## **SHEFFIELD FOOD CHAIN**
TRUSTEES ANNUAL REPORT FOR THE PERIOD
From 30 November 2023 to 30 September 2024
## 1 OBJECTIVES AND ACTIVITIES
## 1.1 Objects
The object of the Charitable Incorporated Organisation for the public benefit is the prevention or relief of poverty in Sheffield by the preparation and delivery of healthy frozen meals to individuals in need and/or charities or other organisations working to prevent or relieve poverty.
## 1.2 Activities
Sheffield Food Chain is a charity with a mission to nourish and support the community, delivering regular packages of meals made from food surplus to individuals and families affected by food poverty.
We cook nutritious vegetarian and vegan meals using food waste donated to us by local traders Beanies and Le Crunch. Every meal is prepared and cooked from scratch by a team of volunteers, then packed and frozen, ready to be delivered.
All our deliveries, from collecting food surplus, to delivering frozen meals to homes, are made by our team of volunteer cyclists. Using e-cargo bikes, we are able to deliver far and wide across Sheffield.
We believe everyone should have access to nutritious, sustainable food. We work closely with local charities to serve members of the community affected by food poverty, many of whom can’t access other services because of caring responsibilities or disability. We aim to deliver five frozen meals per home on a weekly basis across areas including Sharrow, Highfield, Broomhall and Nether Edge with occasional emergency deliveries outside this area.
## 1.3 Public benefit
We refer to the Charity Commission guidance on Public Benefit when planning and carrying out our activities.
## 1.4 Volunteers
All our activities are carried out by volunteers. We currently have 53 members on our WhatsApp group, including the trustees who are all actively involved. We are, however, in need of more volunteers: recruitment will be one of the areas the trustees will focus on in the immediate future.
## 2 ACHIEVEMENTS AND PERFORMANCE
## 2.1 Operations
We delivered meals every Tuesday during our first year of operation, including Christmas Eve and New Years Eve. Delivery numbers varied from 60 to 110 meals each week and we managed to match this with the number of meals produced in the kitchen.
We cooked on almost every Tuesday with occasional Thursday sessions when additional stock was required.
## 2.2 Fundraising
Our initial funding came from Food Hall’s Food Delivery Project (£1,480). We also inherited their kitchen equipment and our cargo bike.
Our fundraising activities in our first year produced the following results:-
|Private donations|£5,537|
|---|---|
|Graves Trust|£500 (for new freezer)|
|Sheffield Town Trust|£750|
## 3 FINANCIAL REVIEW
- 3.1 Financial position at the end of our financial year, 30 September 2024
See attached summary of income and expenditure.
3.2 Reserves
|Reserves||
|---|---|
|Restricted reserves|£2,398|
|Unrestricted reserves|£33|
|Total reserves|£2,431|
## 3.3 Financial risks
Our activities are relatively low risk in financial terms but are dependent on external funding. While the Awards for All grant we received in October 2024 secured our main financial needs for a two year period, we need to maintain other income streams to cover activities outside the scope of this funding.
## 4 STRUCTURE, GOVERNANCE AND MANAGEMENT
## 4.1 Governing document
Constitution dated 27 November 2023.
## 4.2 Constitution
We are a Charitable Incorporated Organisation with voting members other than its charity trustees.
## 4.3 Appointment of trustees
Trustees are elected at the AGM and may also be co-opted by the trustees from time to time, as necessary.
## 5 TRUSTEES
## 5.1 Trustees during the relevant period
All the trustees were appointed on 30 November 2023
Claire Johnston
David John Morgan
Florence May Sayers
Jonathan Swain (resigned 26 October 2024)
Mark Beckles Willson
Michael Pollard
Shaun Bardsley
William Cole
## 5.3 Corporate trustees
None – not permitted by our constitution.
- 5.4 Trustees holding title to property belonging to the charity
None.
- 6 FUNDS HELD AS CUSTODIAN TRUSTEES ON BEHALF OF OTHERS
None.
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Mark Beckles Willson
17 May 2025
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Sheffield Food Chain 1205994
Receipts and payments accounts CC16a
For the period 30/11/2023 30/09/2024
To
from
Section A Receipts and payments
Unrestricted Restricted Endowment
Total funds Last year
funds funds funds
to the nearest £ to the nearest £ to the nearest £ to the nearest £ to the nearest £
A1 Receipts
Donations 5,537 - - 5,537 -
Grants 750 500 - 1,250 -
- - - - -
- - - - -
- - - - -
- - - - -
- - - - -
- - - - -
Sub total (Gross income for
AR) [ 6,287 ] 500 - 6,787 -
A2 Asset and investment sales,
(see table).
- - - -
- - - - -
Sub total - - - - -
Total receipts 6,287 500 - 6,787 -
A3 Payments
Ingredients 1,333 - - 1,333 -
Rent 1,125 - - 1,125 -
Insurance 305 - - 305 -
Containers 1,046 - - 1,046 -
Training 19 - - 19 -
- - - - -
- - - - -
- - - - -
Sub total [ 3,828 ] - - 3,828 -
A4 Asset and investment
purchases, (see table)
Cooking equipment 61 467 - 528
- - - -
Sub total [ 61 ] 467 - 528 -
Total payments 3,889 467 - 4,356 -
Net of receipts/(payments) 2,398 33 - 2,431 -
A5 Transfers between funds - - - - -
A6 Cash funds last year end - - - - -
Cash funds this year end 2,398 33 - 2,431 -
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CCXX R1 accounts (SS)
18/07/2025
1
|**Section B Statement of assets and liabilities at**|**Section B Statement of assets and liabilities at**|**the end of the period**||
|---|---|---|---|
|**Categories**
Signed by one or two trustees on
behalf of all the trustees
**B5 Liabilities**
**B3 Investment assets**
**B2 Other monetary assets**
**B4 Assets retained for the**
**charity’s own use**
**B1 Cash funds**|**Details**
**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
**Details**
**Details**
**Details**
Signature|**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**2,398**
**33**
**-**
**-**
**-**
**-**
**2,398**
**33**
OK
OK
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
**-**
**-**
**-**
**-**
**-**
Print Name
Mark Beckles Willson|**Endowment**
**funds**
**to nearest £**
**-**
**-**
**-**|
||||**-**|
||||OK|
||||**Endowment**
**funds**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**Current value**
**(optional)**
**-**
**-**
**-**
**-**
**-**
**Current value**
**(optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**When due**
**(optional)**
Date of
approval
17/05/2025|
CCXX R2 accounts (SS)
18/07/2025
2