## Trustees’ Annual Report 6 APRIL 2024 TO 5 APRIL 2025 REGISTERED CHARITY NUMBER 1206096 PUBLISHED 31[ST] OCTOBER 2025 TRUSTEES’ ANNUAL REPORT 2024/25 THE HESSLE WAITS ## Contents |1.|Objectives and Activities ................................................................................................. 3| |---|---| ||(1)
Purpose ..................................................................................................................... 3| ||(2)
Activities .................................................................................................................... 3| ||(3)
Public beneft statement ............................................................................................. 3| ||(4)
Grant making policy .................................................................................................... 3| ||(5)
Contribution made by volunteers ................................................................................ 3| |2.|Achievements and Performance ...................................................................................... 4| |3.|Accounts ........................................................................................................................ 4| |4.|Financial Review ............................................................................................................. 8| |5.|Structure, Governance and Management ......................................................................... 8| ||(1)
Constitution ............................................................................................................... 8| ||(2)
Trustee selection ........................................................................................................ 8| |6.|Reference and Administrative Data .................................................................................. 9| ||Charity name .................................................................................................................. 9| ||Registered charity number .............................................................................................. 9| ||Charity’s principal address .............................................................................................. 9| ||Names of the charity trustees who manage the charity ..................................................... 9| |7.|Declarations ................................................................................................................. 10| 2 TRUSTEES’ ANNUAL REPORT 2024/25 THE HESSLE WAITS ## 1. Objectives and Activities ## (1) Purpose The purpose of the Hessle Waits is the advancement of the art of traditional choral music in Hessle and the wider community, for the public benefit, by the provision of volunteers coming together to sing carols at Christmastime which will preserve the historic and cultural tradition of Christmas carolling and the historic traditions of the charity itself. ## (2) Activities The main activities that the Hessle Waits engages in include: - Rehearsing traditional Christmas carols together, singing in four-part harmony. - Singing in the wider community, including in the street, in people’s homes, and in supermarkets; sometimes in traditional Victorian costume. - Fundraising through cash and card donations in order to make up our annual grant. ## (3) Public benefit statement The trustees can confirm that we have had regard to the guidance issued by the Charity Commission on public benefit. We have one trustee who has a lead role as the contact for the Commission. ## (4) Grant making policy In order to preserve the historic and cultural tradition of Christmas carolling, the Hessle Waits organises a monetary collection alongside our carol singing events. Historically, the organisation provided funding for the now defunct Victoria Hospital for Sick Children until 1947, and the Hull Seamen’s and General Orphanage at Hesslewood until the 1980s. Since then, the Hessle Waits has provided an annual grant to Dove House Hospice. Such grants are awarded entirely at the discretion of the board of trustees and their decision is final. ## (5) Contribution made by volunteers The Hessle Waits has 36 volunteer members who sing, help to collect money, and carry lamps outdoors. The main body of our volunteers form our talented choir, who sing carols in various locations around the community. Our volunteers are also vital in leafleting the community in order to spread awareness of our activities. 3 TRUSTEES’ ANNUAL REPORT 2024/25 THE HESSLE WAITS ## 2. Achievements and Performance The Hessle Waits are happy to have brought back Christmas carolling to the local area, and like to bring a traditional sense of Christmas to the community, which is enjoyed by children, adults, and the elderly who may be housebound. Listeners are encouraged to choose favourite carols. and this can be an emotional time for many. We believe our singing delivers comfort and a sense of continuity. We have managed to reach a wide range of people whilst singing on our three carolling routes and when carolling in Hessle Square and Waitrose in Willerby. The Hessle Waits engages in annual fundraising for a worthy cause, and in 2025 raised a record-breaking £4000 for Dove House Hospice, a portion of which we provided through a grant. Grant making is entirely at the discretion of the Board of Trustees; however, we have chosen this institution for a number of years and have raised over £80k to date. ## 3. Accounts _Please see following page._ 4 **Charity No The Hessle Waits 1206096 Receipts and payments accounts For the period 6th April 5th April To from 2024 2025** **CC16a** |**The Hessle Waits**
**Charity No**
**CC16a**
**1206096**
**Receipts and payments accounts**
**For the period**
**from**
**6th April**
**To**
**5th April**
**2024**
**2025**|**The Hessle Waits**
**Charity No**
**CC16a**
**1206096**
**Receipts and payments accounts**
**For the period**
**from**
**6th April**
**To**
**5th April**
**2024**
**2025**|**The Hessle Waits**
**Charity No**
**CC16a**
**1206096**
**Receipts and payments accounts**
**For the period**
**from**
**6th April**
**To**
**5th April**
**2024**
**2025**|**The Hessle Waits**
**Charity No**
**CC16a**
**1206096**
**Receipts and payments accounts**
**For the period**
**from**
**6th April**
**To**
**5th April**
**2024**
**2025**|**The Hessle Waits**
**Charity No**
**CC16a**
**1206096**
**Receipts and payments accounts**
**For the period**
**from**
**6th April**
**To**
**5th April**
**2024**
**2025**|**The Hessle Waits**
**Charity No**
**CC16a**
**1206096**
**Receipts and payments accounts**
**For the period**
**from**
**6th April**
**To**
**5th April**
**2024**
**2025**|**The Hessle Waits**
**Charity No**
**CC16a**
**1206096**
**Receipts and payments accounts**
**For the period**
**from**
**6th April**
**To**
**5th April**
**2024**
**2025**|**The Hessle Waits**
**Charity No**
**CC16a**
**1206096**
**Receipts and payments accounts**
**For the period**
**from**
**6th April**
**To**
**5th April**
**2024**
**2025**|**The Hessle Waits**
**Charity No**
**CC16a**
**1206096**
**Receipts and payments accounts**
**For the period**
**from**
**6th April**
**To**
**5th April**
**2024**
**2025**|**CC16a**| |---|---|---|---|---|---|---|---|---|---| |**Section A Receipts and payments**|||||||||| |**Unrestricted**
**funds**
**to the nearest £**
**A1 Receipts**|||**Restricted funds**
**to the nearest £**||**Endowment**
**funds**
**to the nearest £**||**Total funds**
**to the nearest £**||**Last year**
**to the nearest £**| |Fundraising - Cash|**-**
**2,870-**||**-**
**--**||**-**
**--**||**-**
**2,870-**||**-**
**--**| |Fundraising - Cheque|**-**
**200-**||**-**
**--**||**-**
**--**||**-**
**200-**||**-**
**--**| |Fundraising - Card|**-**
**56-**||**-**
**--**||**-**
**--**||**-**
**56-**||**-**
**--**| |Fundraising 2023/24|**-**
**--**||**-**
**--**||**-**
**--**||**-**
**--**||**-**
**2,658-**| |**_Sub total_**_(Gross income for AR)_
**-**
**3,126-**
**A2 Asset and investment sales,**
**(see table).**|**-**
**3,126-**||**-**
**--**||**-**
**--**||**-**
**3,126-**||**-**
**2,658-**| ||||||||||| |**A2 Asset and investment sales,**
**(see table).**|||||||||| |**N/A**|**-**
**--**||**-**
**--**||**-**
**--**||**-**
**--**||| |**_Sub total_-**
**--**
**_Total receipts_ -**
**3,126-**
**A3 Payments**|**-**
**--**||**-**
**--**||**-**
**--**||**-**
**--**||**-**
**--**| ||||||||||| ||**-**
**3,126-**||**-**
**--**||**-**
**--**||**-**
**3,126-**||**-**
**2,658-**| ||||||||||| |Card charges|**-**
**1-**||**-**
**--**||**-**
**--**||**-**
**1-**||**-**
**5-**| |Marketing|**-**
**144-**||**-**
**--**||**-**
**--**||**-**
**144-**||**-**
**53-**| |Website Costs|**-**
**76-**||**-**
**--**||**-**
**--**||**-**
**76-**||**-**
**--**| |Grants|**-**
**2,836-**||**-**
**--**||**-**
**--**||**-**
**2,836-**||**-**
**2,515-**| |**_Sub total_ **|**-**
**3,057-**||**-**
**--**||**-**
**--**||**-**
**3,057-**||**-**
**2,573-**| ||||||||||| ||||||||||| CCXX R1 accounts (SS) 31/10/2025 1 |||||||||||||||||||||| |---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---| |**A4 Asset and investment**||||||||||||||||||||| |**purchases, (see table)**||||||||||||||||||||| |Purchase of Fixed Assets||**-**|**--**|||**-**|**--**|||**-**|**--**|||**-**|**--**|||**-**|**114-**|| |**_Sub total_ **||**-**|**--**|||**-**|**--**|||**-**|**--**|||**-**|**--**|||**-**|**114-**|| |||||||||||||||||||||| |**_Total payments_ **||**-**|**3,057-**|||**-**|**--**|||**-**|**--**|||**-**|**3,057-**|||**-**|**2,687-**|| |||||||||||||||||||||| |**_Net of receipts/(payments)_ **||**-**|**69-**|||**-**|**--**|||**-**|**--**|||**-**|**69-**|||**-**|**29-**|| |**A5 Transfers between funds**||**-**|**--**|||**-**|**--**|||**-**|**--**|||**-**|**--**|||**-**|**--**|| |**A6 Cash funds last year end**||**-**|**326-**|||**-**|**--**|||**-**|**--**|||**-**|**326-**|||**-**|**355-**|| |**_Cash funds this year end_ **||**-**|**395-**|||**-**|**--**|||**-**|**--**|||**-**|**395-**|||**-**|**326-**|| |||||||||||||||||||||| ## **Section B Statement of assets and liabilities at the end of the period** |||||||**Unrestricted**|||**Restricted funds**|**Restricted funds**||||**Endowment**|| |---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---| ||**Categories**|**Details**||||**funds**||||||||**funds**|| |||||||**to nearest £**||||**to nearest £**||||**to nearest £**|| |**B1**|**Cash funds**|Bank Account|||**-**|**349-**|||**-**|**--**|||**-**|**--**|| |||Petty Cash|||**-**|**46-**|||**-**|**--**|||**-**|**--**|| |||**_Total cash funds_**|||**-**|**395-**|||**-**|**--**|||**-**|**--**|| |||(agree balances with receipts and payments account
(s))|||OK||||OK||||OK||| |||||||**Unrestricted**|||**Restricted funds**|||||**Endowment**|| |||**Details**||||**funds**
**to nearest £**||||**to nearest £**||||**funds**
**to nearest £**|| |**B2**|**Other monetary assets**|N/A|||**-**|**--**|||**-**|**--**|||**-**|**--**|| |||**Details**|||**Fund to which asset**
**belongs**|||||**Cost (optional)**||||**Current value**
**(optional)**|| |**B3**|**Investment assets**|N/A|||||||**-**|**--**|||**-**|**--**|| ||||||||||||||||| CCXX R2 accounts (SS) 31/10/2025 2 |**Details**|**Fund to which asset**
**belongs**|**Cost (optional)**|**Current value**
**(optional)**| |---|---|---|---| |Card reader|Unrestricted|**-**
**95-**|**-**
**--**| |Cash box|Unrestricted|**-**
**19-**|**-**
**--**| ||||**When due**
**(optional)**| ||||| ||||Date of approval| ||||15/9/2025| ||||15/9/2025| **B4 Assets retained for the charity’s own use** ## **B5 Liabilities** Signed by one or two trustees on behalf of all the trustees CCXX R3 accounts (SS) 31/10/2025 3 TRUSTEES’ ANNUAL REPORT 2024/25 THE HESSLE WAITS ## 4. Financial Review At the end of the 2024/25 period, the Hessle Waits is in a very strong financial position. We received a total of £3126 in donations during our Christmas carolling fundraising events. We only have a relatively small amount of outgoings: marketing costs (for printing and collection buckets) at £144, website costs at £76, and less than a pound on card reader fees. Our fundraising success allowed us to provide a substantial grant of £2,836.25 to Dove House Hospice. This, combined with our JustGiving page and cheques made out directly to Dove House (both of which do not enter our accounts), meant that we totalled a record-breaking £4000 for the hospice. This resulted in a net profit of £69, adding slightly to our cash reserves. This will be useful for rising marketing costs, and if we choose to round up a grant in future years. Reserves are held in order to cover our annual marketing costs, including printing and the upkeep of our website, as well as to cover any unexpected costs. At the end of the 2024/25 period, the Hessle Waits held £395.13 in cash reserves. ## 5. Structure, Governance and Management ## (1) Constitution The Hessle Waits’ governing document is a constitution, based on the association model constitution provided by the Charity Commission for England and Wales. The Hessle Waits is a Charitable Incorporated Organisation (CIO), with voting members other than its charity trustees. The charity has been registered with the Charity Commission since December 2023; however, it has been an unincorporated organisation since around 1916. ## (2) Trustee selection According to article 12(3) of the constitution, there should be not less than three nor more than nine elected trustees, plus one ex officio trustee. Article 13(2) states that the musical director is an ex officio trustee. According to article 13(1) of the constitution, at every annual general meeting, one-third of the elected charity trustees shall retire from office. If the number of elected charity trustees is not three or a multiple of three, then the number nearest to one-third shall retire from office. At the end of the 2024/25 period, there are 7 elected trustees, meaning two shall retire. These trustees may run for office again. Elections take place at the Hessle Waits’ Annual General Meeting. Providing that the limit of trustees is not exceeded, the trustees may also choose to appoint additional trustees to the board at any given time. 8 TRUSTEES’ ANNUAL REPORT 2024/25 THE HESSLE WAITS ## 6. Reference and Administrative Data Charity name The Hessle Waits ## Registered charity number 1206096 ## Charity’s principal address 40 Marlborough Avenue Hessle East Riding of Yorkshire HU13 0PN Names of the charity trustees who manage the charity ||**Trustee name**|**Office (if**
**any)**|**Dates acted if not for**
**wholeyear**|**Name of person (or body) entitled**
**to appoint trustee(if any)**| |---|---|---|---|---| |1|Mrs Hilary Hogan|Chair|-|_-_| |2|Mr Jacob Benjamin Redhead,
BMus (Hons), MA, PGDE|Treasurer|-|_-_| |3|Mrs Daphne Elizabeth McMillan,
GNSM, LTCL|Musical
Director|-|_The Hessle Waits_| |4|Mrs Rachel Ann Cunningham|Secretary|-|_-_| |5|Mrs Lynn Spence|Secretary|-|_-_| |6|Mr Robert Fraser McMillan|Trustee|-|_-_| |7|Ms Tracey Jean Redhead, BEd
(Hons) Mus|Trustee|-|_-_| |8|Mrs Maria Sellors|Trustee|_From 27th October_
_2024_|_-_| |9|_Vacant_|-|-|_-_| |10|_Vacant_|-|-|_-_| 9 TRUSTEES’ ANNUAL REPORT 2024/25 THE HESSLE WAITS ## 7. Declarations **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees:** **----- Start of picture text -----**
Signature(s)
Full name(s) Hilary Hogan Jacob Benjamin Redhead
Position (eg Secretary, Chair,
Treasurer
etc) [Chair ]
Date
15/09/2025
**----- End of picture text -----**
10