -Head On In- Kids Club I report on the accounts of "Head On in- Kids aub for the period ending 31 August 2025, which are set out on pages 10 to 12. Respective responsibilities of Trustees and examiner The charity's Trustees are responsible for the preparation of the accounts. The charivs Trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 (the Charities Act) and that an independent examination is needed. It is my responsibility to: examine the accounts under 5eLtion 145 of the arities Act; to follow the procedure5 laid down in the General Directions given by the Charity Commissioner5 under section 145 (5){b) of the tharities Art; and to state whether particular matters have come to my attention. Basis of independent examiner's report My examination was carried out in accordan with the General Direcbons given by the Charity Commissioners. An examination indudes a rewew of the accounting records kept by the charity and a compari50n of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeknng explanations from you as Trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequentjy I do not express an audtt opinion on the view given by the accounts. Independent examinerfs statement In connection with my examination, no matter has come to my attention: l) which gives me reasonable cause to believe that in any materi31 respect the requirements a. to keep accounting records in accordan with section 130 and 131 of the Charities Act; and b. tri prepare accounts which accord with the accounting records and comply with the accounting requirements of the Chariiies Act have not been met; or 2) to which, in my opinion, attention should be drdwn in order to enable a proper understanding of the accounts to be reached. Rebecca Triffitt, MAAT Practice Accountant Employee of Phoenix Accountancy and Business Consultancy limited 4-6 Robert street Scunthorpe DN15 6NG Date:
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°HEAD ON IN" KIDS CLUB Chartty Number 1206102 Statement of Assets and Liabilits&s As at 31 August 2025 Monetary Assets Notes 2025 Wirgin Current Account HSBC Savings Account Virgin Savlngs Account Totsi Monetsry Assets Comprising., Unrestritted Funds Restricted Funds 63,315 63,315 Non-monetary Assets and Liabillti Fixed Assets for the Charity's use Equipment No value provided Debtors Trade Debtors Creditors Trade CdItOrS Accounts Fees (Current Year) (655) These financial statements were approved by the committ* on date Ig . i . a signed on Its tehalf ty.. and Emma Regan, Chair The notes on pages 12 fom part of these flnancial statements. li
"HEAD ON IN" KIDS CLUB Charfty Number: 1206102 Notes to the Financial Statements For the period ended 31 August 2025 Notes Basis of Preparation These accounts have been prepared on a receipts and payments (R&P) basis in line with Charity Commission guidan for a charity of this size. This is their first year trading as a CIO. Staffing Costs 2025 Total Salaries Tax and NI Employers Nl Rebate Pension Staff Training ,600 8,484 1,767 Payments to Trustees During the year no remuneration was paid to any of the Trustees. There was no reimbursement of travel expen to Trustees in respect of the year or the prior year. Related Party Transacttons During the year the Charity had no lated paty transactions with its Trusteeslsenior ofFIrS and the organisations they represent on the Board of "Head On In" Kids Club. Taxation "Head On In Kids Club is a registered charity. All the Charities, income is applied to its charitable objectives and the association is therefore exempt under cUrnt legislation from most forms of taxation. The charity is not VAT registered and all expendÉture includes irrecoverable VAT. Transfer of Assets from old Charity Savings account and rent lease agreement still need to be transferred to the CIO. 12